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Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
CUR
0400
Currency
Max use 1
Optional
REF
0500
Reference Identification
Max use 1
Required
PER
0600
Administrative Communications Contact
Max use 3
Optional
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
CSH
1100
Sales Requirements
Max use 5
Optional
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 1
Optional
N1 Loop
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required

Code specifying the version number of the interchange control segments

00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
0200

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example
BEG-01
353
Transaction Set Purpose Code
Required

Code identifying purpose of transaction set

00
Original
BEG-02
92
Purchase Order Type Code
Required

Code specifying the type of Purchase Order

BK
Blanket Order (Quantity Firm)
CN
Consigned Order
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BEG05 is the date assigned by the purchaser to purchase order.
BEG-11
786
Security Level Code
Optional

Code indicating the level of confidentiality assigned by the sender to the information following

92
Government Confidential
CUR
0400

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required

Code (Standard ISO) for country in whose currency the charges are specified

USD
US Dollar
REF
0500

Reference Identification

RequiredMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

AB
Acceptable Source Purchaser ID
L1
Letters or Notes
VR
Vendor ID Number
REF-02
127
Reference Identification
Optional
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

TRV - TEO revision number
ORT - TEO order type
EST - Engineering service type

REF-03
352
Description
Optional
Min 1Max 80

A free-form description to clarify the related data elements and their content

PER
0600

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

OC
Order Contact
ZZ
Mutually Defined
PER-02
93
Name
Optional
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
Min 1Max 256

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

EM
Electronic Mail
PER-06
364
Communication Number
Optional
Min 1Max 256

Complete communications number including country or area code when applicable

FOB
0800

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Example
If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
FOB-01
146
Shipment Method of Payment
Required

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
CC
Collect
PC
Prepaid but Charged to Customer
PO
Prepaid Only
TP
Third Party Pay
FOB-02
309
Location Qualifier
Optional

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-04
334
Transportation Terms Qualifier Code
Optional

Code identifying the source of the transportation terms

02
Trade Terms Code
FOB-05
335
Transportation Terms Code
Optional

Code identifying the trade terms which apply to the shipment transportation responsibility

FOB
Free on Board
CSH
1100

Sales Requirements

OptionalMax use 5

To specify general conditions or requirements of the sale

Example
If Action Code (CSH-02) is present, then Amount (CSH-03) is required
CSH-02
306
Action Code
Optional

Code indicating type of action

1
Add
2
Change (Update)
CSH-03
610
Amount
Optional
Min 1Max 15

Monetary amount

  • CSH03 is the maximum monetary amount value which the order must not exceed.
Usage notes

PO total amount

ITD
1300

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Example
ITD-03
338
Terms Discount Percent
Optional
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Usage notes

Discount %

ITD-05
351
Terms Discount Days Due
Optional
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

Usage notes

Discount Due Days

ITD-07
386
Terms Net Days
Optional
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

Usage notes

Net Due Days

TD5
2400

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use >1

To specify the carrier and sequence of routing and provide transit time information

Example
TD5-12
284
Service Level Code
Optional

Code indicating the level of transportation service or the billing service offered by the transportation carrier

CB
Consignee Billing Service
G2
Standard Service
ZZ
Mutually Defined

Call Routing Center at 800-483-0015

N1 Loop
OptionalMax 200
Variants (all may be used)
N1N1 LoopN1N1 Loop
N1
3100

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
N1-02
93
Name
Optional
Min 1Max 60

Free-form name

Usage notes

VzB Purchasing LLC

N1-03
66
Identification Code Qualifier
Optional

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

1274

N2
3200

Additional Name Information

OptionalMax use 2

To specify additional names

Example
N2-01
93
Name
Required
Min 1Max 60

Free-form name

N2-02
93
Name
Optional
Min 1Max 60

Free-form name

N3
3300

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
Min 1Max 55

Address information

Usage notes

PO Box 90251

N3-02
166
Address Information
Optional
Min 1Max 55

Address information

N4
3400

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

San Angelo

N4-02
156
State or Province Code
Optional
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

TX

N4-03
116
Postal Code
Optional
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

76902

N4-04
26
Country Code
Optional
Min 2Max 3

Code identifying the country

N1 Loop
OptionalMax 200
Variants (all may be used)
N1N1 LoopN1N1 Loop
N1
3100

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

PF
Party to Receive Freight Bill
N1-02
93
Name
Optional
Min 1Max 60

Free-form name

Usage notes

VERIZON C/O IRONDATA

N3
3300

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
Min 1Max 55

Address information

Usage notes

3400 PLAYERS CLUB PKWY, SUITE 300

N4
3400

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

MEMPHIS

N4-02
156
State or Province Code
Optional
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

TN

N4-03
116
Postal Code
Optional
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

38125

N4-04
26
Country Code
Optional
Min 2Max 3

Code identifying the country

N1 Loop
OptionalMax 200
Variants (all may be used)
N1N1 LoopN1N1 Loop
N1
3100

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-02
93
Name
Optional
Min 1Max 60

Free-form name

Usage notes

NJ-NJP8-SOUTH PLAINFIELD HADLE.B6A6

N1-03
66
Identification Code Qualifier
Optional

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Plant/Storage Location Code
USPA1960

N2
3200

Additional Name Information

OptionalMax use 2

To specify additional names

Example
N2-01
93
Name
Required
Min 1Max 60

Free-form name

N3
3300

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

First Line of Address

Example
N3-01
166
Address Information
Required
Min 1Max 55

Address information

Usage notes

First Line of Address

N3-02
166
Address Information
Optional
Min 1Max 55

Address information

Usage notes

Second Line of Address

N4
3400

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Optional
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Min 2Max 3

Code identifying the country

Detail

PO1 Loop
RequiredMax 100000
PO1
0100

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
PO1-01
350
Assigned Identification
Required
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
Usage notes

Purchase Order Line Number

PO1-02
330
Quantity Ordered
Optional
Min 1Max 15

Quantity ordered

Usage notes

Returns item (RA) will have negative quantity

PO1-03
355
Unit or Basis for Measurement Code
Optional
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-04
212
Unit Price
Optional
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Optional

Code identifying the type of unit price for an item

HP
Price per Hundred
PE
Price per Each
PN
Price per Ten
TP
Price per Thousand
PO1-06
235
Product/Service ID Qualifier
Optional

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
PO1-07
234
Product/Service ID
Optional
Min 1Max 48

Identifying number for a product or service

PO1-08
235
Product/Service ID Qualifier
Optional

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VN
Vendor's (Seller's) Item Number
PO1-09
234
Product/Service ID
Optional
Min 1Max 48

Identifying number for a product or service

PO1-10
235
Product/Service ID Qualifier
Optional

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
PO1-11
234
Product/Service ID
Optional
Min 1Max 48

Identifying number for a product or service

PO1-12
235
Product/Service ID Qualifier
Optional

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

CI
Common Language Equipment Identifier (CLEI)
PO1-13
234
Product/Service ID
Optional
Min 1Max 48

Identifying number for a product or service

PO1-14
235
Product/Service ID Qualifier
Optional

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

PO102 = Negative Quantity

RA
Return Code
PO1-15
234
Product/Service ID
Optional

Identifying number for a product or service

Usage notes

"RETURNS ITEM"

RETURNS ITEM
PID Loop
OptionalMax 1000
PID
0500

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Optional
Min 1Max 80

A free-form description to clarify the related data elements and their content

REF
1000

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

C1
Customer material specification number
L1
Letters or Notes
WO
Work Order Number
X9
Internal Control Number
YN
Receiver ID Qualifier
REF-02
127
Reference Identification
Optional
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes
  • CLL : CLLI Code
  • TLN : TEO line (VZ Print #)
  • PRJ : VZ Project ID
  • FPQ_NUM : Firm Price Quote number
  • VCN : Vendor Contract number
REF-03
352
Description
Optional
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

L1 = Long Item Text (Catalog Orders)

PER
1100

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

RE
Receiving Contact
RQ
Requestor
SM
Submitting Contact
PER-02
93
Name
Optional
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
Min 1Max 256

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional

Code identifying the type of communication number

EM
Electronic Mail
PER-06
364
Communication Number
Optional
Min 1Max 256

Complete communications number including country or area code when applicable

DTM
2100

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Optional

Code specifying type of date or time, or both date and time

010
Requested Ship
DTM-02
373
Date
Optional
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

SCH Loop
RequiredMax 200
SCH
2950

Line Item Schedule

RequiredMax use 1

To specify the data for scheduling a specific line-item

  • The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
Example
SCH-01
380
Quantity
Required
Min 1Max 15

Numeric value of quantity

Usage notes

Quantity for delivery

SCH-02
355
Unit or Basis for Measurement Code
Required
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Usage notes

Unit of Measure

SCH-05
374
Date/Time Qualifier
Required

Code specifying type of date or time, or both date and time

  • SCH05 specifies the interpretation to be used for SCH06 and SCH07.
002
Delivery Requested
SCH-06
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Received by Date (CCYYMMDD)

N9 Loop
RequiredMax >1
N9
3300

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

E9
Attachment Code
N9-03
369
Free-form Description
Required

Free-form descriptive text

Usage notes

Value is Hardcoded to ‘PO Line Comments’

PO Line Comments
MTX
3400

Text

RequiredMax use 1

To specify textual data

Example
MTX-01
363
Note Reference Code
Required
Min 3Max 3

Code identifying the functional area or purpose for which the note applies

Usage notes

Code specifying the material group

MTX-02
1551
Message Text
Required
Min 1Max 4096

To transmit large volumes of message text

Usage notes

Material group data for product/item being used

Summary

CTT Loop
OptionalMax >1
CTT
0100

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT-01
354
Number of Line Items
Required
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Number of PO1 segments

SE
0300

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Min 9Max 9

A control number assigned by the interchange sender

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