X12 850 Purchase Orders for Direct Store Delivery (DSD)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 22
- Information Copy
This code will only be used for SAP-originated
"Informational Purchase Orders (IPO)." An IPO is a record generated in SAP for receiving activity not originated in the SAP environment via an actual Purchase Order.
Code specifying the type of Purchase Order
- IN
- Information Copy
This code will only be used for SAP-originated
"Informational Purchase Orders (IPO)." An IPO is a record generated in SAP for receiving activity not originated in the SAP environment via an actual Purchase Order. - PR
- Promotion
DSD Promotional Orders will only be sent by
Walgreens' future SAP environment. The Walgreens Legacy Central Direct Purchase Order will be replaced with this order type as locations are enabled for SAP - SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Legacy Direct Store Delivery (DSD) Purchase Order numbers are 6 digits.
SAP-originated Purchase Order numbers are 10 digits.
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Reference Identification
To specify identifying information
The REF segment is used for transmission of the Walgreens Marketing Vendor number on all Purchase Order types.
Code qualifying the Reference Identification
- CT
- Contract Number
This value will only to be used on CII orders.
- D1
- Drug Enforcement Administration Order Blank Number
This value will only to be used on CII orders
- PD
- Promotion/Deal Number
Reserved for future use. This option is not valid for most DSD suppliers
- VR
- Vendor ID Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
If REF01="PD," the Walgreens Promotional/Deal Number will be in this
element.
If REF01="VR," the 6 character SIMS Marketing Vendor or 10 character SAP Vendor Number will be in this element.
If REF01="D1," the DEA Order Form Number will be sent in this element.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
This segment used on all DC Purchase Orders, but will also be sent on SAP-originated orders (not available on Legacy orders).
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
- 05
- Discount Not Applicable
- 12
- 10 Days After End of Month (10 EOM)
Code identifying the beginning of the terms period
- 1
- Ship Date
- 2
- Delivery Date
- 3
- Invoice Date
- 15
- Receipt of Goods
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Will accept 3 decimal positions.
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days until total invoice amount is due (discount not applicable)
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
DTM segment is used for all Purchase Order types.
Code specifying type of date or time, or both date and time
- 002
- Delivery Requested
May be used for promotional orders.
- 074
- Requested for Delivery (Prior to and Including)
Used for all standard DSD orders.
The N1 segment is sent for all Purchase Order types
This Billing N1 Segment is only mandatory for 340-B orders. All other Walgreens DSD Purchase Orders will not transmit this segment.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
The element codes "BT" and "ST" are the most commonly used values in this element.
- BS
- Bill and Ship To
Code designating the system/method of code structure used for Identification Code (67)
- PI
- Payor Identification
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N104 will contain the 340-B Bill-To Account Number. This is not the
Walgreens account information
The N1 segment is sent for all Purchase Order types
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
The element codes "BT" and "ST" are the most commonly used values in this element.
- BY
- Buying Party (Purchaser)
This value will only to be used on CII orders.
- ST
- Ship To
- SU
- Supplier/Manufacturer
This value will only to be used on CII orders in order to pass the DEA License number
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
This value may be used on 340-B orders.
- 11
- Drug Enforcement Administration (DEA)
This value will only to be used on CII orders.
- 92
- Assigned by Buyer or Buyer's Agent
This element used by Walgreens to denote the Store number issuing the Purchase Order in N104.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Legacy DSD Purchase Orders will transmit the 5-digit store number (with leading zeroes) in this element; however, when the Purchase Orders come from our future SAP system, the 4-character (alphanumeric) Site number will be sent in this element
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
The information in this segment should always be reflected in the appropriate segments for the Purchase Order Acknowledgement (EDI-855), Advance Ship Notice (EDI-856) and Invoice (EDI-810).
Additionally, our 340-B requirements mandate that the NDC be included on all return documents (Purchase Order Acknowledgement and Advance Ship Notice).
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
This value is the Purchase Order line number which must be returned on the ASN and Invoice in response to this PO. Failure to return the correct value may result in processing errors. Additionally, the PO Line number association will be mandatory to be returned correctly in our future SAP environment.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
This UOM measure (EA) is the Mandatory qualifier to be used for vendors on the Three-Way Match Program/Invoice Reconciliation in the Legacy Walgreens environment. Other values, such as "CA," may become available after Walgreens has finished its SAP deployment across all internal systems
Price per unit of product, service, commodity, etc.
This element is not sent if the specified item and quantity are Free Goods.
Orders originating out of our Legacy/SIMS environment will only send up to 2 decimal positions; however, our future SAP system-generated orders will send up to 4 significant decimal places.
Code identifying the type of unit price for an item
This element is not sent if the specified item and quantity are Free Goods
- CT
- Contract
- PE
- Price per Each
Direct Store orders always contain a value of PE in this element.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Walgreens' SAP Implementation will standardize on the use of "UP" (11-digit UPC plus check-digit) for all items, except in the case of EANs or GTINs. For all Purchase Orders (especially 340-B), this value MUST be listed on LIN02 of the EDI-856 and PO106 on the EDI-855.
- EN
- European Article Number (EAN) (2-5-5-1)
- UA
- U.P.C./EAN Case Code (2-5-5)
The UA qualifier is used ONLY for deals and assortments.
- UI
- U.P.C. Consumer Package Code (1-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VN
- Vendor's (Seller's) Item Number
The VN qualifier is used ONLY for expense items.
Identifying number for a product or service
Walgreens' SAP Implementation will standardize on the use of "UP" (11-digit UPC plus check-digit) for all items, except in the case of EANs or GTINs.
For all Purchase Orders (especially 340-B), this value MUST be listed on LIN03 of the EDI-856 and PO107 on the EDI-855
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
This value is the qualifier for the 6-digit Walgreens Item Code (WIC). For 340-B Orders, this value MUST be listed on LIN08 of the EDI-856 and PO112 on the EDI-855.
- IN
- Buyer's Item Number
Identifying number for a product or service
This value is the Legacy 6-digit Walgreens Item Code (WIC) or 6-digit SAP Article Number. For 340-B Orders, this value MUST be listed on LIN09 of the EDI-856 and PO113 on the EDI-855.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
For 340-B Orders, this value MUST be listed on LIN06 of the EDI-856 and PO110 on the EDI-855.
- ND
- National Drug Code (NDC)
Identifying number for a product or service
For 340-B Orders, this value MUST be listed on LIN07 of the EDI-856 and PO111 on the EDI-855.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
For Rx Primary Source Vendor Only. This Code is used to identify Special Shipping Instructions for Partial Fill Items
- KK
- Special Material Identification Code
Identifying number for a product or service
For Rx Primary Source Vendor Only. When the PO112 is sent with the "KK" code, the PO113 element will contain the value of "PFL." This value MUST be used on the shipping container/tote for this item, when this Purchase Order is shipped to the store
- PFL
- Partial Fill
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
The CTT segment is used for all Purchase Order types. Distribution Center and Central Direct orders use all elements listed.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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