X12 850 Retail Purchase Order

X12 Release 4050

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required String (AN) Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required String (AN) Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Identifier (ID) Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required String (AN) Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Identifier (ID) Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required String (AN) Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required String (AN) Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Code specifying the version number of the interchange control segments · 00405 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001

ISA-13 · I12 · Interchange Control Number · Required Numeric (N0) Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Identifier (ID) Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Interchange Acknowledgment Requested 1 Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required Identifier (ID) Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required String (AN) Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PO Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required String (AN) Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required String (AN) Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Numeric (N0) Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Identifier (ID) Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004050 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 850 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required Numeric (N) Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original 07 Duplicate

BEG-02 · 92 · Purchase Order Type Code · Required String (AN) Min 2 Max 2 · Code specifying the type of Purchase Order

BEG-03 · 324 · Purchase Order Number · Required String (AN) Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year BEG05 is the date assigned by the purchaser to purchase order.

0500 Heading > REF

REF Reference Information

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFReference InformationREFReference InformationREFReference Information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · VR Vendor ID Number

REF-02 · 127 · Reference Identification · Required String (AN) Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0500 Heading > REF

REF Reference Information

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFReference InformationREFReference InformationREFReference Information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · DP Department Number

REF-02 · 127 · Reference Identification · Required String (AN) Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0500 Heading > REF

REF Reference Information

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFReference InformationREFReference InformationREFReference Information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IA Internal Vendor Number

REF-02 · 127 · Reference Identification · Required String (AN) Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0500 Heading > REF

REF Reference Information

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFReference InformationREFReference InformationREFReference Information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · PG Product Group

REF-02 · 127 · Reference Identification · Required String (AN) Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1300 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Required · Max use >1

To specify terms of sale

ITD-01 · 336 · Terms Type Code · Required · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic 02 End of Month (EOM) 05 Discount Not Applicable 08 Basic Discount Offered 12 10 Days After End of Month (10 EOM)

ITD-02 · 333 · Terms Basis Date Code · Required · Code identifying the beginning of the terms period · 2 Delivery Date

ITD-03 · 338 · Terms Discount Percent · Optional Decimal number (R) Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-05 · 351 · Terms Discount Days Due · Optional Numeric (N0) Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07 · 386 · Terms Net Days · Required Numeric (N0) Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable)

ITD-13 · 765 · Day of Month · Optional Numeric (N0) Min 1 Max 2 · The numeric value of the day of the month between 1 and the maximum day of the month being referenced

1500 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMDate/Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 010 Requested Ship

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

1500 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMDate/Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 001 Cancel After

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

ADV Loop Required Max >1

6100 Heading > ADV Loop > ADV

ADV Advertising Demographic Information

Required · Max use 1

To convey advertising demographic information

ADV-01 · 559 · Agency Qualifier Code · Required · Code identifying the agency assigning the code values ADV01 defines the source for each of the service characteristic qualifiers. · ZZ Mutually Defined

ADV-02 · 1000 · Service Characteristics Qualifier · Required · Code from an industry code list qualifying the type of service characteristics · 01

6300 Heading > ADV Loop > MTX

MTX Text

Required · Max use >1

To specify textual data

MTX-02 · 1551 · Textual Data · Required String (AN) Min 1 Max 4096 · To transmit large volumes of message text

Detail

PO1 Loop Required Max >1

0100 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

PO1-01 · 350 · Assigned Identification · Required String (AN) Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set PO101 is the line item identification.

PO1-02 · 380 · Quantity · Required Decimal number (R) Min 1 Max 15 · Numeric value of quantity PO102 is quantity ordered.

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

PO1-04 · 212 · Unit Price · Required Decimal number (R) Min 1 Max 15 · Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Required · Code identifying the type of unit price for an item · QT Quoted

PO1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · EN EAN/UCC - 13 UP UCC - 12

PO1-07 · 234 · Product/Service ID · Required String (AN) Min 1 Max 48 · Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · VA Vendor's Style Number

PO1-09 · 234 · Product/Service ID · Required String (AN) Min 1 Max 48 · Identifying number for a product or service

PO1-16 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · P1 Petroleum Accountants Society of Canada Operating and Maintenance Code - Goods and Services Tax Not Applicable

PO1-17 · 234 · Product/Service ID · Required String (AN) Min 1 Max 48 · Identifying number for a product or service

CTP Loop Required Max >1

0400 Detail > PO1 Loop > CTP Loop > CTP

CTP Pricing Information

Required · Max use 1

To specify pricing information

CTP-01 · 687 · Class of Trade Code · Required · Code indicating class of trade · RS Resale

CTP-02 · 236 · Price Identifier Code · Required · Code identifying pricing specification · MSR Manufacturer's Suggested Retail RES Resale

CTP-03 · 212 · Unit Price · Required Decimal number (R) Min 1 Max 15 · Price per unit of product, service, commodity, etc. See Figures Appendix for an example detailing the use of CTP03 and CTP04. See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

CTP-04 · 380 · Quantity · Required Decimal number (R) Min 1 Max 15 · Numeric value of quantity

CTP-05 · C001 · Composite Unit of Measure · Required · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

PID Loop Required Max >1

0500 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-02 · 750 · Product/Process Characteristic Code · Required · Code identifying the general class of a product or process characteristic · 08 Product 75 Buyer's Color Description 91 Buyer's Item Size Description

PID-05 · 352 · Description · Required String (AN) Min 1 Max 80 · A free-form description to clarify the related data elements and their content

SAC Loop Required Max >1

1300 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · N No Allowance or Charge

SAC-03 · 559 · Agency Qualifier Code · Required · Code identifying the agency assigning the code values · VI Voluntary Inter-Industry Commerce Standard (VICS) EDI

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Required · Agency maintained code identifying the service, promotion, allowance, or charge SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction with SAC03 to further define SAC02. · HA

SAC-15 · 352 · Description · Required String (AN) Min 1 Max 80 · A free-form description to clarify the related data elements and their content

1900 Detail > PO1 Loop > SDQ

SDQ Destination Quantity

Required · Max use 500

To specify destination and quantity detail

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

SDQ-02 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) SDQ02 is used only if different than previously defined in the transaction set. · 92 Assigned by Buyer or Buyer's Agent

SDQ-03 · 67 · Identification Code · Required String (AN) Min 2 Max 80 · Code identifying a party or other code SDQ03 is the store number.

SDQ-04 · 380 · Quantity · Required Decimal number (R) Min 1 Max 15 · Numeric value of quantity

SDQ-05 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code

SDQ-06 · 380 · Quantity · Optional Decimal number (R) Min 1 Max 15 · Numeric value of quantity

SDQ-07 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code

SDQ-08 · 380 · Quantity · Optional Decimal number (R) Min 1 Max 15 · Numeric value of quantity

SDQ-09 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code

SDQ-10 · 380 · Quantity · Optional Decimal number (R) Min 1 Max 15 · Numeric value of quantity

SDQ-11 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code

SDQ-12 · 380 · Quantity · Optional Decimal number (R) Min 1 Max 15 · Numeric value of quantity

SDQ-13 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code

SDQ-14 · 380 · Quantity · Optional Decimal number (R) Min 1 Max 15 · Numeric value of quantity

SDQ-15 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code

SDQ-16 · 380 · Quantity · Optional Decimal number (R) Min 1 Max 15 · Numeric value of quantity

SDQ-17 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code

SDQ-18 · 380 · Quantity · Optional Decimal number (R) Min 1 Max 15 · Numeric value of quantity

SDQ-19 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code

SDQ-20 · 380 · Quantity · Optional Decimal number (R) Min 1 Max 15 · Numeric value of quantity

N1 Loop Required Max >1

3500 Detail > PO1 Loop > N1 Loop > N1

N1 Party Identification

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Required String (AN) Min 1 Max 60 · Free-form name

Summary

CTT Loop Required Max >1

0100 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required Numeric (N0) Min 1 Max 6 · Total number of line items in the transaction set

0300 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Numeric (N0) Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Numeric (N) Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Numeric (N0) Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Numeric (N0) Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Numeric (N0) Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Numeric (N0) Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Saks Off 5th - Brick and Mortar Purchase Order - Sample

ISA*00**00**01*        6989867*ZZ*     RECEIVERID*211027*0230*^*00405*002000048*0*P*>
GS*PO*006989867*RECEIVERID*20211027*0230*2000048*X*004050VICS
ST*850*2000053
BEG*00*SA*0007703092**20211026
REF*VR*7118270
REF*DP*0903
REF*IA*96
REF*PG*47
ITD*01*2*****30
DTM*010*20220225
DTM*001*20220304
ADV*ZZ*01
MTX**SO5 Stores
MTX**All purchase orders placed by Saks & Company LLC d/b/a Saks OFF 5TH or Hudson's Bay Company ULC d/b/a Saks OFF 5TH for Saks OFF 5TH's stores business are governed by the terms and conditions set forth in the Saks OFF 5TH Vendor Standards Manual and any addenda, which are located at https://sites.google.com/hbc.com/hbc-vendor-standards/saks-off-5th/vendor-standards
PO1*1*2*EA*39.9*QT*UP*494880872090*VA*155506*******P1*5
CTP*RS*RES*89.99*1*EA
CTP*RS*MSR*95*1*EA
PID*F*08***BLOUSE
PID*F*75***WHT-WHITE
PID*F*91***S
SAC*N**VI*HA***********HANG
SDQ*EA*92*0405*1*0414*1
N1*ST*0575
PO1*2*1*EA*39.9*QT*UP*494880872106*VA*155506*******P1*5
CTP*RS*RES*89.99*1*EA
CTP*RS*MSR*95*1*EA
PID*F*08***BLOUSE
PID*F*75***WHT-WHITE
PID*F*91***M
SAC*N**VI*HA***********HANG
SDQ*EA*92*0405*1
N1*ST*0575
PO1*3*9*EA*39.9*QT*UP*494880872113*VA*155506*******P1*5
CTP*RS*RES*89.99*1*EA
CTP*RS*MSR*95*1*EA
PID*F*08***BLOUSE
PID*F*75***WHT-WHITE
PID*F*91***L
SAC*N**VI*HA***********HANG
SDQ*EA*92*0406*1*0414*1*0712*1*0718*1*0744*1*0755*1*0828*1*0842*1*0853*1
N1*ST*0575
CTT*3
SE*41*2000053
GE*1*2000048
IEA*1*002000048

Saks Off 5th - E-Commerce Purchase Order

ISA*00**00**01*      006989867*ZZ*     RECEIVERID*211027*0230*^*00405*000000101*0*P*>
GS*PO*006989867*RECEIVERID*20211027*0230*101*X*004050VICS
ST*850*0154
BEG*00*SA*0007716082**20211026
REF*VR*7010667
REF*DP*0904
REF*IA*502
REF*PG*48
ITD*01*2*****90
DTM*010*20211025
DTM*001*20211108
ADV*ZZ*01
MTX**All purchase orders placed by Saks OFF 5TH LLC for Saks OFF 5TH's e-commerce business are governed by the terms and conditions set forth in the Saks OFF 5TH Vendor Standards Manual and any addenda, which are located at https://sites.google.com/hbc.com/hbc-vendor-standards/saks-off-5th/vendor-standards
PO1*1*3*EA*17*QT*UP*495014241003*VA*TM12214*******P1*64
CTP*RS*RES*34.99*1*EA
CTP*RS*MSR*98*1*EA
PID*F*08***BLOUSE
PID*F*75***GRNMULTI
PID*F*91***S
SAC*N**VI*HA***********HANG
SDQ*EA*92*0789*3
N1*ST*9999
PO1*2*14*EA*17*QT*UP*495014241010*VA*TM12214*******P1*64
CTP*RS*RES*34.99*1*EA
CTP*RS*MSR*98*1*EA
PID*F*08***BLOUSE
PID*F*75***GRNMULTI
PID*F*91***M
SAC*N**VI*HA***********HANG
SDQ*EA*92*0789*14
N1*ST*9999
PO1*3*15*EA*17*QT*UP*495014241027*VA*TM12214*******P1*64
CTP*RS*RES*34.99*1*EA
CTP*RS*MSR*98*1*EA
PID*F*08***BLOUSE
PID*F*75***GRNMULTI
PID*F*91***L
SAC*N**VI*HA***********HANG
SDQ*EA*92*0789*15
N1*ST*9999
CTT*5
SE*40*0154
GE*1*101
IEA*1*000000101