X12 947 Warehouse Inventory Adjustment Advice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Inventory Adjustment Advice Transaction Set (947) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to inform a warehouse/depositor of a quantity or status change to inventory records. This transaction set provides detail information concerning the internal adjustments which occur between a warehouse and a depositor.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Code specifying the version number of the interchange control segments · 00501 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Interchange Acknowledgment Requested 1 Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · AW Warehouse Inventory Adjustment Advice (947)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 005010 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST

0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 947 Warehouse Inventory Adjustment Advice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

W15

0200

Warehouse Adjustment Identification

RequiredMax use 1

To provide identifying numbers and dates and other basic data for this transaction set

Example

At least one of Adjustment Number (W15-02) or Adjustment Number (W15-03) is required

W15-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

W15-02 · 31 · Adjustment Number · Optional Min 1 Max 22 · Identification assigned to an inventory level or status adjustment W1502 is the identification assigned to an inventory level or status adjustment by the warehouse.

W15-03 · 31 · Adjustment Number · Optional Min 1 Max 22 · Identification assigned to an inventory level or status adjustment W1503 is the identification assigned to an inventory level or status adjustment by the depositor.

0100 Loop

RequiredMax >1

N1

0400

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · WH Warehouse

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 54 Warehouse

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

G62

1100

Date/Time

OptionalMax use 5

To specify pertinent dates and times

Example

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required

If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required

G62-01 · 432 · Date Qualifier · Optional · Code specifying type of date · AB Warehouse Inventory Stock

G62-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

G62-03 · 176 · Time Qualifier · Optional · Code specifying the reported time · W Effective Time

G62-04 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Detail

0300 Loop

RequiredMax >1

W19

0200

Warehouse Adjustment Item Detail

RequiredMax use 1

To designate those items that were adjusted

Example

At least one of U.P.C. Case Code (W19-04) or Product/Service ID Qualifier (W19-05) is required

If either Product/Service ID Qualifier (W19-05) or Product/Service ID (W19-06) is present, then the other is required

If either Product/Service ID Qualifier (W19-07) or Product/Service ID (W19-08) is present, then the other is required

W19-01 · 181 · Quantity or Status Adjustment Reason Code · Required · Code indicating reason for change in level or status of inventory · 06 Book Adjustment Decrease 56 Book Adjustment Increase AC Condition Change An adjustment to inventory is required due to a change in the condition classification of the material.

W19-02 · 477 · Credit/Debit Quantity · Required Min 1 Max 10 · Number of supplier units credited or debited

W19-03 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

W19-04 · 438 · U.P.C. Case Code · Optional Min 12 Max 12 · Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

W19-05 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

W19-06 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

W19-07 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

W19-08 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

N9

0400

Extended Reference Information

OptionalMax use 10

To transmit identifying information as specified by the Reference Identification Qualifier

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01 · 128 · Reference Identification Qualifier · Required Min 2 Max 3 · Code qualifying the Reference Identification

N9-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N9-03 · 369 · Free-form Description · Optional Min 1 Max 45 · Free-form descriptive text

G62

0800

Date/Time

OptionalMax use 10

To specify pertinent dates and times

Example

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01 · 432 · Date Qualifier · Optional · Code specifying type of date · 36 Expiration Date

G62-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

0330 Loop

OptionalMax >1

LX

1500

Transaction Set Line Number

RequiredMax use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required Min 1 Max 6 · Number assigned for differentiation within a transaction set

N9

1600

Extended Reference Information

OptionalMax use >1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · SE Serial Number

N9-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

SE

2100

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

One sided Adjustment – One Transaction (cycle count)

W15*20170719*7453395*7453395
N1*WH*001*54*1001
G62*AB*20170719*W*020741
W19*56*1*EA**VN*113301
N9*LT*MYLOT1
N9*TD*ZZ
N9*ACC*GD
G62*36*20190909

Sample

W15*20170824*1*1
N1*WH*001*54*1001
G62*AB*20170824*W*110851
W19*AC*600*UN**VN*WS2TESTSKUPS0021*UP*627061817004
N9*LT*PS2BT2*PS2BT2
N9*L2*CUS1*CUS1
N9*4B*CN*CN
N9*TD*DM
N9*ACC*BL*BL
G62*36*20160822

Two-Sided Adjustment — One transaction (Release from QU hold)

W15*20170824*1*1
N1*WH*001*54*1001
G62*AB*20170824*W*100806
W19*AC*10*UN**VN*WS2TESTSKUPS003*UP*627061817004
N9*LT*BT10193*BT10193
N9*L2*HOLD*HOLD
N9*TD*03 
N9*ACC*BL*GD
G62*36*20141213

Two-Sided Adjustment — One transaction (to correct lot number data entry)

W15*20170822*1*1
N1*WH*001*54*1001
G62*AB*20170822*W*020811
W19*AC*300*UN**VN*WS2TESTSKUPS003*UP*627061817004
N9*LT*PS3BT3*PS5BT5
N9*L2*CUS1*CUS1
N9*TD*FI
N9*ACC*GD*GD
G62*36*20141210