304 Shipping Instructions

Functional Group SO

X12I Transportation Subcommittee

This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipment Instructions Transaction Set (304) within the context of an Electronic Data Interchange environment. When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder, it provides for the transmission of shipping and financial information required by the forwarder to move cargo and provide the services requested.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to shipment information.

  3. To allow for positive identification of transaction set purpose.

  4. To specify the authority for authorizing an action and the date authentication is made

  5. To specify the General Commodity (GC) code and any required special indicators for the shipment.

  6. To specify routing of a beyond point

  7. To convey brokerage, freight forwarder compensation and other compensation information related to shipments.

  8. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

  9. To provide vessel details and voyage number

  10. To transmit vessel scheduling information

  11. To transmit letter of credit details

  12. To specify details related to insurance

  13. To state terms and dates

  14. To specify data required for electronic payment

  15. To specify the currency being used in the transaction set

  16. To specify terms of sale.

  17. To specify pertinent dates and times

  18. N1 Loop Optional
    Repeat 100
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom communications should be directed

  19. R4 Loop Optional
    Repeat 20
    1. Contractual or operational port or point relevant to the movement of the cargo.

    2. To specify pertinent dates and times

  20. To specify the responsibilities and carrier preference

  21. To specify carrier and routing sequences and details

  22. To transmit information in a free-form format, if necessary, for comment or special instruction.

  23. To specify instructions in this business relationship.

  24. To specify special handling instructions in coded or free-form format

  25. To specify the line item in terms of description, quantity, packaging, and marks and numbers.

  26. To transmit information contained on an export license

  27. To transmit import license number and effective dates

  28. C8 Loop Optional
    Repeat 20
    1. To specify applicable certifications and clauses.

    2. To specify additional applicable certifications and clauses

    3. To provide processible supplementary information

Detail

Position
Segment
Name
Max use
  1. LX Loop Optional
    Repeat 999
    1. To reference a line number in a transaction set.

    2. To specify container information and transportation service to be used

    3. N7 Loop Optional
      Repeat 999
      1. To identify the equipment.

      2. To specify quantity information.

      3. To describe physical dimensions and quantities.

      4. To describe the operating environment of the equipment.

      5. To record seal numbers used and the organization that applied the seals.

      6. To relate equipment type and required temperatures

      7. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.

      8. L1 Loop Optional
        Repeat 20
        1. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

        2. To specify the currency being used in the transaction set

      9. To reference details of the tariff used to arrive at applicable rates or charge

      10. To transmit information contained on an export license

      11. To transmit import license number and effective dates

      12. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      13. H1 Loop Optional
        Repeat 10
        1. To specify information relative to hazardous material

        2. To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

      14. LH1 Loop Optional
        Repeat 100
        1. To specify the hazardous commodity identification reference number and quantity.

        2. To specify the hazardous classification, placard notation and endorsement information.

          If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
        3. To specify the hazardous material shipping name and additional descriptive requirements.

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit specific hazardous material reference numbers.

        9. To identify a person or office to whom administrative communications should be directed

    4. To specify instructions in this business relationship.

    5. To transmit information in a free-form format, if necessary, for comment or special instruction.

    6. L0 Loop Optional
      Repeat 120
      1. To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      3. To specify the physical qualities, packaging, weights and dimensions relating to the item.

      4. To specify quantity information.

        The lading quantity of principal interest to the parties exchanging information is transmitted in the LO segment. The quantity ordered and other pertinent lading quantities are to be transmitted in the QTY segments in the LO loop.
      5. To describe physical dimensions and quantities.

      6. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.

      7. PAL Loop Optional
        Repeat 3
        1. To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

        2. To specify quantity information.

      8. To specify pricing information

      9. To specify the line item in terms of description, quantity, packaging, and marks and numbers.

      10. To provide lading description beyond what is required for rating and billing purposes.

      11. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      12. L1 Loop Optional
        Repeat 20
        1. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

        2. To specify the currency being used in the transaction set

      13. To reference details of the tariff used to arrive at applicable rates or charge

      14. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      15. To specify special charge code and the associated monetary amount.

      16. To transmit information contained on an export license

      17. To transmit import license number and effective dates

      18. C8 Loop Optional
        Repeat 20
        1. To specify applicable certifications and clauses.

        2. To specify additional applicable certifications and clauses

        3. To provide processible supplementary information

      19. H1 Loop Optional
        Repeat 10
        1. To specify information relative to hazardous material

        2. To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

      20. LH1 Loop Optional
        Repeat 100
        1. To specify the hazardous commodity identification reference number and quantity.

        2. To specify the hazardous classification, placard notation and endorsement information.

          If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
        3. To specify the hazardous material shipping name and additional descriptive requirements.

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit specific hazardous material reference numbers.

        9. To identify a person or office to whom administrative communications should be directed

Summary

Position
Segment
Name
Max use
  1. L3 Loop Optional
    Repeat 1
    1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

    2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    3. To identify the type and transmission of paperwork or supporting information

    4. To provide processible supplementary information

    5. L1 Loop Optional
      Repeat 20
      1. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

      2. To specify the currency being used in the transaction set

    6. To specify the total invoice discounts and amounts

    7. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    8. To specify special charge code and the associated monetary amount.

    9. To specify summary details of total items shipped in terms of quantity, weight, and volume.

    10. To specify information about a specific event

    11. To transmit information in a free-form format, if necessary, for comment or special instruction.

    12. To specify instructions in this business relationship.

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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