847 Material Claim

Functional Group MX

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Material Claim Transaction Set (847) for use within the context of an Electronic Data Interchange (EDI) environment. This standard provides trading partners a means to advise each other of costs and charges involved in fabricated or purchased material or both which has been deemed damaged, unusable, or obsolete. This transaction set is not to be used to submit claims against transportation or insurance carriers. The Material Claim Transaction Set (847) can be used in the following ways: (1) for a seller of material to advise the buyer of costs and charges resulting from order cancellation or change and must be based on the buyer's authorization to fabricate or purchase material or both; (2) for a buyer of material to advise the seller of costs and charges resulting from material which was deemed damaged or unusable.

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Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning of Hierarchical TransactionMandatory
Max 1
To define the business hierarchical structure of the transaction set and identify the business application purpose and reference data, i.e., number, date, and time
BHT03 and BHT04 are mandatory.
0300
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
0400
Note/Special InstructionOptional
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
0500
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
0600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0700
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
N1 Loop
Repeat 10
0800
NameMandatory
Max 1
To identify a party by type of organization, name, and code
0900
Additional Name InformationOptional
Max 2
To specify additional names
1000
Address InformationOptional
Max 2
To specify the location of the named party
1100
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1200
Reference IdentificationOptional
Max 12
To specify identifying information
1300
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
0200
Item IdentificationMandatory
Max 1
To specify basic item identification data
0300
Note/Special InstructionOptional
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
0400
Product/Item DescriptionOptional
Max 5
To describe a product or process in coded or free-form format
0500
QuantityOptional
Max 10
To specify quantity information
0600
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0700
Shipped/Received InformationOptional
Max 5
To specify shipment and/or receipt information
The SHP segment is used to show the material's shipped quantity in comparison to the authorization quantities.
0800
Reference IdentificationOptional
Max 12
To specify identifying information
0900
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
The DTM segment is used to show dates for the authorization to fabricate or purchase materials.
1000
Marking, Packaging, LoadingOptional
Max 5
To describe marking, packaging, loading, and unloading requirements
1100
Pricing InformationOptional
Max 10
To specify pricing information
1200
Service, Promotion, Allowance, or Charge InformationOptional
Max 10
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
N1 Loop
Repeat 10
1300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
1400
Additional Name InformationOptional
Max 2
To specify additional names
1500
Address InformationOptional
Max 2
To specify the location of the named party
1600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1700
Reference IdentificationOptional
Max 12
To specify identifying information
1800
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1900
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
The DTM segment is used to provide contact availability times.

Summary

Position
Segment
Name
Max use
0100
Transaction TotalsOptional
Max 1
To transmit a hash total for a specific element in the transaction set
Number of Line Items (CTT01) is the accumulation of the number of HL segments. Hash Total (CTT02) is not used.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
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