X12 861 Receiving Advice/Acceptance Certificate
This Draft Standard for Trial Use contains the format and establishes the data contents of the Receiving Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RC
- Receiving Advice/Acceptance Certificate (861)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 861
- Receiving Advice/Acceptance Certificate
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Receiving Advice or Acceptance Certificate
To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date, and time
- This transaction set is a Receiving Advice unless BRA04 contains a value of "8". When BRA04 contains a value of "8", the transaction set is an Acceptance Certificate and the units received is the units accepted.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Settlement Document Number
Date expressed as CCYYMMDD
- BRA02 is the date that the receiving advice transaction set is created.
Document date
Code specifying type of receiving advice
- 2
- Post Receipt Advice
Code identifying an organizational entity, a physical location, property or an individual
- WH
- Warehouse
Code designating the system/method of code structure used for Identification Code (67)
- 6
- Plant Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Detail
Receiving Conditions
To report receiving conditions and specify contested quantities
Alphanumeric characters assigned for differentiation within a transaction set
- RCD01 is the receiving advice line item identification.
Sequential number, starting with '1', for each RCD segment in the transaction.
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Sequential number, starting with '1', for each LIN segment in the transaction
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Buyer’s Item Number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Value is hardcoded as MG.
- MG
- Manufacturer's Part Number
Identifying number for a product or service
Manufacture Part Number.
Code qualifying the Reference Identification
- LS
- Bar-Coded Serial Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Pallet ID
Purchase Order Reference
To provide reference to a specific purchase order
Identifying number for Purchase Order assigned by the orderer/purchaser
This is the purchase order number referenced on the ASN for the material being receipted
Alphanumeric characters assigned for differentiation within a transaction set
This is the Line Number from the purchase order referenced on the ASN for the material being receipted.
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample data from Verizon
BRA*5022382689 2016*20160212*00*2~
DTM*050*20160212~
N1*WH**6*BCLBS001~
RCD*0001*84*EA~
LIN*0001*IN*11288410*MG*3FE52343AG ~
REF*LS*PL-B1600500263~
DTM*050*20160212~
PRF*8613647611****00010~
RCD*0001*84*EA~
LIN*0001*IN*11288410*MG*3FE52343AG ~
REF*LS*PL-MB1600500264~
DTM*050*20160212~
PRF*8613647611****00010~
RCD*0001*84*EA~
LIN*0001*IN*11288410*MG*3FE52343AG~
REF*LS*PL-MB1600500265~
DTM*050*20160212~
PRF*8613647611****00010~
SE*20*0001~
GE*1*70~
IEA*1*000000196~
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