131 Student Educational Record (Transcript) Acknowledgment

Functional Group AK

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Student Educational Record (Transcript) Acknowledgment Transaction Set (131) for use within the context of an Electronic Data Interchange (EDI) environment. The Student Educational Record (Transcript) Acknowledgment record is used to ensure that the original transcript did, in fact, come from the proper office at the educational institution indicated as the sender and that certain key elements of the transcript were received as they were sent. It also provides the sending institution with confirmation that the original record was received by the intended recipient and the date it was received. This information may then be relayed to the student or other individual who requested the record transfer.


Max use
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
Max 2
To identify a party by type of organization, name, and code
The N1 segments identify the sending and receiving institutions.
Reference IdentificationMandatory
Max 2
To specify identifying information
The REF segments include the student number in the REF segment and the transaction set reference number in the BGN segment of the original transaction set being referenced.
Max 2
To specify quantity information
The QTY segments include the number of CRS and DEG segments in the original transaction set being referenced.
Academic SummaryOptional
Max 1
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
The SUM segment is the same as the last SUM segment in Table 1 of the original transaction set being referenced.
Individual Name Structure ComponentsMandatory
Max 1
To sequence individual name components for maximum specificity
The IN2 segment is the first occurrence of the IN2 segment of the original transaction set being referenced.
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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