X12 945 Warehouse Shipping Advice

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• SW: Warehouse Shipping Advice (945)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 945: Warehouse Shipping Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > W06

W06 Warehouse Shipment Identification

Required · Max use 1

To provide identifying numbers, dates, and other basic data for this transaction set

W06-01 · 514 · Reporting Code · Required · Identifier (ID)

Code specifying the basis used when reporting shipment information

• J: Original Transaction

W06-02 · 285 · Depositor Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for warehouse shipping order assigned by the depositor

Usage notes

Your Order/Packslip#

W06-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• W0603 is the actual date on which shipment was made.

W06-04 · 145 · Shipment Identification Number · Optional · String (AN) · Min 1 Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

BOL# or Tracking#

The Bill of Lading number will be placed in this field if the order was part of a TL/LTL shipment. Taylored uses the Vics standard Bill of Lading numbering system which is made up of a 17 digit number that includes a check digit. If the order was shipped via a small package carrier such as UPS, the tracking number will be placed in this field.

W06-06 · 324 · Purchase Order Number · Optional · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

This is the purchase order number transmitted for the order in the 940 W05/03 element.

0100 Loop Carrier Required Max >1

Variants (all may be used)

0100 Loop Ship To0100 Loop Sold To

0400 Heading > 0100 Loop Carrier > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• CA: Carrier

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Customer Code for “SD”

The value in the N1/04 will represent the same value sent in the 940 N1/04 for the equivalent qualifying code in N1/01. Refer to the “940” N1/04 element description for further detail.

0500 Heading > 0100 Loop Carrier > N2

N2 Additional Name Information

Optional · Max use 1

To specify additional names

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

0600 Heading > 0100 Loop Carrier > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

0700 Heading > 0100 Loop Carrier > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

0100 Loop Ship To Required Max >1

Variants (all may be used)

0100 Loop Carrier0100 Loop Sold To

0400 Heading > 0100 Loop Ship To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Store/DC #

The value in the N1/04 will represent the same value sent in the 940 N1/04 for the equivalent qualifying code in N1/01. Refer to the “940” N1/04 element description for further detail.

0500 Heading > 0100 Loop Ship To > N2

N2 Additional Name Information

Optional · Max use 1

To specify additional names

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

0600 Heading > 0100 Loop Ship To > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

0700 Heading > 0100 Loop Ship To > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

0100 Loop Sold To Optional Max >1

Variants (all may be used)

0100 Loop Carrier0100 Loop Ship To

0400 Heading > 0100 Loop Sold To > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SD: Sold To and Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Customer Code for “SD”

The value in the N1/04 will represent the same value sent in the 940 N1/04 for the equivalent qualifying code in N1/01. Refer to the “940” N1/04 element description for further detail.

0500 Heading > 0100 Loop Sold To > N2

N2 Additional Name Information

Optional · Max use 1

To specify additional names

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

0600 Heading > 0100 Loop Sold To > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

0700 Heading > 0100 Loop Sold To > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

0900 Heading > N9

N9 Reference Identification

Required · Max use 3

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• BM: Bill of Lading Number
  Bill of Lading number (Vics). If the order was shipped using a small parcel carrier such as UPS, the tracking number for the first carton is placed in this field.

• FC: Filer Code Issued by Customs
  The cost to ship goods (NNNN.NN). This data element will only apply when a small parcel carrier is used or when Taylored Services handles the freight for TL/LTL shipments. If an order is shipped on a carrier where another customer account is used, this field will contain “0.00”.

• MB: Master Bill of Lading
  If there is no Master Bill of Lading, the straight Bill of Lading will be placed in this field. If the order was shipped using a small parcel carrier such as UPS the tracking number for the first carton on the order is placed in this field.

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1100 Heading > G62

G62 Date/Time Requested Ship Date

Optional · Max use 5

To specify pertinent dates and times

G62-01 · 432 · Date Qualifier · Required · Identifier (ID)

Code specifying type of date

• 10: Requested Ship Date/Pick-up Date

G62-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

1300 Heading > W27

W27 Carrier Detail

Required · Max use 1

To specify details of the transportation equipment and carrier routing details

W27-01 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• M: Motor (Common Carrier)
• U: Private Parcel Service

W27-02 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• W2702 is required when W2701 equals "B", "E", "H", "I", "K", "L", "M", "P" or "T".

Usage notes

SCAC Codes (see PDF)
UPS2DA
UPS2DM
UPS3DS
UPSEX
UPSES
UPSND
UPSXDM
UPSEP
UPSSV
UPSGND
UPSFTX
UPSFTS
UPS1DA
UPS1DM
UPS1DP
UPSST
FDX01
FDX03
FDX05
FDX06
FDX07
FDX20
FDX70
FDX80
FDX83
FDX90
FDX92

W27-03 · 387 · Routing · Required · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

W27-04 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• BP: Paid by Buyer
• CC: Collect
• PP: Prepaid (by Seller)
• TP: Third Party Pay

Detail

0300 Loop Required Max >1

0050 Detail > 0300 Loop > LX

LX Assigned Number

Required · Max use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

0100 Detail > 0300 Loop > MAN

MAN Marks and Numbers

Optional · Max use >1

To indicate identifying marks and numbers for shipping containers

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

• MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
• When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

• GM: SSCC-18 and Application Identifier

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 48

Marks and numbers used to identify a shipment or parts of a shipment

• When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

Usage notes

This data element is the 20 digit carton code found on the label that was affixed to the carton. This 20 digit code includes your 7 digit MH10 code and a modulus 10 check digit.

0310 Loop Required Max >1

Usage notes

The warehouse item detail segment represents the total quantity in units of a single product code within the carton referenced by the preceding MAN segment. There will be one W12 segment for each individual product code within a carton. Taylored Services uses the 21st and 22nd elements of this transaction to echo back size information that does not conform to the ANSI standard. This is an optional field that is currently used by some of Taylored Services’ garment customers.

If the same product is packed in multiple cartons the total quantity of product shipped will not be represented in a single W12 segment but as a sum of multiple W12 segments containing the same product code.

0200 Detail > 0300 Loop > 0310 Loop > W12

W12 Warehouse Item Detail

Required · Max use 1

To designate those line items that were shipped

If either Weight (W12-10), Weight Qualifier (W12-11) or Weight Unit Code (W12-12) are present, then the others are required

W12-01 · 368 · Shipment/Order Status Code · Required · Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

• Whenever W1201 contains "IS", W1216, W1217, and W1218 refer to the original item ordered.

• SH: Shipped (Date)

W12-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

W12-03 · 382 · Number of Units Shipped · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

W12-04 · 383 · Quantity Difference · Required · Decimal number (R) · Min 1 Max 9

Numeric value of variance between ordered and shipped quantities

Usage notes

Product A is on an order requiring 100 units.
Taylored only has 90 units on hand and shorts the order by 10 units. The product is packed in two cartons; there are two W12 segments in the returned 945. Assuming 45 units were packed in each box, the first W12 segment would read:
W12SH1004510...
The second W12 segment would read:
W12SH1004510...

W12-05 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

W12-06 · 438 · U.P.C. Case Code · Required · String (AN) · Min 12 Max 12

Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

Usage notes

This is the UPC code of the product that was shipped. This is the same value that was transmitted in the W01/03 in the 940 order.

W12-07 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

This code tells the EDI translator that the value in the next element is your customer’s product code. Often this product code is required to be printed on shipping labels to meet shipping compliance standards. Examples of customer product codes would be Wal-Mart’s WMIT ID, Target’s DPCI number and Kmart’s MOPS number.

• CB: Buyer's Catalog Number

W12-08 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Same as W01/05 from 940

W12-09 · 451 · Warehouse Lot Number · Optional · String (AN) · Min 1 Max 12

Reference number assigned by the warehouse

W12-10 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

W12-11 · 187 · Weight Qualifier · Optional · Identifier (ID)

Code defining the type of weight

• G: Gross Weight

W12-12 · 188 · Weight Unit Code · Optional · Identifier (ID)

Code specifying the weight unit

• L: Pounds

W12-17 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

This code qualifies the next element as containing your product code (Taylored Services’ vendor product code).

• VN: Vendor's (Seller's) Item Number

W12-18 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Same as W01/07 from 940

W12-21 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

This qualifier is used only if this information is transmitted to Taylored Services in the W01/17 element of the 940.

• SZ: Size
  Non standard code

W12-22 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

This data element is used only if this information is transmitted to Taylored in the W01/18 element in the 940. This element will match the inbound data transmitted on the 940.

0400 Detail > 0300 Loop > 0310 Loop > N9

N9 Reference Identification

Required · Max use 200

To transmit identifying information as specified by the Reference Identification Qualifier

Variants (all may be used)

N9Reference Identification Mutually Defined

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CTN: Carton Code
  If the MAN segment is not used this segment immediately follows the W12 segment and contains the 20 digit carton code.

• LI: Line Item Identifier (Seller's)
• SI: Shipper's Identifying Number for Shipment (SID)

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

0400 Detail > 0300 Loop > 0310 Loop > N9

N9 Reference Identification Mutually Defined

Optional · Max use 200

To transmit identifying information as specified by the Reference Identification Qualifier

Variants (all may be used)

N9Reference Identification

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

N9-02 · 127 · Reference Identification · Required · String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• COLOR: Data defining color code or description
• COST: Data defining retail price
• CUB: Data defining cube
• HE: Data defining carton height
• LN: Data defining carton length
• SIZE: Data defining size code
• STYLE: Data defining product style code or description
• WD: Data defining carton width

N9-03 · 369 · Free-form Description · Optional · String (AN) · Min 1 Max 45

Free-form descriptive text

0570 Detail > 0300 Loop > 0310 Loop > MEA

MEA Measurements

Optional · Max use 5

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

MEA-01 · 737 · Measurement Reference ID Code · Optional · Identifier (ID)

Code identifying the broad category to which a measurement applies

• CT: Counts

MEA-02 · 738 · Measurement Qualifier · Optional · Identifier (ID)

Code identifying a specific product or process characteristic to which a measurement applies

• NM: Number Pkgs. per Master Pack

MEA-03 · 739 · Measurement Value · Optional · Decimal number (R) · Min 1 Max 15

The value of the measurement

Usage notes

Pack size quantity

Summary

0100 Summary > W03

W03 Total Shipment Information

Required · Max use 1

To provide totals relating to the shipment

W03-01 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

W03-02 · 81 · Weight · Required · Decimal number (R) · Min 1 Max 10

Numeric value of weight

0200 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample file

ISA*00*          *00*          *ZZ*TAYLORED       *ZZ*COMPANY        *041227*1324*U*00401*000000103*0*P*>~
GS*SW*TAYLORED*COMPANY*20041227*1324*000000103*X*004030~
ST*945*0001~
W06*J*XXX*20230426*XXXX**XXX~
N1*ST*XXX*92*XXXX~
N2*XXXXXX~
N3*X*XX~
N4*XXXXX*XX*XXXXXX*XX~
N1*SD*XXXXXX*92*XXXXXXX~
N2*XXXXX~
N3*XXXX*XX~
N4*XXXXXX*XX*XXX*XXX~
N1*CA*XXXXX*92*XXXXXXX~
N2*XXXXX~
N3*XXX*XXXX~
N4*XX*XX*XXXXXX*XXX~
N9*BM*XXXXXX~
G62*10*20230426~
W27*M*XX*XXXXX*CC~
LX*000000~
MAN*GM*XXXXXX~
W12*SH*00000000000000*000000*00000000*EA*XXXXXXXXXXXX*CB*XXXX*XXXX*0000000000*G*L*****VN*XX***SZ*XX~
N9*LI*XX*XXXXX~
N9*ZZ*LN*XXXX~
MEA*CT*NM*000~
W03*000000000*0000000000~
SE*25*0001~
GE*1*000000103~
IEA*1*000000103~