X12 865 Drop Ship Purchase Order Change Acknowledgment/Request - Seller Initiated
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- CA
- Purchase Order Change Acknowledgment/Request - Seller Initiated (865)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 865
- Purchase Order Change Acknowledgment/Request - Seller Initiated
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Change Acknowledgment
To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and dates
BCA01123456789020090803
Code identifying purpose of transaction set
- 01
- Cancellation
Code specifying the type of acknowledgment
- AC
- Acknowledge - With Detail and Change
- AT
- Accepted
Identifying number for Purchase Order assigned by the orderer/purchaser
Release ID
Note: this value will be a 10 digit number
Date expressed as CCYYMMDD
- BCA06 is the date assigned by the purchaser to purchase order.
Order Number
To specify identifying information
REFOQ1234567890123
Code qualifying the Reference Identification
- OQ
- Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Order Number can be up to 30 digits.
Vendor ID Number
To specify identifying information
REFVR12345
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Target assigned vendor number (minimum of 4 digits)
Detail
Line Item Change
To specify changes to a line item
The manufacturer style number is required.
POC01 cannot be duplicated in the 865. Only one line 1, line 2, etc
Sample POC Segment
POC1DI10EA*SK12345678~
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Original Purchase Order Line Number
Code specifying the type of change to the line item
- DI
- Delete Item(s)
Quantity left to receive as qualified by the unit of measure
Per X12 EDI standards, POC05 is a composite element, meaning it's made up of multiple sub-elements.
Target.com is using only the first sub-element.
The first sub-element is C00101.
Since only one is used, sub-element separators do not need to be used.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/USS 8
- IB
- International Standard Book Number (ISBN)
- IN
- Buyer's Item Number
- SK
- Stock Keeping Unit (SKU)
Vendor style number
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
When POC08 = SK, this value is Manufacturer's Style Number
When POC08 = IN, this value is the Target.com item ID(6 - 8 digits)
When POC08 = UP, this value is the UPC (12 digits)
When POC08 = EO, this value is the 8 digit EAN
When POC08 = EN, this value is the 13 digit EAN
When POC08 = IB, this value is the ISBN
When POC08 = UK, this value is the 14 digit barcode
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/USS 8
- IB
- International Standard Book Number (ISBN)
- IN
- Buyer's Item Number
- SK
- Stock Keeping Unit (SKU)
Vendor style number
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
When POC10 = SK, this value is Manufacturer's Style Number
When POC10 = IN, this value is the Target.com item ID(6 - 8 digits)
When POC10 = UP, this value is the UPC (12 digits)
When POC10 = EO, this value is the 8 digit EAN
When POC10 = EN, this value is the 13 digit EAN
When POC10 = IB, this value is the ISBN
When POC10 = UK, this value is the 14 digit barcode
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/USS 8
- IB
- International Standard Book Number (ISBN)
- IN
- Buyer's Item Number
- SK
- Stock Keeping Unit (SKU)
Vendor style number
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
When POC12 = SK, this value is Manufacturer's Style Number
When POC12 = IN, this value is the Target.com item ID(6 - 8 digits)
When POC12 = UP, this value is the UPC (12 digits)
When POC12 = EO, this value is the 8 digit EAN
When POC12 = EN, this value is the 13 digit EAN
When POC12 = IB, this value is the ISBN
When POC12 = UK, this value is the 14 digit barcode
Line Item Acknowledgment
To acknowledge the ordered quantities and specify the ready date for a specific line item
Note; Target.com will accept only one ACK segment per item (POC)
Sample ACK Segment
ACK*ID
Code specifying the action taken by the seller on a line item requested by the buyer
- ID
- Item Deleted
Use of code ID confirms the cancellation request and cancels the line item.
- IR
- Item Rejected
Use of the Code IR rejects the cancellation request.
Code IR should only be used for line items that cannot be cancelled due to status in shipping process.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code specifying type of date or time, or both date and time
- 177
- Cancellation
Date on which the coverage or service is no longer in force
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of POC segments.
If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 865
GS*CA*1112001111*AABBCC*20230616*0216*1008*X*004010~
ST*865*1008~
BCA*01*AC*1231123123***20170603~
REF*VR*345345~
REF*OQ*565655656565656~
POC*1*DI*3*0*EA***SK*1234-654654*IN*789789789*UP*79879798789~
ACK*IR~
CTT*1~
SE*8*1008~
GE*1*1008~
IEA*1*100000001~
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