945 Warehouse Shipping Advice

Functional Group SW

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

What is an EDI 945?

An EDI 945 Warehouse Shipping Advice communicates fulfillment confirmation from a warehouse to a seller. It contains information about order identification (W05 segment), carrier details (W27 segment) and tracking details (MAN segment).

How is an EDI 945 used?

For example, Seller A leverages a third-party logistics warehouse to fulfill their customer orders. After a customer buys their product, Seller A sends Warehouse B an EDI 940 Warehouse Shipping Order to fulfill the order. After the order has been fulfilled, the Warehouse B will respond to Seller A with an EDI 945 Warehouse Shipping Advice to confirm the fulfillment.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Warehouse Shipment IdentificationMandatory
Max 1
To provide identifying numbers, dates, and other basic data for this transaction set
0100 Loop
Repeat 10
0400
NameMandatory
Max 1
To identify a party by type of organization, name, and code
0600
Address InformationOptional
Max 2
To specify the location of the named party
0700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0800
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed
0900
Reference IdentificationOptional
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
1000
ContactOptional
Max 3
To identify a person or office to whom communications should be directed
1100
Date/TimeOptional
Max 5
To specify pertinent dates and times
1200
Note/Special InstructionOptional
Max 20
To transmit information in a free-form format, if necessary, for comment or special instruction
1300
Carrier DetailOptional
Max 1
To specify details of the transportation equipment and carrier routing details
1350
Special Handling InformationOptional
Max 1
To provide special handling information that may be necessary for safe handling of shipment
1400
Consolidation InformationOptional
Max 1
To transmit freight consolidation information
1500
Warehouse Additional Carrier InformationOptional
Max 10
To transmit shipping information and requirements
1550
Allowance or ChargeOptional
Max 5
To specify allowances, charges, or services
0200 Loop
Repeat 10
1600
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1700
Industry CodeMandatory
Max 100
Code to transmit standard industry codes

Detail

Position
Segment
Name
Max use
0300 Loop
Repeat >1
0050
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
0100
Marks and NumbersOptional
Max >1
To indicate identifying marks and numbers for shipping containers
0150
Pallet InformationOptional
Max 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
0170
Reference IdentificationOptional
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
0310 Loop
Repeat >1
0200
Warehouse Item DetailMandatory
Max 1
To designate those line items that were shipped
0300
Line Item Detail - DescriptionOptional
Max 5
To describe an item in free-form format
0400
Reference IdentificationOptional
Max 200
To transmit identifying information as specified by the Reference Identification Qualifier
0500
Date/TimeOptional
Max 10
To specify pertinent dates and times
0550
QuantityOptional
Max 10
To specify quantity information
0570
MeasurementsOptional
Max 5
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0600
Monetary AmountOptional
Max 1
To indicate the total monetary amount
0700
Port or TerminalOptional
Max 5
Contractual or operational port or point relevant to the movement of the cargo
0750
Carrier DetailOptional
Max 1
To specify details of the transportation equipment and carrier routing details
0800
NameOptional
Max 5
To identify a party by type of organization, name, and code
0850
Allowance or ChargeOptional
Max 5
To specify allowances, charges, or services
0311 Loop
Repeat 10
0900
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1000
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
1050
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
0312 Loop
Repeat >1
1100
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
The LX loop conveys serial number data.
1200
Reference IdentificationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
1300
Date/TimeOptional
Max 10
To specify pertinent dates and times
1400
NameOptional
Max 1
To identify a party by type of organization, name, and code
0313 Loop
Repeat 10
1500
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
1600
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
1650
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
0314 Loop
Repeat >1
1700
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
1800
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Summary

Position
Segment
Name
Max use
0100
Total Shipment InformationOptional
Max 1
To provide totals relating to the shipment
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.