X12 810 Invoice
This X12 Transaction Set contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG03 is the date assigned by the purchaser to purchase order.
Purchase Order Date
Identifying number for Purchase Order assigned by the orderer/purchaser
Some 812 Credit note requests may not have a PO number
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
“DI” Debit invoice will be assumed if the BIG07 element is not populated, so the BIG-07 is optional when invoicing a PO, but mandatory when sending an 810 for an 812.
- CN
- Credit Invoice
used in reply to an 812 Credit Adjustment
- DI
- Debit Invoice
used when invoicing a PO/shipment
- DR
- Debit Memo
used in reply to an 812 Debit Adjustment
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
- SE
- Selling Party
Code (Standard ISO) for country in whose currency the charges are specified
A currency code of "USD" will be assumed if the vendor does not send the currency code.
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
Yes/No Question
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
Used to identify if the invoice is prepaid or not. If this segment is not sent, the invoice is assumed to be not Prepaid.
Code indicating a Yes or No condition or response
- YNQ02 confirms or denies the statement made in YNQ01, YNQ09 or YNQ10. A "Y" indicates the statement is confirmed; an "N" indicates the statement is denied.
- N
- No
- Y
- Yes
Party Identification
To identify a party by type of organization, name, and code
Required for pass through (cross dock) purchase orders where the Ship-To is not the final location for the order to be shipped. Please send the code from the N1 Z7 segment or from the SDQ segments at the line item level of the Purchase Order
Code identifying an organizational entity, a physical location, property or an individual
- Z7
- Mark-for Party
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Required for Cross Dock orders
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Rural King assigned Supplier Site ID from the N1 “SF” N1-04 element in the 850 purchase order.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Rural King Store or DC location code
Party Location
To specify the location of the named party
Identifies the relevant address to the N1 Name Information
Geographic Location
To specify the geographic place of the named party
Specifies the relevant geographic location to the N1.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Used to specify terms of sale. ITD03, ITD5, and ITD07 must be sent when there is a discount.
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
Code identifying the beginning of the terms period
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Required if sending a discount.
Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days in the terms discount period by which payment is due if terms discount is earned
Required if sending a discount.
Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days until total invoice amount is due (discount not applicable)
Required if sending a discount.
A free-form description to clarify the related data elements and their content
Description of the Terms
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
If a Product/Service ID Qualifier is present, a Product/Service ID is required. A Product/Service ID must have a valid Product/Service ID Qualifier.
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the line item identification.
Line Number
Number of units invoiced (supplier units)
Quantity Costed
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Quantity Cost (by unit)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
IN = Buyer’s Part Number
- IN
- Buyer's Item Number
Identifying number for a product or service
Buyer’s Part Number (Note that all Rural Kings Buyer part numbers are numeric)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Vendor Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- UCC - 12
Identifying number for a product or service
UPC Code
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Total Invoice Amount
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
To request or identify a service, promotion, allowance, or charge: to specify the amount or percentage for the service, promotion, allowance, or charge.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A122
- Additional Tariff Classifications
Tariff
- A310
- Air Express Charge
Air Freight
- A570
- Beyond Freight Charges
Excess Freight, Not Landable
- B210
- Co-op Credit
Co-Op
- B720
- Cooperative Advertising/Merchandising Allowance (Performance)
Margin Support
- B750
- Core Charge
- B950
- Damaged Merchandise
Shipping Damages
- C000
- Defective Allowance
Defectives
- C010
- Deficit Freight
Shortage
- C530
- Duty Charge
Duty
- C750
- Excess Value Fee
Overpayments
- D170
- Free Goods
- D240
- Freight
Domestic Freight
- D350
- Goods and Services Credit Allowance
Buybacks
- D890
- Installation and Training
Training
- E190
- Labor Charges
- E565
- Markdown Allowance
- E890
- Ocean Freight
- F050
- Other (See related description)
Miscellaneous
- F180
- Pallet
Pallet Surchages
- F680
- Price Deviation
Pricing Correction
- F800
- Promotional Allowance
End Caps
- F810
- Promotional Discount
Pallet Position
- F910
- Quantity Discount
Quarterly Volume Rebate
- F970
- Rebate
Monthly Rebate
- G821
- Shipping
- G960
- Slotting Allowance
- H850
- Tax
Taxes
- I090
- Tool Charge
Fixtures
- I530
- Volume Discount
Annual Volume Rebate
- I590
- Warranties
- IDCT
- Improper Documentation
Non Compliance
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
A free-form description to clarify the related data elements and their content
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
CTT establishes the total count on items in the specified invoice. If either CTT03 or CTT04 are present, then the other are required.
Total number of line items in the transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample from Rural King 1
BIG*20210709*9300464568*20210629*216230-00***DI~
CUR*SE*USD~
YNQ*5L*Y~
N1*SF*SUPPLIER SHIP FROM NAME*92*20221~
N1*ST*COLLINSVILLE RURAL KING #46*92*0046~
N3* 9525 COLLINSVILLE RD~
N4*COLLINSVILLE*IL*62234*US~
N1*Z7**92*002~
ITD*01***20200821**20200920**902****2% 30 Days, Net 60~
IT1*000002*12*EA*22**IN*56TR*VN*SCA56TR*UP*10073286623864~
PID*F****ITEM DESCRIPTION~
TDS*26400~
SAC*C*D240***274883**********Freight Charge~
CTT*1~
SE*16*000000001~
Sample from Rural King 2
BIG*20220102*INV-123456*20220101*RTV-999999***CN~
CUR*BY*USD~
N1*SF**92*1234500001~
N1*ST*Rural King, Columbus*92*32~
N3*2985 N National Rd~
N4*Columbus*IN*47201~
ITD******20220131******Net 30~
IT1*1*6*EA*3.790**IN*65370432~
TDS*2274~
SE*11*000000019~
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