Verizon
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Purchase Order Change Request - Buyer Initiated
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  • EDI Inspector
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X12 860 Purchase Order Change Request - Buyer Initiated

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BCH
0200
Beginning Segment for Purchase Order Change
Max use 1
Required
CUR
0400
Currency
Max use 1
Optional
REF
0500
Reference Identification
Max use 1
Optional
PER
0600
Administrative Communications Contact
Max use 3
Optional
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
CSH
1100
Sales Requirements
Max use 5
Optional
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 5
Optional
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
Bill-to-Party
detail
POC Loop
POC
0100
Line Item Change
Max use 1
Required
REF
1000
Reference Identification
Max use 1
Optional
PER
1100
Administrative Communications Contact
Max use 3
Optional
DTM
2000
Date/Time Reference
Max use 10
Optional
N9 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PC
Purchase Order Change Request - Buyer Initiated (860)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
860
Purchase Order Change Request - Buyer Initiated
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BCH
0200
Heading > BCH

Beginning Segment for Purchase Order Change

RequiredMax use 1

To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates

Example
BCH-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

Usage notes

If the order has multiple PO Lines and only one Line is cancelled then it is a Change code. If all the PO Lines are cancelled on the order then it is a Cancellation code.

01
Cancellation
04
Change
BCH-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

BK
Blanket Order (Quantity Firm)
CN
Consigned Order
SA
Stand-alone Order
BCH-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BCH-04
328
Release Number
Optional
String (AN)
Min 1Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Usage notes

PO Revision Number

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BCH06 is the date assigned by the purchaser to purchase order.
Usage notes

Date assigned by the purchaser to the purchase order.

BCH-13
786
Security Level Code
Optional
Identifier (ID)

Code indicating the level of confidentiality assigned by the sender to the information following

92
Government Confidential
CUR
0400
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

USD
US Dollar
REF
0500
Heading > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

AB
Acceptable Source Purchaser ID
L1
Letters or Notes
VR
Vendor ID Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

TRV - TEO revision number
ORT - TEO order type
EST - Engineering service type

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

OC
Order Contact
ZZ
Mutually Defined
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

OC = Verizon Buyer/Purchasing Group
ZZ = Verizon Planner

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Example
If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
CC
Collect
PC
Prepaid but Charged to Customer
PO
Prepaid Only
TP
Third Party Pay
FOB-02
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-04
334
Transportation Terms Qualifier Code
Optional
Identifier (ID)

Code identifying the source of the transportation terms

02
Trade Terms Code
FOB-05
335
Transportation Terms Code
Optional
Identifier (ID)

Code identifying the trade terms which apply to the shipment transportation responsibility

FOB
Free on Board
CSH
1100
Heading > CSH

Sales Requirements

OptionalMax use 5

To specify general conditions or requirements of the sale

Example
CSH-02
306
Action Code
Required
Identifier (ID)

Code indicating type of action

1
Add
2
Change (Update)
CSH-03
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • CSH03 is the maximum monetary amount value which the order must not exceed.
Usage notes

PO total amount

ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 5

To specify terms of sale

Example
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

Discount %

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

Usage notes

Discount Due Days

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

Usage notes

Net Due Days

TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example
TD5-12
284
Service Level Code
Required
Identifier (ID)

Code indicating the level of transportation service or the billing service offered by the transportation carrier

CB
Consignee Billing Service
G2
Standard Service
ZZ
Mutually Defined

Call Routing Center at 800-483-0015

N1 Bill-to-Party
OptionalMax 1
Variants (all may be used)
Party to Receive Freight BillShip To
N1
3000
Heading > Bill-to-Party > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

In care of Verizon Communications

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

1274

N2
3100
Heading > Bill-to-Party > N2

Additional Name Information

OptionalMax use 2

To specify additional names

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
3200
Heading > Bill-to-Party > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

PO Box 90251

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
3300
Heading > Bill-to-Party > N4

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Bill-to-Party end
N1 Party to Receive Freight Bill
OptionalMax 1
Variants (all may be used)
Bill-to-PartyShip To
N1
3000
Heading > Party to Receive Freight Bill > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

PF
Party to Receive Freight Bill
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

VERIZON C/O IRONDATA

N3
3200
Heading > Party to Receive Freight Bill > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

3400 PLAYERS CLUB PKWY, SUITE 300

N4
3300
Heading > Party to Receive Freight Bill > N4

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

MEMPHIS

N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

TN

N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

38125

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Party to Receive Freight Bill end
N1 Ship To
OptionalMax 1
N1
3000
Heading > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

NJ-NJP8-SOUTH PLAINFIELD HADLE.B6A6

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Plant/Storage Location Code = USMA1000

N2
3100
Heading > Ship To > N2

Additional Name Information

OptionalMax use 2

To specify additional names

Example
Required
String (AN)
Min 1Max 60

Free-form name

N3
3200
Heading > Ship To > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

First Line of Address

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

Second Line of Address

N4
3300
Heading > Ship To > N4

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Ship To end
Heading end

Detail

POC Loop
OptionalMax >1
POC
0100
Detail > POC Loop > POC

Line Item Change

RequiredMax use 1

To specify changes to a line item

Example
If Basis of Unit Price Code (POC-07) is present, then Unit Price (POC-06) is required
If either Product/Service ID Qualifier (POC-08) or Product/Service ID (POC-09) is present, then the other is required
If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required
If either Product/Service ID Qualifier (POC-12) or Product/Service ID (POC-13) is present, then the other is required
If either Product/Service ID Qualifier (POC-14) or Product/Service ID (POC-15) is present, then the other is required
If either Product/Service ID Qualifier (POC-16) or Product/Service ID (POC-17) is present, then the other is required
POC-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • POC01 is the purchase order line item identification.
Usage notes

Purchase Order Line Number

POC-02
670
Change or Response Type Code
Required
Identifier (ID)

Code specifying the type of change to the line item

AI
Add Additional Item(s)
CA
Changes To Line Items
DI
Delete Item(s)
POC-03
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15

Quantity ordered

POC-04
671
Quantity Left to Receive
Optional
Decimal number (R)
Min 1Max 9

Quantity left to receive as qualified by the unit of measure

POC-05
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

POC-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

POC-07
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

HP
Price per Hundred
PE
Price per Each
PN
Price per Ten
TP
Price per Thousand
POC-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP
Buyer's Part Number
POC-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

POC-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VN
Vendor's (Seller's) Item Number
POC-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

POC-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
POC-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

POC-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

CI
Common Language Equipment Identifier (CLEI)
POC-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

POC-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

RA
Return Code
POC-17
234
Product/Service ID
Optional
String (AN)

Identifying number for a product or service

RETURNS ITEM
PID Loop
OptionalMax 1000
PID
0500
Detail > POC Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop end
REF
1000
Detail > POC Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

C1
Customer material specification number
L1
Letters or Notes
WO
Work Order Number
X9
Internal Control Number
YN
Receiver ID Qualifier
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

CLL - CLLI Code
TLN - TEO line (VZ Print #)
PRJ - VZ Project ID
FPQ_NUM - Firm Price Quote number
VCN - Vendor Contract Number

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

L1 = Long Item Text (Catalog Orders)

PER
1100
Detail > POC Loop > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

RE
Receiving Contact
RQ
Requestor
SM
Submitting Contact
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

DTM
2000
Detail > POC Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

010
Requested Ship
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

SCH Loop
OptionalMax 200
SCH
2950
Detail > POC Loop > SCH Loop > SCH

Line Item Schedule

RequiredMax use 1

To specify the data for scheduling a specific line-item

Example
SCH-01
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SCH-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SCH-05
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

  • SCH05 specifies the interpretation to be used for SCH06 and SCH07.
002
Delivery Requested
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

SCH Loop end
N9 Loop
RequiredMax >1
N9
3200
Detail > POC Loop > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

Value is Hardcoded to E9

E9
Attachment Code
N9-03
369
Free-form Description
Required
String (AN)

Free-form descriptive text

Usage notes

Value is Hardcoded to ‘PO Line Comments’

PO Line Comments
MTX
3260
Detail > POC Loop > N9 Loop > MTX

Text

RequiredMax use 1

To specify textual data

Example
MTX-01
363
Note Reference Code
Required
Identifier (ID)
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

Usage notes

Numeric value of quantity

MTX-02
1551
Message Text
Required
String (AN)
Min 1Max 4096

To transmit large volumes of message text

Usage notes

Material group data for product/item being used

N9 Loop end
POC Loop end
Detail end

Summary

CTT Loop
OptionalMax 1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of POC segments.
    If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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