854 Shipment Delivery Discrepancy Information

Functional Group DD

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Delivery Discrepancy Information Transaction Set (854) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used to enable a carrier to notify a shipper or consignee of discrepancies between tendered freight and actual delivered freight. Delivery discrepancy data enables a party to track and control damages, overages, and shortages. This transaction set is not used to acknowledge receipt of goods.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers and other basic data relating to the transaction set

  3. To specify pertinent dates and times

  4. To transmit identifying information as specified by the Reference Identification Qualifier

    The N9 segment is used to transmit reference numbers that are unique to the entire shipment, such as a master purchase order number or a master shipment identification number.
  5. To transmit information in a free-form format for comment or special instruction

  6. N1 Loop Optional
    Repeat 10
    1. To identify a party by type of organization, name, and code

      The N1 loop allows for transmission of information and reference numbers pertaining to the shipper. The N9 could include dock number, door number, or plant number.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom communications should be directed

    6. To transmit identifying information as specified by the Reference Identification Qualifier

Detail

Position
Segment
Name
Max use
  1. LX Loop Mandatory
    Repeat 999
    1. To reference a line number in a transaction set

      The LX loop will contain only the information pertaining to the discrepancy.
    2. To transmit identifying information as specified by the Reference Identification Qualifier

    3. To specify pertinent dates and times

    4. To identify carrier equipment and condition of shipment

    5. N1 Loop Optional
      Repeat 10
      1. To identify a party by type of organization, name, and code

        This N1 loop allows for transmission of information and reference numbers pertaining to the consignee.
      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To identify a person or office to whom communications should be directed

      6. Q8 Loop Mandatory
        Repeat 999
        1. To transmit detailed lading data, damage, and disposition information

          The Q8 loop allows for transmission of detailed information pertaining to the shipment discrepancy.
        2. To specify pertinent dates and times

        3. To transmit information in a free-form format for comment or special instruction

        4. To indicate that the next segment begins a loop

        5. N1 Loop Optional
          Repeat 10
          1. To identify a party by type of organization, name, and code

            This N1 loop allows for transmission of information pertaining to the final disposition of the shipment.
          2. To specify additional names

          3. To specify the location of the named party

          4. To specify the geographic place of the named party

        6. To indicate that the loop immediately preceding this segment is complete

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference is provided for marketing purposes and is free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.