860 Purchase Order Change Request - Buyer Initiated

Functional Group PC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

What is an EDI 860?

An EDI 860 Purchase Order Change Request - Buyer Initiated communicates a change from the buyer to the original EDI 850 Purchase Order. It contains information about changes in quantity to an item (POC Segment), changes in shipping/delivery dates (DTM Segment), or changes in delivery location (N1 Loop).

How is an EDI 860 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B.

Heading

Position
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Purchase Order ChangeMandatory
Max 1
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
040
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Reference IdentificationOptional
Max >1
To specify identifying information
060
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
070
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
080
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
090
Pricing InformationOptional
Max >1
To specify pricing information
095
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
110
Sales RequirementsOptional
Max 5
To specify general conditions or requirements of the sale
SAC Loop
Repeat 25
120
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
125
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
145
Installment InformationOptional
Max 1
To specify installment billing arrangement
150
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
160
Lead TimeOptional
Max 12
To specify lead time for availability of products and services
180
Item IdentificationOptional
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
185
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
190
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
200
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
210
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
220
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
230
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
267
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
270
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
274
Maintenance TypeOptional
Max >1
To identify the specific type of item maintenance
275
Tax InformationOptional
Max >1
To specify tax information
276
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
AMT Loop
Repeat >1
277
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
279
Reference IdentificationOptional
Max >1
To specify identifying information
280
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
281
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
FA1 Loop
Repeat >1
282
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
283
Accounting DataMandatory
Max >1
To specify the detailed accounting data
N9 Loop
Repeat 1000
285
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
287
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
290
Message TextOptional
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
310
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
320
Address InformationOptional
Max 2
To specify the location of the named party
330
Geographic LocationOptional
Max >1
To specify the geographic place of the named party
335
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
340
Reference IdentificationOptional
Max 12
To specify identifying information
350
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
355
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
360
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
370
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
380
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
390
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
400
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
410
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
LM Loop
Repeat >1
420
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
430
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
SPI Loop
Repeat >1
440
Specification IdentifierMandatory
Max 1
To provide a description of the included specification or technical data items
450
Reference IdentificationOptional
Max 5
To specify identifying information
460
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
470
Message TextOptional
Max 50
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 20
480
NameMandatory
Max 1
To identify a party by type of organization, name, and code
490
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
500
Address InformationOptional
Max 2
To specify the location of the named party
510
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
520
Reference IdentificationOptional
Max 20
To specify identifying information
530
ContactOptional
Max 1
To identify a person or office to whom communications should be directed
540
Message TextOptional
Max 50
To provide a free-form format that allows the transmission of text information
CB1 Loop
Repeat >1
550
Contract and Cost Accounting Standards DataMandatory
Max 1
To specify contract and cost accounting standards data
560
Reference IdentificationOptional
Max 20
To specify identifying information
570
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
580
Lead TimeOptional
Max 1
To specify lead time for availability of products and services
590
Message TextOptional
Max 50
To provide a free-form format that allows the transmission of text information
ADV Loop
Repeat >1
600
Advertising Demographic InformationMandatory
Max 1
To convey advertising demographic information
610
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
620
TextOptional
Max >1
To specify textual data

Detail

Position
Segment
Name
Max use
POC Loop
Repeat >1
010
Line Item ChangeMandatory
Max 1
To specify changes to a line item
015
Item IdentificationOptional
Max >1
To specify basic item identification data
018
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
020
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
025
Contract InformationOptional
Max 1
To specify basic data about the contract or contract line item
030
Additional Item DetailOptional
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
040
Pricing InformationOptional
Max >1
To specify pricing information
041
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
049
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
050
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
060
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
070
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
080
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
090
Item Physical DetailsOptional
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
100
Reference IdentificationOptional
Max >1
To specify identifying information
110
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat 25
130
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
135
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Conditions of SaleOptional
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
142
Sales RequirementsOptional
Max >1
To specify general conditions or requirements of the sale
160
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
165
Installment InformationOptional
Max 1
To specify installment billing arrangement
170
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
180
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
190
Destination QuantityOptional
Max 500
To specify destination and quantity detail
200
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
230
Carrier Details (Quantity and Weight)Optional
Max 1
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
270
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
276
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
285
CommodityOptional
Max 2
To identify a commodity or a group of commodities or a tariff page commodity
286
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
290
Tax InformationOptional
Max >1
To specify tax information
291
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
292
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
QTY Loop
Repeat >1
293
QuantityMandatory
Max 1
To specify quantity information
294
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
SCH Loop
Repeat 200
295
Line Item ScheduleMandatory
Max 1
To specify the data for scheduling a specific line-item
300
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
305
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
310
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
315
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
N9 Loop
Repeat 1000
320
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
325
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
330
Message TextOptional
Max 1000
To provide a free-form format that allows the transmission of text information
331
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
LDT Loop
Repeat >1
332
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
333
QuantityOptional
Max >1
To specify quantity information
334
Message TextOptional
Max 1
To provide a free-form format that allows the transmission of text information
335
Reference IdentificationOptional
Max 3
To specify identifying information
LM Loop
Repeat >1
336
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
337
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
338
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
N1 Loop
Repeat 200
340
NameMandatory
Max 1
To identify a party by type of organization, name, and code
350
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
360
Address InformationOptional
Max 2
To specify the location of the named party
370
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
373
QuantityOptional
Max >1
To specify quantity information
375
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
380
Reference IdentificationOptional
Max 12
To specify identifying information
390
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
395
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
396
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
400
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
405
Line Item ScheduleOptional
Max 200
To specify the data for scheduling a specific line-item
410
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
420
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
430
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
440
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
450
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
LDT Loop
Repeat >1
451
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
452
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
453
QuantityOptional
Max 5
To specify quantity information
454
Message TextOptional
Max 1
To provide a free-form format that allows the transmission of text information
455
Reference IdentificationOptional
Max 3
To specify identifying information
SLN Loop
Repeat 1000
460
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
465
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
470
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
480
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
490
Additional Item DetailOptional
Max 104
To specify additional item-related data involving variations in normal price/quantity structure
495
CommodityOptional
Max 2
To identify a commodity or a group of commodities or a tariff page commodity
SAC Loop
Repeat 10
500
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
505
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
510
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
512
Pricing InformationOptional
Max 25
To specify pricing information
513
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
514
Item Physical DetailsOptional
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
517
Tax ReferenceOptional
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
518
Advertising Demographic InformationOptional
Max >1
To convey advertising demographic information
QTY Loop
Repeat >1
519
QuantityMandatory
Max 1
To specify quantity information
521
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
N9 Loop
Repeat >1
523
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
524
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
525
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 10
536
NameMandatory
Max 1
To identify a party by type of organization, name, and code
538
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
540
Address InformationOptional
Max 2
To specify the location of the named party
550
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
560
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
570
Reference IdentificationOptional
Max 12
To specify identifying information
580
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
585
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
AMT Loop
Repeat >1
590
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
600
Reference IdentificationOptional
Max 1
To specify identifying information
602
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
LM Loop
Repeat >1
610
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
620
Industry CodeMandatory
Max >1
Code to transmit standard industry codes

Summary

Position
Segment
Name
Max use
CTT Loop
Repeat 1
010
Transaction TotalsMandatory
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
020
Monetary AmountOptional
Max 5
To indicate the total monetary amount
030
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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