860 Purchase Order Change Request - Buyer Initiated

Functional Group PC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

What is an EDI 860?

An EDI 860 Purchase Order Change Request - Buyer Initiated communicates a change from the buyer to the original EDI 850 Purchase Order. It contains information about changes in quantity to an item (POC Segment), changes in shipping/delivery dates (DTM Segment), or changes in delivery location (N1 Loop).

How is an EDI 860 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Purchase Order ChangeMandatory
Max 1
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
0400
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500
Reference IdentificationOptional
Max >1
To specify identifying information
0600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0700
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
0800
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
0900
Pricing InformationOptional
Max >1
To specify pricing information
0950
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
1100
Sales RequirementsOptional
Max 5
To specify general conditions or requirements of the sale
SAC Loop
Repeat 25
1200
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1250
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1400
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
1450
Installment InformationOptional
Max 1
To specify installment billing arrangement
1500
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
1800
Item IdentificationOptional
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
1850
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
1900
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
2000
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
2200
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
2300
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2670
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
2700
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
2740
Maintenance TypeOptional
Max >1
To identify the specific type of item maintenance
2750
Tax InformationOptional
Max >1
To specify tax information
2760
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
LDT Loop
Repeat >1
2762
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
2764
QuantityOptional
Max >1
To specify quantity information
2766
TextOptional
Max >1
To specify textual data
2768
Reference IdentificationOptional
Max >1
To specify identifying information
AMT Loop
Repeat >1
2770
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
2790
Reference IdentificationOptional
Max >1
To specify identifying information
2800
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
2810
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
FA1 Loop
Repeat >1
2820
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2830
Accounting DataMandatory
Max >1
To specify the detailed accounting data
N9 Loop
Repeat 1000
2850
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
2870
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
2900
TextOptional
Max >1
To specify textual data
2950
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
2980
Electronic Format IdentificationOptional
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat 200
3000
NameMandatory
Max 1
To identify a party by type of organization, name, and code
3150
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
3200
Address InformationOptional
Max 2
To specify the location of the named party
3300
Geographic LocationOptional
Max >1
To specify the geographic place of the named party
3350
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
3400
Reference IdentificationOptional
Max 12
To specify identifying information
3500
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
3550
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
3600
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
3700
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3800
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
3900
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
4000
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4100
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
LM Loop
Repeat >1
4200
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
4300
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
SPI Loop
Repeat >1
4400
Specification IdentifierMandatory
Max 1
To provide a description of the included specification or technical data items
4500
Reference IdentificationOptional
Max 5
To specify identifying information
4600
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
4700
TextOptional
Max >1
To specify textual data
N1 Loop
Repeat 20
4800
NameMandatory
Max 1
To identify a party by type of organization, name, and code
5000
Address InformationOptional
Max 2
To specify the location of the named party
5100
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
5200
Reference IdentificationOptional
Max 20
To specify identifying information
5300
ContactOptional
Max 1
To identify a person or office to whom communications should be directed
5400
TextOptional
Max >1
To specify textual data
CB1 Loop
Repeat >1
5500
Contract and Cost Accounting Standards DataMandatory
Max 1
To specify contract and cost accounting standards data
5600
Reference IdentificationOptional
Max 20
To specify identifying information
5700
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
5800
Lead TimeOptional
Max 1
To specify lead time for availability of products and services
5900
TextOptional
Max >1
To specify textual data
ADV Loop
Repeat >1
6000
Advertising Demographic InformationMandatory
Max 1
To convey advertising demographic information
6100
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
6200
TextOptional
Max >1
To specify textual data

Detail

Position
Segment
Name
Max use
POC Loop
Repeat >1
0100
Line Item ChangeMandatory
Max 1
To specify changes to a line item
0150
Item IdentificationOptional
Max >1
To specify basic item identification data
0180
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
0200
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0250
Contract InformationOptional
Max 1
To specify basic data about the contract or contract line item
0300
Additional Item DetailOptional
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
0400
Pricing InformationOptional
Max >1
To specify pricing information
0410
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
0490
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
0500
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
0600
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0700
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
0800
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
0900
Item Physical DetailsOptional
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
1000
Reference IdentificationOptional
Max >1
To specify identifying information
1100
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat 25
1300
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1350
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1400
Conditions of SaleOptional
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
1420
Sales RequirementsOptional
Max >1
To specify general conditions or requirements of the sale
1600
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
1650
Installment InformationOptional
Max 1
To specify installment billing arrangement
1700
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
1800
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
1900
Destination QuantityOptional
Max 500
To specify destination and quantity detail
2000
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
2300
Carrier Details (Quantity and Weight)Optional
Max 1
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2700
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
2760
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
2850
CommodityOptional
Max 2
To identify a commodity or a group of commodities or a tariff page commodity
2860
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
2900
Tax InformationOptional
Max >1
To specify tax information
2910
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
2920
TextOptional
Max >1
To specify textual data
QTY Loop
Repeat >1
2930
QuantityMandatory
Max 1
To specify quantity information
2940
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
SCH Loop
Repeat 200
2950
Line Item ScheduleMandatory
Max 1
To specify the data for scheduling a specific line-item
3000
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3050
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
3100
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
3150
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
3160
Reference IdentificationOptional
Max >1
To specify identifying information
N9 Loop
Repeat 1000
3200
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
3250
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
3260
TextOptional
Max >1
To specify textual data
3270
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
3290
Electronic Format IdentificationOptional
Max >1
To provide basic information about the electronic format of the interchange data
3310
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
LDT Loop
Repeat >1
3320
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
3330
QuantityOptional
Max >1
To specify quantity information
3340
TextOptional
Max >1
To specify textual data
3350
Reference IdentificationOptional
Max 3
To specify identifying information
LM Loop
Repeat >1
3360
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
3370
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
3380
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
N1 Loop
Repeat 200
3400
NameMandatory
Max 1
To identify a party by type of organization, name, and code
3550
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
3600
Address InformationOptional
Max 2
To specify the location of the named party
3700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3730
QuantityOptional
Max >1
To specify quantity information
3750
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
3800
Reference IdentificationOptional
Max 12
To specify identifying information
3900
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
3950
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
3960
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
4000
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
4050
Line Item ScheduleOptional
Max 200
To specify the data for scheduling a specific line-item
4100
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
4200
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
4300
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
4400
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4500
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
LDT Loop
Repeat >1
4510
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
4520
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
4530
QuantityOptional
Max 5
To specify quantity information
4540
TextOptional
Max >1
To specify textual data
4550
Reference IdentificationOptional
Max 3
To specify identifying information
SLN Loop
Repeat 1000
4600
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
4650
TextOptional
Max >1
To specify textual data
4700
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
4800
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
4900
Additional Item DetailOptional
Max 104
To specify additional item-related data involving variations in normal price/quantity structure
4950
CommodityOptional
Max 2
To identify a commodity or a group of commodities or a tariff page commodity
SAC Loop
Repeat 10
5000
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
5050
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
5100
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
5120
Pricing InformationOptional
Max 25
To specify pricing information
5130
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
5140
Item Physical DetailsOptional
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
5170
Tax ReferenceOptional
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
5180
Advertising Demographic InformationOptional
Max >1
To convey advertising demographic information
QTY Loop
Repeat >1
5190
QuantityMandatory
Max 1
To specify quantity information
5210
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
N9 Loop
Repeat >1
5230
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
5240
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
5250
TextOptional
Max >1
To specify textual data
N1 Loop
Repeat 10
5360
NameMandatory
Max 1
To identify a party by type of organization, name, and code
5390
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
5400
Address InformationOptional
Max 2
To specify the location of the named party
5500
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
5600
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
5700
Reference IdentificationOptional
Max 12
To specify identifying information
5800
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
5850
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
AMT Loop
Repeat >1
5900
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
6000
Reference IdentificationOptional
Max 1
To specify identifying information
6020
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
LM Loop
Repeat >1
6100
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
6200
Industry CodeMandatory
Max >1
Code to transmit standard industry codes

Summary

Position
Segment
Name
Max use
CTT Loop
Repeat 1
0100
Transaction TotalsMandatory
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
0200
Monetary AmountOptional
Max 5
To indicate the total monetary amount
0300
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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