X12 855 Drop Ship Purchase Order Acknowledgment
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PR
- Purchase Order Acknowledgement (855)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 855
- Purchase Order Acknowledgment
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Acknowledgment
To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates
BAK00AC123456789020100215
Code specifying the type of acknowledgment
- AC
- Acknowledge - With Detail and Change
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BAK04 is the date assigned by the purchaser to purchase order.
Date of Target PO.
Reference Identification
To specify identifying information
REFVR12345
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Target.com assigned vendor number (minimum of 4 digits).
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Note: Target.com requires the manufacturer style number (SK) to be sent on the 855.
The CB qualifier and identifying number cannot be sent on the 855.
PO101 cannot be duplicated in the 855. Only one line 1, line 2, etc.
Sample PO1 Segment
PO111***SK130134~
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Order Line Number. Must match line number sent on Purchase Order.
Quantity ordered
Target.com expects to receive the order quantity that was sent on the 850 PO.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/USS 8
- IN
- Buyer's Item Number
- SK
- Stock Keeping Unit (SKU)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
When PO106 = SK, this contains the Manufacturer's style number
When PO106 = IN, this contains the Target.com item number( 6 to 8 digits)
When PO106 = UP, this contains the UPC (12 digits)
When PO106 = EO, this value is the 8 digit EAN
When PO106 = EN, this value is the 13 digit EAN
When PO106= IB, this value is the ISBN
When PO106 = UK, this value is the 14 digit barcode
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/USS 8
- IN
- Buyer's Item Number
- SK
- Stock Keeping Unit (SKU)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
When PO108 = SK, this contains the Manufacturer's style number
When PO108 = IN, this contains the Target.com item number( 6 to 8 digits)
When PO108 = UP, this contains the UPC (12 digits)
When PO108 = EO, this value is the 8 digit EAN
When PO108 = EN, this value is the 13 digit EAN
When PO108= IB, this value is the ISBN
When PO108 = UK, this value is the 14 digit barcode
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/USS 8
- IN
- Buyer's Item Number
- SK
- Stock Keeping Unit (SKU)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
When PO110 = SK, this contains the Manufacturer's style number
When PO110 = IN, this contains the Target.com item number( 6 to 8 digits)
When PO110 = UP, this contains the UPC (12 digits)
When PO110 = EO, this value is the 8 digit EAN
When PO110 = EN, this value is the 13 digit EAN
When PO110= IB, this value is the ISBN
When PO110 = UK, this value is the 14 digit barcode
Line Item Acknowledgment
To acknowledge the ordered quantities and specify the ready date for a specific line item
Note 1: Used byTarget.com to clarify rejection.
Note 2: Only one ACK segment per item (PO1 segment) is accepted by Target.com.
Note 3: If ACK01=IA do not send a value in the ACK29.
Note 4: If ACK01=IR, a value must be sent in the ACK29.
Sample ACK Segments
ACKIA
ACKIR****************************OUTOFSTOCK
Code specifying the action taken by the seller on a line item requested by the buyer
- IA
- Item Accepted
When IA is used do not send a value in the ACK29.
- IR
- Item Rejected
When IR is used, a value must be sent in the ACK29
Code indicating a code from a specific industry code list
- ACK29 Industry Reason Code may be used to identify the item status. In addition, it may be used in conjunction with ACK01 to further clarify the status.
Used by Target.com to clarify the rejection.
When ACK01 = IA, do not send a value in the ACK29.
When ACK01 = IR, a value must be sent in the ACK29.
ONLY the values listed below are allowed.
It is critical to send the value as it appears below - spelling and in upper case.
If the value is not sent as listed, your 855 may be rejected. The description is here for informational purposes only. Do NOT send the description value.
- 48STATESONLY
- Shipment to contiguous 48 states only
- BADADDRESS
- Invalid Address
- DISCONTINUED
- Item is discontinued
- NOSHIPAPOFPOPO
- No shipment to APO, FPO or PO Box
- OUTOFSTOCK
- Item Out of Stock
- PRICE
- Invalid Price
- SKU
- Invalid SKU
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
CTT*1
Total number of line items in the transaction set
The number of PO1 segments in this transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 855
GS*PR*SENDERGS*RECEIVERGS*20231006*023306*000000001*X*004010
ST*855*0001
BAK*00*AC*1234567890*20100215
REF*VR*12345
PO1*1*1****SK*130134~
ACK*IA
PO1*2*1****SK*130135~
ACK*IR****************************OUTOFSTOCK
CTT*2
SE*9*0001
GE*1*000000001
IEA*1*000000001
Sample 855 (2)
GS*PR*1112001111*AABBCC*20230801*1752*1111*X*004010~
ST*855*1111~
BAK*00*AC*123123123*20230801~
REF*VR*543543~
PO1*1*1****IN*111111*SK*AAA-BBB-CCC-D*UP*4534534534543~
ACK*IA~
CTT*1~
SE*7*1111~
GE*1*1111~
IEA*1*100000111~
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