X12 820 Payment Order/Remittance Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required String (AN) Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required String (AN) Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Identifier (ID) Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required String (AN) Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required String (AN) Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Numeric (N0) Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Identifier (ID) Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Identifier (ID) Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required String (AN) Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · RA Payment Order/Remittance Advice (820)

GS-02 · 142 · Application Sender's Code · Required String (AN) Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required String (AN) Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Numeric (N0) Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Identifier (ID) Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 820 Payment Order/Remittance Advice

ST-02 · 329 · Transaction Set Control Number · Required Numeric (N) Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BPR

BPR Beginning Segment for Payment Order/Remittance Advice

Required · Max use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

BPR-01 · 305 · Transaction Handling Code · Required · Code designating the action to be taken by all parties · I Remittance Information Only

BPR-02 · 782 · Monetary Amount · Required Decimal number (R) Min 1 Max 15 · Monetary amount BPR02 specifies the payment amount. · Usage notes Total Remittance Amount

BPR-03 · 478 · Credit/Debit Flag Code · Required · Code indicating whether amount is a credit or debit · D Debit

BPR-04 · 591 · Payment Method Code · Required · Code identifying the method for the movement of payment instructions · ACH Automated Clearing House (ACH) CCC Credit Card CHK Check CPC Collect Payment by Company Check CWT Clearing House Interbank Payment System (CHIPS) Funds/Wire Transfer

BPR-05 · 812 · Payment Format Code · Optional · Code identifying the payment format to be used · CTX Corporate Trade Exchange (CTX) (ACH)

BPR-16 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date). · Usage notes Date Remittance Information was generated Formatting Notes: YYYYMMDD

BPR-17 · 1048 · Business Function Code · Optional · Code identifying the business reason for this payment BPR17 is a code identifying the business reason for this payment. · VEN Vendor Payment

035 Heading > TRN

TRN Trace

Optional · Max use 1

To uniquely identify a transaction to an application

• The TRN segment is used to uniquely identify a payment order/remittance advice.

TRN-01 · 481 · Trace Type Code · Required · Code identifying which transaction is being referenced · 1 Current Transaction Trace Numbers

TRN-02 · 127 · Reference Identification · Required String (AN) Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier TRN02 provides unique identification for the transaction. · Usage notes Payment Document Reference Number

040 Heading > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

• The CUR segment does not initiate a foreign exchange transaction.

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · PR Payer

CUR-02 · 100 · Currency Code · Required Identifier (ID) Min 3 Max 3 · Code (Standard ISO) for country in whose currency the charges are specified · Usage notes Accepted currency codes are "USD" and "CAD"

060 Heading > DTM

DTM Date/Time Reference

Optional · Max use >1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 097 Transaction Creation

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD · Usage notes Date Payment Made Formatting Notes: YYYYMMDD

N1 Loop Required Max >1

Variants (all may be used)

N1 Loop

070 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · PE Payee

N1-02 · 93 · Name · Optional String (AN) Min 1 Max 60 · Free-form name · Usage notes Entity Name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Will be SAP Vendor ID

N1 Loop Required Max >1

Variants (all may be used)

N1 Loop

070 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · PR Payer

N1-02 · 93 · Name · Optional String (AN) Min 1 Max 60 · Free-form name · Usage notes Will Always be Zulily LLC

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional String (AN) Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Will always be Zulily corporate code "0000"

Detail

ENT Loop Optional Max >1

010 Detail > ENT Loop > ENT

ENT Entity

Required · Max use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

• The ENT loop is for vendor or consumer third party consolidated payments.
• ENT09 may contain the payee's accounts receivable customer number.

ENT-01 · 554 · Assigned Number · Optional Numeric (N0) Min 1 Max 6 · Number assigned for differentiation within a transaction set · Usage notes Will always be 1

ADX Loop Required Max >1

080 Detail > ENT Loop > ADX Loop > ADX

ADX Adjustment

Required · Max use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

• This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01 · 782 · Monetary Amount · Required Decimal number (R) Min 1 Max 15 · Monetary amount ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount. · Usage notes Account Adjustment Amount

ADX-02 · 426 · Adjustment Reason Code · Required · Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment ADX02 specifies the reason for claiming the adjustment. · 53 Remittance for Previous Underpayment C1 Settlement of Account L7 Miscellaneous Deductions

ADX-03 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification ADX03 and ADX04 specify the identification of the adjustment. · 43 Supporting Document Number RQ Purchase Requisition Number

ADX-04 · 127 · Reference Identification · Optional String (AN) Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Open PO Being Paid Against when RMR01 = "RQ" Open invoice or supporting doc number being paid against when RMR01 = "43"

REF Loop Optional Max >1

110 Detail > ENT Loop > ADX Loop > REF Loop > REF

REF Reference Identification

Required · Max use 1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IK Invoice Number

REF-02 · 127 · Reference Identification · Required String (AN) Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Will be your invoice number associated with the ADX payment

RMR Loop Required Max >1

150 Detail > ENT Loop > RMR Loop > RMR

RMR Remittance Advice Accounts Receivable Open Item Reference

Required · Max use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

• Loop RMR is for open items being referenced or for payment on account.

If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required

RMR-01 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication. · 43 Supporting Document Number RQ Purchase Requisition Number

RMR-02 · 127 · Reference Identification · Optional String (AN) Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Open PO Being Paid Against when RMR01 = "RQ" Open invoice or supporting doc number being paid against when RMR01 = "43"

RMR-03 · 482 · Payment Action Code · Optional · Code specifying the accounts receivable open item(s), if any, to be included in the cash application. If RMR03 is present, it specifies how the cash is to be applied. If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present. · PO Payment on Account

RMR-04 · 782 · Monetary Amount · Optional Decimal number (R) Min 1 Max 15 · Monetary amount RMR04 is the amount paid. · Usage notes Amount Paid on Open PO/Invoice

RMR-05 · 782 · Monetary Amount · Optional Decimal number (R) Min 1 Max 15 · Monetary amount RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items. RMR05 may be needed by some payees to distinguish between duplicate reference numbers. · Usage notes Total credits made against open PO/Invoice

RMR-06 · 782 · Monetary Amount · Optional Decimal number (R) Min 1 Max 15 · Monetary amount RMR06 is the amount of discount taken. · Usage notes Total debits made against PO/Invoice

170 Detail > ENT Loop > RMR Loop > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IK Invoice Number

REF-02 · 127 · Reference Identification · Required String (AN) Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Will be your Invoice number references related to the Zulily Purchase order in the RMR segment

Summary

010 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Numeric (N0) Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Numeric (N) Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Numeric (N0) Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Numeric (N0) Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Numeric (N0) Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Numeric (N0) Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Zulily Remittance Advice

ISA*00*          *00*          *ZZ*ZVDXPROD       *ZZ*8447455694     *201216*0530*U*00401*000108613*1*P*>~
GS*RA*ZVDXPROD*8447455694*20201216*0530*108613*X*004010~
ST*820*000000001~
BPR*I*581.62*D*ACH*CTX***********20201214*VEN~
TRN*1*2000441420~
CUR*PR*USD~
DTM*097*20201214~
N1*PE*XYZ Enterprises Inc.*92*1000017428~
N1*PR*Zulily LLC*92*0000~
ENT*1~
ADX*0.0*53*RQ*P0008KJ7BC12V~
REF*IK*123456873~
REF*IK*123456784~
RMR*RQ*P000BHTG6816E*PO*1406.30*0.00*30.00~
REF*IK*7104193~
SE*14*000000001~
GE*1*108613~
IEA*1*000108613~