X12 880 Grocery Products Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Invoice Transaction Set (880) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request payment from a retailer or wholesaler organization. This transaction set is to be used for standalone detail billing and cannot be used for statement billing or credit/debit adjustments.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- GP
- Grocery Products Invoice (880)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 880
- Grocery Products Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Invoice Identification
To transmit identifying dates and numbers for this transaction set
Date expressed as CCYYMMDD
- G0101 is the invoice issue date.
Date expressed as CCYYMMDD
- G0101 is the invoice issue date.
Identifying number for Purchase Order assigned by the orderer/purchaser
WinCo Requires
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Carrier Detail
To specify details of the transportation equipment and carrier routing details
Code specifying the method or type of transportation for the shipment
- H
- Customer Pickup
- M
- Motor (Common Carrier)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Terms of Sale
To specify the terms of sale
- The G23 segment can be used at the header level or detail level, but not both.
When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.
Code identifying type of payment terms
- If G2301 equals "04" (deferred or installment) then either G2313 or G2314 is required and the data in the segment pertains only to the portion of the invoice described in G2313 or G2314. If G2301 equals "11" (elective) then G2304 is required. If G2301 is not equal to "05"' (discount not applicable) then (G2305 or G2310) and (G2306 or G2307) is required. If G2301 equals "ZZ" (other) then G2315 is required. Multiple use of this segment when G2301 equals "04" (deferred or installment) always implies an "AND" relationship. When G2301 equals "06" (mixed) or "11" (elective) an "OR" relationship is always implied.
- 01
- Basic
Code identifying the beginning of the terms period
- 2
- Delivery Date
Date from which payment terms are calculated expressed in format CCYYMMDD
Code identifying the method to be used for payment in conjunction with due date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Total amount of terms discount
- G2310 is a memo figure requiring specific payment performance and therefore should not be negative.
F.O.B. Information
To transmit information pertaining to method of freight payment and transfer of title
Code identifying payment terms for transportation charges
- CC
- Collect
- PB
- Customer Pick-up/Backhaul
- PP
- Prepaid (by Seller)
Code identifying type of F.O.B. point
- 02
- Destination
- 03
- Plant or Producing Location
- 04
- Point of Origin
Name
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- RE
- Party to receive commercial invoice remittance
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Address information
Street Address/PO Box
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
- 4
- Fuel Allowance
- 40
- Slip Sheet Unloading Allowance
- 47
- Price and Marketing Allowance
- 50
- Lump Sum
- 53
- Freight Allowance
- 54
- Pick-up Allowance
- 58
- Unsaleable Merchandise Allowance
- 62
- Freshness/Leaker Allowance
- 95
- Swell
- 503
- Special Handling
- 504
- Freight
- 514
- Surcharge
- 525
- Deposit Charge - Resale Item
- 560
- Equipment Rental Charge
- 561
- Equipment Service Charge
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
Total dollar amount for the allowance or charge
Allowance or Charge Description
To describe the allowance or charge in free-form format
Detail
Item Detail - Invoice
To specify the basic and most frequently used line item data for the invoice and related transactions
- Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G1702 qualifies G1701.
- CA
- Case
- LB
- Pound
- PL
- Pallet/Unit Load
Gross unit cost within the appropriate price bracket for a line item
Net pricing not accepted
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Return data sent in G6804
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
Identifying number for a product or service
Return data sent in G6806
Line Item Detail - Description
To describe an item in free-form format
Item Packing Detail
To specify packing details of the items shipped
*G20 segment is required only if Pack/Size data is available to send.
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Per UCS standards, must
pare G2002 with G2003
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
- 5
- Allowance Non-Performance
- 51
- Trade Discount
- 80
- Combination Performance and Non-performance
- 90
- Performance Allowance
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
Allowance or Charge Rate per Unit
Allowance or Charge Description
To describe the allowance or charge in free-form format
Summary
Total Invoice Quantity
To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G3102 qualifies G3101.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G3102 qualifies G3101.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Total Dollars Summary
To specify the total invoice amount, including charges less allowances, before terms discount
Monetary amount
Net invoice Amount
Include Allowances/Charges
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
GS*GP*SUPL_GS_ID*5035816100*20230404*1445*000001097*T*004010UCS~
ST*880*3613~
G01*20230425*SUPL_INV*20230304*WINCO_PO~
G62*11*20231025~
G27*M***SCAC*TRUCK~
G23*01*2***2*20131025*10*20131107*21*218953******~
G25*PP*02~
N1*BT*WINCO FOODS, LLC*9*0098263140001~
N3*P.O. BOX 5756~
N4*BOISE*ID*83707~
N1*ST*WINCO DIST CENTER-MEAT*9*0098263149104~
N3*2390 E. FREIGHT ST.~
N4*BOISE*ID*83716~
N1*RE*Supplier name*9*Supplier RE Duns~
N3*P.O. BOX 12345~
N4*LOS ANGELES*CA*90074-2292~
G72*54*02******-64147~
G73*Pickup Allowance~
G17*418.6*CA*2.59*12_digit_UPC*IN*WinCo_Item_#~
G69*ITEM DESCRIPTION HERE~
G20*3*4.5*OZ~
G72*5*02***-5.5~
G17*418.6*CA*2.59*12_digit_UPC*IN*WinCo_Item_#~
G69*ITEM DESCRIPTION HERE~
G20*300~
G72*5*02***-5.5~
G31*652*CA*39562*LB~
G33*10947660~
SE*28*3613~
GE*1*000001097~
IEA*1*000001097~
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