Rural King
/
Purchase Order
  • Specification
  • EDI Inspector
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Rural King

X12 850 Purchase Order

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    BEG
    0200
    Beginning Segment for Purchase Order
    Max use 1
    Required
    CUR
    0400
    Currency
    Max use 1
    Optional
    FOB
    0800
    F.O.B. Related Instructions
    Max use 1
    Optional
    ITD
    1300
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    1500
    Date/Time Reference
    Max use 1
    Optional
    DTM
    1500
    Date/Time Reference
    Max use 1
    Required
    DTM
    1500
    Date/Time Reference
    Max use 1
    Required
    TD5
    2400
    Carrier Details (Routing Sequence/Transit Time)
    Max use 12
    Optional
    N9 Loop
    N1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    0200

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    05
    Replace
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    CP
    Change to Purchase Order
    NE
    New Order
    BEG-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BEG05 is the date assigned by the purchaser to purchase order.
    Usage notes

    Purchase Order Date

    CUR
    0400

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    CUR-02
    100
    Currency Code
    Required
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified

    FOB
    0800

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Example
    If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
    If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
    FOB-01
    146
    Shipment Method of Payment
    Required
    Min 2Max 2

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    FOB-02
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    AC
    City and State
    FOB-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    FOB-06
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB06 is the code specifying the title passage location.
    AC
    City and State
    CA
    Country of Origin
    CC
    Country
    CI
    City
    CO
    County/Parish and State
    CS
    Canadian SPLC
    CY
    County/Parish
    DC
    Distribution Center Number
    DE
    Destination (Shipping)
    FA
    Factory
    FE
    Freight Equalization Point
    FF
    Foreign Freight Forwarder Location
    MI
    Mill
    NS
    City/State from Points
    OA
    Origin (After Loading on Equipment)
    OR
    Origin (Shipping Point)
    OV
    On Vessel (Free On Board [FOB] point)
    PB
    Port of Discharge
    SP
    State/Province
    TL
    Terminal Cargo Location
    WH
    Warehouse
    FOB-07
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    ITD
    1300

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use 1

    To specify terms of sale

    Example
    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    1500

    Date/Time Reference

    OptionalMax use 1

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMDate/Time ReferenceDTMDate/Time Reference
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    118
    Requested Pickup
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    DTM
    1500

    Date/Time Reference

    RequiredMax use 1

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    063
    Do Not Deliver After
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    DTM
    1500

    Date/Time Reference

    RequiredMax use 1

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    Usage notes

    If your data system allows only one date, you must map this date

    064
    Do Not Deliver Before
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    TD5
    2400

    Carrier Details (Routing Sequence/Transit Time)

    OptionalMax use 12

    To specify the carrier and sequence of routing and provide transit time information

    Example
    TD5-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    N9 Loop
    OptionalMax 1000
    Usage notes

    The N9 Loop is optional, but if there is an N9, there will be one or more MSG segments.

    N9
    2950

    Extended Reference Information

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    L1
    Letters or Notes
    N9-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Always “LETTERS OR NOTES”

    MTX
    3000

    Text

    RequiredMax use 1000

    To specify textual data

    Example
    MTX-02
    1551
    Textual Data
    Required
    Min 1Max 4096

    To transmit large volumes of message text

    N1 Loop
    RequiredMax 1
    Variants (all may be used)
    N1N1 LoopN1N1 Loop
    N1
    3100

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Contains the Rural King assigned supplier site ID.

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    Ship From Name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Rural King assigned Supplier Site ID

    N1 Loop
    OptionalMax 1
    Variants (all may be used)
    N1N1 LoopN1N1 Loop
    N1
    3100

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    For cross dock orders this segment will contain the DC/warehouse location code.
    For direct to store or direct to warehouse orders, this segment will contain the store number or DC location code.
    For allocation or split orders, the N1 “ST” segment will not be sent. The store and DC/warehouse location codes will instead be sent in the detail SDQ destination quantity segments.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Ship To Name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Required for ST

    N3
    3300

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    Usage notes

    Address 1

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    Usage notes

    Address 2

    N4
    3400

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N1 Loop
    OptionalMax 1
    Variants (all may be used)
    N1N1 LoopN1N1 Loop
    N1
    3100

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    When used the N1_ST ship to location code will contain the pass through (cross dock) warehouse location id. When used in place of SDQ segments, it is required to send this code back with all responding documents. (810, 855)

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    Z7
    Mark-for Party
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    Mark-for Party Name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Required for Z7

    Detail

    PO1 Loop
    RequiredMax >1
    PO1
    0100

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Usage notes

    If a Product/Service ID Qualifier is present, a Product/Service ID is required. A Product/Service ID must have a valid Product/Service ID Qualifier

    Example
    If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity (PO1-02) is required
    If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
    If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    PO1-02
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • PO102 is quantity ordered.
    PO1-03
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    PO1-04
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    Quantity Cost (by unit)

    PO1-05
    639
    Basis of Unit Price Code
    Optional
    Min 2Max 2

    Code identifying the type of unit price for an item

    PO1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    CB
    Buyer's Catalog Number
    IN
    Buyer's Item Number
    PO1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Buyer’s Item Number

    PO1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VN
    Vendor's (Seller's) Item Number
    PO1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Vendor Item Number

    PO1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    UCC - 12
    PO1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    U.P.C. Consumer Package Code

    PID Loop
    OptionalMax >1
    PID
    0500

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PO4
    0900

    Item Physical Details

    OptionalMax use >1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Example
    PO4-01
    356
    Pack
    Optional
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    Usage notes

    Pack Size

    PO4-14
    810
    Inner Pack
    Optional
    Min 1Max 6

    The number of eaches per inner container

    Usage notes

    Component Pack Quantity

    PO4-16
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO416 is the package identifier or the beginning package identifier in a range of identifiers.
    Usage notes

    Pack ID

    SDQ
    1900

    Destination Quantity

    OptionalMax use 500

    To specify destination and quantity detail

    Example
    If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
    If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
    If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
    If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
    If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
    If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
    If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
    If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
    If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
    SDQ-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    SDQ-02
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    • SDQ02 is used only if different than previously defined in the transaction set.
    92
    Assigned by Buyer or Buyer's Agent
    SDQ-03
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • SDQ03 is the store number.
    Usage notes

    If the N1 "ST" ship to segment is sent at the header level,
    ship the product to that DC location. Use these SDQ identification codes to premark the carton labels. For cross-dock and pass-through purchase order allocations.

    SDQ-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    SDQ-05
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-06
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-07
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-08
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-09
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-10
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-11
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-12
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-13
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-14
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-15
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-16
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-17
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-18
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-19
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-20
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-21
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-22
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    Summary

    CTT Loop
    RequiredMax 1
    CTT
    0100

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Usage notes

    CTT establishes the total count on items in the specified invoice. If either CTT03 or CTT04 are present, then the others are required.

    Example
    If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    CTT-02
    347
    Hash Total
    Optional
    Min 1Max 10

    Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

    ## Example:
    -.0018 First occurrence of value being hashed.
    .18 Second occurrence of value being hashed.
    1.8 Third occurrence of value being hashed.
    18.01 Fourth occurrence of value being hashed.
    18E2 Fifth occurrence of value being hashed.

    1873 Hash Total

    CTT-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    CTT-04
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SE
    0300

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from Rural King 1

    ST*850*000000001~
    BEG*00*NE*260001**20200923~
    CUR*BY*USD~
    ITD************60~
    DTM*064*20200923~
    DTM*063*20200923~
    N1*SF*Ship From Name*92*2889700001~
    N1*ST*Store# 65*92*65~
    PO1*1*2100*EA*195.50**CB*27120018~
    PID*F****LED MOTION LIGHT 2000 LUM WHT~
    CTT*1*2100~
    SE*13*000000001~

    Sample from Rural King 2

    ST*850*000000001~
    BEG*00*NE*265002**20200923~
    CUR*BY*USD~
    ITD************60~
    DTM*064*20200923~
    DTM*063*20200923~
    N1*SF*Ship From Name*92*2889700001~
    N1*ST*Warehouse# 899*92*899~
    PO1*1*330*EA*195.50**CB*27120018~
    PID*F****LED MOTION LIGHT 2000 LUM WHT~
    PO1*1*660*EA*195.50**CB*27120017~
    PID*F****LED MOTION LIGHT 2000 LUM BRZ~
    CTT*2*1980~
    SE*15*000000001~

    Sample from Rural King 3

    ST*850*000000001~
    BEG*00*NE*26000A-899**20200923~
    CUR*BY*USD~
    ITD************60~
    DTM*064*20200923~
    DTM*063*20200923~
    N1*SF*Ship From Name*92*2889700001~
    PO1*1*330*EA*195.50**CB*27120018~
    PID*F****LED MOTION LIGHT 2000 LUM WHT~
    SDQ*EA*92*899*110*910*110*1080*110~
    PO1*1*660*EA*195.50**CB*27120017~
    PID*F****LED MOTION LIGHT 2000 LUM BRZ~
    SDQ*EA*92*899*220*910*220*1080*220~
    CTT*2*1980~
    SE*16*000000001~

    Sample from Rural King 4

    ST*850*000000001~
    BEG*00*NE*26000A-899**20200923~
    CUR*BY*USD~
    ITD************60~
    DTM*064*20200923~
    DTM*063*20200923~
    N1*SF*Ship From Name*92*2889700001~
    PO1*1*330*EA*195.50**CB*27120018~
    PID*F****LED MOTION LIGHT 2000 LUM WHT~
    SDQ*EA*92*65*110*899*110*05*110~
    CTT*2*1980~
    SE*13*000000001~

    Sample from Rural King 5

    ST*850*000000001~
    BEG*00*NE*260001**20200923~
    CUR*BY*USD~
    ITD************60~
    DTM*064*20200923~
    DTM*063*20200923~
    N9*L1*LETTERS OR NOTES~
    MTX**THIS IS A PASS THROUGH ORDER. PLEASE SHIP TO THE HEADER LEVEL
    N1 ST SHIP TO N1-04 ELEMENT DC LOCATION. PLEASE ADD THE STORE
    NUMBERS FROM THE SDQ LINE ITEM SEGMENTS TO THE CARTON LABELS.~
    N1*SF*Ship From Name*92*2889700001~
    N1*ST*Warehouse# 899*92*899~
    PO1*1*2100*EA*195.50**CB*27120018~
    PID*F****LED MOTION LIGHT 2000 LUM WHT~
    SDQ*EA*92*65*1000*66*1000*67*100~
    CTT*1*2100~
    SE*16*000000001~

    Sample from Rural King 6

    ST*850*000000001~
    BEG*00*NE*325011**20200923~
    CUR*BY*USD~
    ITD************60~
    DTM*064*20200923~
    DTM*063*20200923~
    N1*SF*Ship From Name*92*2889700001~
    PO1*1*18*EA*17.01**CB*27120100~
    PID*F****LED ACCENT STRING LIGHTS 2400L ~
    SDQ*EA*92*898*9*899*9~
    CTT*2*1980~
    SE*13*000000001

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