Shoe Carnival
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Ship Notice/Manifest
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  • EDI Inspector
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X12 856 Ship Notice/Manifest

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    detail
    HL Loop
    HL
    010
    Hierarchical Level
    Max use 1
    Required
    TD1
    110
    Carrier Details (Quantity and Weight)
    Max use 20
    Optional
    TD5
    120
    Carrier Details (Routing Sequence/Transit Time)
    Max use 12
    Optional
    TD3
    130
    Carrier Details (Equipment)
    Max use 12
    Optional
    REF
    150
    Bill of Lading Number
    Max use 1
    Optional
    REF
    150
    Carrier's Reference Number (PRO/Invoice)
    Max use 1
    Optional
    DTM
    200
    Current Schedule Delivery
    Max use 10
    Optional
    DTM
    200
    Shipped
    Max use 10
    Optional
    FOB
    210
    F.O.B. Related Instructions
    Max use 1
    Optional
    HL Loop
    HL
    010
    Hierarchical Level
    Max use 1
    Required
    PRF
    050
    Purchase Order Reference
    Max use 1
    Optional
    TD1
    110
    Carrier Details (Quantity and Weight)
    Max use 20
    Optional
    REF
    150
    Reference Identification
    Max use 1
    Optional
    N1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    SH
    Ship Notice/Manifest (856)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    856
    Ship Notice/Manifest
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BSN
    020
    Heading > BSN

    Beginning Segment for Ship Notice

    RequiredMax use 1

    To transmit identifying numbers, dates, and other basic data relating to the transaction set

    Usage notes

    BSN00281982200907311245*0001

    Example
    BSN-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BSN-02
    396
    Shipment Identification
    Required
    String (AN)
    Min 2Max 30

    A unique control number assigned by the original shipper to identify a specific shipment

    BSN-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BSN03 is the date the shipment transaction set is created.
    BSN-04
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    • BSN04 is the time the shipment transaction set is created.
    BSN-05
    1005
    Hierarchical Structure Code
    Required

    Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set

    0001
    Shipment, Order, Packaging, Item
    Heading end

    Detail

    HL Loop
    RequiredMax >1
    HL
    010
    Detail > HL Loop > HL

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    String (AN)
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    S
    Shipment
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    1
    Additional Subordinate HL Data Segment in This Hierarchical Structure.
    TD1
    110
    Detail > HL Loop > TD1

    Carrier Details (Quantity and Weight)

    OptionalMax use 20

    To specify the transportation details relative to commodity, weight, and quantity

    Usage notes

    TD1CTN251235*G24504*LB3750CF

    Example
    If either Volume (TD1-09) or Unit or Basis for Measurement Code (TD1-10) is present, then the other is required
    TD1-01
    103
    Packaging Code
    Required

    Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

    CTN25
    Corrugated carton
    TD1-02
    80
    Lading Quantity
    Required
    Numeric (N0)
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    Usage notes

    Number of cartons in shipment

    TD1-06
    187
    Weight Qualifier
    Required

    Code defining the type of weight

    G
    Gross Weight
    TD1-07
    81
    Weight
    Required
    Decimal number (R)
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Gross weight of entire shipment

    TD1-08
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    KG
    Kilogram
    LB
    Pound
    TD1-09
    183
    Volume
    Optional
    Decimal number (R)
    Min 1Max 8

    Value of volumetric measure

    Usage notes

    Gross volume of entire shipment

    TD1-10
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CF
    Cubic Feet
    CM
    Cubic Meters
    TD5
    120
    Detail > HL Loop > TD5

    Carrier Details (Routing Sequence/Transit Time)

    OptionalMax use 12

    To specify the carrier and sequence of routing and provide transit time information

    Usage notes

    A valid SCAC is REQUIRED in TD503. If the correct SCAC is unknown, please contact Shoe Carnival’s EDI Department for direction before sending the 856. A list of valid SCACs can be provided.

    TD507 and 08 are not required for regular Landed orders.

    TD510 and 11 are not required if an estimated arrival date is given in a DTM*067 segment.

    Example TD5
    TD5*2AVRTMAVERITT EXPRESS***CD5

    Example
    If Location Qualifier (TD5-07) is present, then Location Identifier (TD5-08) is required
    If Transit Time Direction Qualifier (TD5-10) is present, then Transit Time (TD5-11) is required
    TD5-02
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
    2
    Standard Carrier Alpha Code (SCAC)
    TD5-03
    67
    Identification Code
    Required
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    SCAC

    TD5-04
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    A
    Air
    C
    Consolidation
    M
    Motor (Common Carrier)
    R
    Rail
    S
    Ocean
    U
    Private Parcel Service
    TD5-05
    387
    Routing
    Required
    String (AN)
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    Usage notes

    Free-form carrier name

    TD5-07
    309
    Location Qualifier
    Optional

    Code identifying type of location

    PA
    Port of Arrival
    PE
    Port of Entry
    TD5-08
    310
    Location Identifier
    Optional
    String (AN)
    Min 1Max 30

    Code which identifies a specific location

    Usage notes

    U.S. Customs Port Code or Free-form Port name

    TD5-10
    732
    Transit Time Direction Qualifier
    Optional

    Code specifying the value of time used to measure the transit time

    CD
    Calendar Days (Includes weekends and Holidays)
    TD5-11
    733
    Transit Time
    Optional
    Decimal number (R)
    Min 1Max 4

    The numeric amount of transit time

    Usage notes

    Number of calendar days between shipping date listed in DTM and estimated arrival date at Shoe Carnival

    TD3
    130
    Detail > HL Loop > TD3

    Carrier Details (Equipment)

    OptionalMax use 12

    To specify transportation details relating to the equipment used by the carrier

    Usage notes

    If a seal number is available, it should be included in the TD309 element.

    Example TD3
    TD3TL534907***2572610

    Example
    TD3-01
    40
    Equipment Description Code
    Required

    Code identifying type of equipment used for shipment

    CN
    Container
    TL
    Trailer (not otherwise specified)

    Domestic Trailer

    TD3-03
    207
    Equipment Number
    Required
    String (AN)
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    Usage notes

    Trailer Number or Container Number

    TD3-09
    225
    Seal Number
    Optional
    String (AN)
    Min 2Max 15

    Unique number on seal used to close a shipment

    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    REF-02
    127
    Reference Identification
    Required
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF
    150
    Detail > HL Loop > REF

    Carrier's Reference Number (PRO/Invoice)

    OptionalMax use >1

    To specify identifying information

    Usage notes

    This REF segment is optional for Direct Shipments, but mandatory for all others

    When an order is a drop-shipment order, the carrier’s tracking number should be in REF02.

    Example REF
    REFCN1532628462

    Example
    Variants (all may be used)
    REFBill of Lading Number
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CN
    Carrier's Reference Number (PRO/Invoice)
    REF-02
    127
    Reference Identification
    Required
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    DTM
    200
    Detail > HL Loop > DTM

    Current Schedule Delivery

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    This additional DTM segment is required for Direct Shipments, and is required for regular Landed orders if the TD510 and 11 elements do not pass an estimated number of transit days

    The estimated arrival date is only required in this DTM segment if a number of transit days is not provided in the TD511 element in the shipping level.

    Example DTM
    DTM06720100614

    Example
    Variants (all may be used)
    DTMShipped
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    067
    Current Schedule Delivery
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM
    200
    Detail > HL Loop > DTM

    Shipped

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    DTM01120100521

    Example
    Variants (all may be used)
    DTMCurrent Schedule Delivery
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    FOB
    210
    Detail > HL Loop > FOB

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Usage notes

    Drop-shipments should be Prepaid; Direct Shipments should be Mixed; all other shipments are on a Collect basis.

    Example FOB
    FOB*CC

    Example
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    CC
    Collect
    MX
    Mixed
    PP
    Prepaid (by Seller)
    N1 Ship From
    RequiredMax >1
    Variants (all may be used)
    Ship To
    N1
    220
    Detail > HL Loop > Ship From > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1SFVendor Name92Vendor_Code – the code in N104 can be agreed upon…
    N1SF**91Company Name - …or just be the free-form name of the Vendor
    N1SF**1

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Ship from Code

    N4
    250
    Detail > HL Loop > Ship From > N4

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    Shoe Carnival would prefer to only receive the five-digit zipcode in N403 and not the ZIP+4 format.

    The country of origin is required in N404 for first cost orders and direct shipments, but no landed orders if they are shipped from a U.S. address.

    Example N4
    N4ANYTOWNCA*90210

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    N1 Ship From end
    N1 Ship To
    RequiredMax >1
    Variants (all may be used)
    Ship From
    N1
    220
    Detail > HL Loop > Ship To > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1STShoe Carnival Distribution Center92098
    N1ST**9298 – this version is more common and perfectly acceptable

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Ship to Location

    N1 Ship To end
    HL Loop
    RequiredMax >1
    HL
    010
    Detail > HL Loop > HL Loop > HL

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    String (AN)
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-02
    734
    Hierarchical Parent ID Number
    Required
    String (AN)
    Min 1Max 12

    Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

    • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    O
    Order
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    1
    Additional Subordinate HL Data Segment in This Hierarchical Structure.
    PRF
    050
    Detail > HL Loop > HL Loop > PRF

    Purchase Order Reference

    OptionalMax use 1

    To provide reference to a specific purchase order

    Usage notes

    PRF*859950

    Example
    PRF-01
    324
    Purchase Order Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    TD1
    110
    Detail > HL Loop > HL Loop > TD1

    Carrier Details (Quantity and Weight)

    OptionalMax use 20

    To specify the transportation details relative to commodity, weight, and quantity

    Usage notes

    TD1CTN257***G27.56*LB

    Example
    If either Volume (TD1-09) or Unit or Basis for Measurement Code (TD1-10) is present, then the other is required
    TD1-01
    103
    Packaging Code
    Required

    Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

    CTN25
    Corrugated Carton
    TD1-02
    80
    Lading Quantity
    Required
    Numeric (N0)
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    Usage notes

    Number of cartons in order level

    TD1-06
    187
    Weight Qualifier
    Required

    Code defining the type of weight

    G
    Gross Weight
    TD1-07
    81
    Weight
    Required
    Decimal number (R)
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Gross weight of entire order

    TD1-08
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    KG
    Kilogram
    LB
    Pound
    TD1-09
    183
    Volume
    Optional
    Decimal number (R)
    Min 1Max 8

    Value of volumetric measure

    Usage notes

    Gross volume of entire order

    TD1-10
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CF
    Cubic Feet
    CM
    Cubic Meters
    REF
    150
    Detail > HL Loop > HL Loop > REF

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    Providing the invoice number on the 856 is not mandatory. If the invoice number is known at the time the 856 is sent, its inclusion here would be appreciated.

    Example REF
    REFIV938937

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IV
    Seller's Invoice Number
    REF-02
    127
    Reference Identification
    Required
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Seller Invoice Number

    N1 Loop
    OptionalMax >1
    N1
    220
    Detail > HL Loop > HL Loop > N1 Loop > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Shoe Carnival prefers the use of the “BY” qualifier but can accept either “BY” or “Z7”.

    Example N1
    N1BY**9298

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    Z7
    Mark-for Party
    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Destination Store Number
    Mark for Store Location

    N1 Loop end
    HL Loop
    RequiredMax >1
    HL
    010
    Detail > HL Loop > HL Loop > HL Loop > HL

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    String (AN)
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-02
    734
    Hierarchical Parent ID Number
    Required
    String (AN)
    Min 1Max 12

    Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

    • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    P
    Pack
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    1
    Additional Subordinate HL Data Segment in This Hierarchical Structure.
    PO4
    060
    Detail > HL Loop > HL Loop > HL Loop > PO4

    Item Physical Details

    OptionalMax use 1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    The PO4 segment is not yet mandatory, but it should be implemented soon. When the PO4 segment is utilized in the Pack Level, all listed elements become Mandatory.

    Example PO4
    PO412*****46.5LB*23.512*14.25IN

    Example
    If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
    If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required
    PO4-01
    356
    Pack
    Optional
    Numeric (N0)
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    Usage notes

    Number of units in carton

    PO4-06
    384
    Gross Weight per Pack
    Optional
    Decimal number (R)
    Min 1Max 9

    Numeric value of gross weight per pack

    Usage notes

    Gross weight of carton

    PO4-07
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    KG
    Kilogram
    LB
    Pound
    PO4-10
    82
    Length
    Optional
    Decimal number (R)
    Min 1Max 8

    Largest horizontal dimension of an object measured when the object is in the upright position

    PO4-11
    189
    Width
    Optional
    Decimal number (R)
    Min 1Max 8

    Shorter measurement of the two horizontal dimensions measured with the object in the upright position

    PO4-12
    65
    Height
    Optional
    Decimal number (R)
    Min 1Max 8

    Vertical dimension of an object measured when the object is in the upright position

    PO4-13
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO413 defines the unit of measure for PO410, PO411, and PO412.
    CM
    Centimeter
    IN
    Inch
    MR
    Meter
    MAN
    190
    Detail > HL Loop > HL Loop > HL Loop > MAN

    Marks and Numbers

    OptionalMax use >1

    To indicate identifying marks and numbers for shipping containers

    Usage notes

    MANGM00009999999000000011

    Example
    MAN-01
    88
    Marks and Numbers Qualifier
    Required

    Code specifying the application or source of Marks and Numbers (87)

    • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
    • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
    GM
    SSCC-18 and Application Identifier
    MAN-02
    87
    Marks and Numbers
    Required
    String (AN)
    Min 1Max 48

    Marks and numbers used to identify a shipment or parts of a shipment

    • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
    Usage notes

    UCC/EAN/GS1-128 Serial Shipping Container Code

    HL Loop
    RequiredMax >1
    HL
    010
    Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    String (AN)
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-02
    734
    Hierarchical Parent ID Number
    Required
    String (AN)
    Min 1Max 12

    Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

    • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    I
    Item
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    0
    No Subordinate HL Segment in This Hierarchical Structure.
    LIN
    020
    Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

    Item Identification

    OptionalMax use 1

    To specify basic item identification data

    Usage notes

    This segment is used with the SN1 segment to describe a “solid” case and can be used in part to describe a “casepack”. The conditionality of the LIN elements become mandatory if the SN1 segment is used.

    Example LIN
    LIN*UP999999350836

    Example
    LIN-01
    350
    Assigned Identification
    Optional
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • LIN01 is the line item identification
    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-03
    234
    Product/Service ID
    Required
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    UPC

    SN1
    030
    Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

    Item Detail (Shipment)

    OptionalMax use 1

    To specify line-item detail relative to shipment

    Usage notes

    This segment is used with the LIN segment to describe a “solid” case and can be used in part to describe a “casepack”. The conditionality of the SN1 elements become mandatory if the LIN segment is used.

    Example SN1
    SN16*EA - Item-level
    SN1
    202*CA - Pack-level

    Example
    SN1-02
    382
    Number of Units Shipped
    Required
    Decimal number (R)
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    Usage notes

    Number of units contained in this carton with the UPC listed in previous LIN segment

    SN1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • SN103 defines the unit of measurement for both SN102 and SN104.
    AS
    Assortment

    Pack-level

    CA
    Case

    Pack-level

    EA
    Each

    Item-level

    PR
    Pair

    Item-level

    SLN
    040
    Detail > HL Loop > HL Loop > HL Loop > HL Loop > SLN

    Subline Item Detail

    OptionalMax use 1000

    To specify product subline detail item data

    Usage notes

    If the SLN segments are used to communicate a casepack carton, then all conditional elements become mandatory; If PrePack UPC is used in LIN03, then SLN segments are not required

    Example SLNs
    SLN1.01**I2EA8.9*UP999999350836 – example of a single SLN segment
    SLN*1.01
    I1EA*UP883668350874 – example of a 6-pair casepack described with SLN segments
    SLN*1.02
    I2EA*UP883668350898
    SLN*1.03
    I2EA*UP883668350911
    SLN*1.04
    I1EA**UP883668350928

    Example
    If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
    SLN-01
    350
    Assigned Identification
    Required
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SLN01 is the identifying number for the subline item.
    • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
    SLN-03
    662
    Relationship Code
    Required

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    I
    Included
    SLN-04
    380
    Quantity
    Optional
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    Usage notes

    Quantity of this item, in this case

    SLN-05
    C001
    Composite Unit of Measure
    Optional
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    SLN-06
    212
    Unit Price
    Optional
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    This is the price at which Shoe Carnival dictates each pair of shoes in the casepack be marked.

    The selling price is sent with a decimal point only when needed, i.e., $15.95 would be “15.95” and $29.00 would be “29”.

    SLN-09
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    SLN-10
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    UPC

    HL Loop end
    HL Loop end
    HL Loop end
    HL Loop end
    Detail end

    Summary

    CTT
    010
    Summary > CTT

    Transaction Totals

    OptionalMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of HL segments.
      If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
    Usage notes

    CTT*20

    Example
    CTT-01
    354
    Number of Line Items
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    020
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Bulk Landed Order 856

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0246*U*00401*000000001*0*T*>
    GS*SH*SENDERGS*RECEIVERGS*20231103*024612*000000001*X*004010
    ST*856*3001
    BSN*00*0015907*20091027*1549*0001
    HL*1**S
    TD1*CTN25*32****G*820*LB*1176*CF
    TD5**2*AVRT*M*AVERITT*****CD*4
    TD3*TL**534907******2572610
    REF*BM*06604180002491555
    REF*CN*1532628462
    DTM*011*20091027
    FOB*CC
    N1*ST**92*98
    N1*SF**1*<DUNS #>
    N4*ANYTOWN*MN*99999
    HL*2*1*O
    PRF*600057
    TD1*CTN25*32****G*820*LB*1176*CF
    REF*IV*938937
    N1*BY**92*98
    HL*3*2*P
    MAN*GM*00012345670006519801
    HL*4*3*I
    LIN**UP*737973704418
    SN1**1*EA
    HL*5*3*I
    LIN**UP*737973704425
    SN1**1*EA
    HL*6*3*I
    LIN**UP*737973704371
    SN1**1*EA
    HL*7*3*I
    LIN**UP*737973704388
    SN1**1*EA
    HL*8*3*I
    LIN**UP*737973704395
    SN1**1*EA
    HL*9*3*I
    LIN**UP*737973704401
    SN1**1*EA
    CTT*9
    SE*40*3001
    GE*1*000000001
    IEA*1*000000001

    Drop-shipment Order 856 (1)

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0246*U*00401*000000001*0*T*>
    GS*SH*SENDERGS*RECEIVERGS*20231103*024625*000000001*X*004010
    ST*856*0001
    BSN*00*600374X3*20101227*0810*0001
    HL*1**S
    TD1*CTN25*1****G*10*LB
    TD5**2*UPSN*M*UPS
    REF*BM*600374X3
    REF*CN*1Z12345600374
    DTM*011*20101101
    DTM*067*20101105
    FOB*PP
    N1*ST**92*363
    N1*SF**1*999999999
    N4*CITY OF INDUSTRY*CA*91748
    HL*2*1*O
    PRF*600374
    TD1*CTN25*1****G*10*LB
    N1*BY**92*363
    HL*3*2*P
    MAN*GM*00007379740000000018
    HL*4*3*I
    LIN**UP*737974517097
    SN1**3*EA
    HL*5*3*I
    LIN**UP*737974517134
    SN1**6*EA
    HL*6*3*I
    LIN**UP*737974517158
    SN1**3*EA
    HL*7*3*I
    LIN**UP*737974517172
    SN1**6*EA
    CTT*7
    SE*33*0001
    GE*1*000000001
    IEA*1*000000001

    Drop-shipment Order 856 (2)

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0246*U*00401*000000001*0*T*>
    GS*SH*SENDERGS*RECEIVERGS*20231103*024635*000000001*X*004010
    ST*856*0002
    BSN*00*600374X5*20101227*0810*0001
    HL*1**S
    TD1*CTN25*1****G*10*LB
    TD5**2*UPSN*M*UPS
    REF*BM*600374X5
    REF*CN*1Z12345600375
    DTM*011*20101101
    DTM*067*20101105
    FOB*PP
    N1*ST**92*363
    N1*SF**1*999999999
    N4*CITY OF INDUSTRY*CA*91748
    HL*2*1*O
    PRF*600374
    TD1*CTN25*1****G*10*LB
    N1*BY**92*363
    HL*3*2*P
    MAN*GM*00007379740000000049
    HL*4*3*I
    SLN*1**I*3*EA*6.25***UP*737974517301
    SLN*2**I*4*EA*6.25***UP*737974517325
    SLN*3**I*4*EA*6.25***UP*737974517349
    SLN*4**I*4*EA*6.25***UP*737974517363
    SLN*5**I*3*EA*6.25***UP*737974517387
    CTT*4
    SE*27*0002
    GE*1*000000001
    IEA*1*000000001

    Store-packed Order 856

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231103*0246*U*00401*000000001*0*T*>
    GS*SH*SENDERGS*RECEIVERGS*20231103*024647*000000001*X*004010
    ST*856*411000006
    BSN*00*07379710002739670*20100302*1647*0001
    HL*1**S
    TD1*CTN25*13****G*151*LB*854*CF
    TD5**2*CNWY*M*CONWAY TRANSPORTATION*****CD*3
    TD3*TL**534907
    REF*BM*07379710002739670
    REF*CN*1532628462
    DTM*011*20100302
    FOB*CC
    N1*ST**92*98
    N1*SF**91*SHOE VENDOR CO.
    N4*ANYTOWN*MO*90210
    HL*2*1*O
    PRF*600110
    TD1*CTN25*3****G*151*LB
    REF*IV*235596
    N1*BY**92*98
    HL*3*2*P
    MAN*GM*00007379714921872012
    HL*4*3*I
    LIN**UP*737972498196
    SN1**3*EA
    HL*5*3*I
    LIN**UP*017113596337
    SN1**2*EA
    HL*6*3*I
    LIN**UP*737972498233
    SN1**2*EA
    HL*7*2*P
    MAN*GM*00007379714921872029
    HL*8*7*I
    LIN**UP*737972498233
    SN1**4*EA
    HL*9*7*I
    LIN**UP*737972498318
    SN1**1*EA
    HL*10*7*I
    LIN**UP*737972498271
    SN1**5*EA
    HL*11*7*I
    LIN**UP*737972498356
    SN1**1*EA
    HL*12*2*P
    MAN*GM*00007379714921872036
    HL*13*12*I
    LIN**UP*737973596375
    SN1**8*EA
    HL*14*12*I
    LIN**UP*737973596290
    SN1**4*EA
    HL*15*1*O
    PRF*600110
    TD1*CTN25*3****G*151*LB
    N1*BY**92*03
    HL*16*15*P
    MAN*GM*00007379714921873019
    HL*17*16*I
    LIN**UP*737972498196
    SN1**3*EA
    HL*18*16*I
    LIN**UP*737973596375
    SN1**5*EA
    HL*19*16*I
    LIN**UP*737973596290
    SN1**3*EA
    HL*20*15*P
    MAN*GM*00007379714921873026
    HL*21*20*I
    LIN**UP*737972498318
    SN1**2*EA
    HL*22*20*I
    LIN**UP*737973596337
    SN1**7*EA
    HL*23*20*I
    LIN**UP*737972498356
    SN1**1*EA
    HL*24*20*I
    LIN**UP*737972498271
    SN1**1*EA
    HL*25*15*P
    MAN*GM*00007379714921873033
    HL*26*25*I
    LIN**UP*737972498233
    SN1**5*EA
    HL*27*25*I
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