131 Student Educational Record (Transcript) Acknowledgment
Functional Group AK
X12F Finance Subcommittee
This Draft Standard for Trial Use contains the format and establishes the data contents of the Student Educational Record (Transcript) Acknowledgment Transaction Set (131) for use within the context of an Electronic Data Interchange (EDI) environment. The Student Educational Record (Transcript) Acknowledgment record is used to ensure that the original transcript did, in fact, come from the proper office at the educational institution indicated as the sender and that certain key elements of the transcript were received as they were sent. It also provides the sending institution with confirmation that the original record was received by the intended recipient and the date it was received. This information may then be relayed to the student or other individual who requested the record transfer.
- 0100Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
- 0200Beginning SegmentMandatory->Max 1
To indicate the beginning of a transaction set
- 0300NameMandatory->Max 2
To identify a party by type of organization, name, and codeThe N1 segments identify the sending and receiving institutions.
- 0400Reference IdentificationMandatory->Max 2
To specify identifying informationThe REF segments include the student number in the REF segment and the transaction set reference number in the BGN segment of the original transaction set being referenced.
- 0500QuantityMandatory->Max 2
To specify quantity informationThe QTY segments include the number of CRS and DEG segments in the original transaction set being referenced.
- 0600Academic SummaryOptional->Max 1
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic recordThe SUM segment is the same as the last SUM segment in Table 1 of the original transaction set being referenced.
- 0700Individual Name Structure ComponentsMandatory->Max 1
To sequence individual name components for maximum specificityThe IN2 segment is the first occurrence of the IN2 segment of the original transaction set being referenced.
- 0800Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)