138 Educational Testing and Prospect Request and Report

Functional Group TT

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Educational Testing and Prospect Request and Report Transaction Set (138) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used by educational institutions and employers to request and receive results of testing programs from testing services and prospective student information from prospect services. Each transaction may include one prospect's identification, demographic information, academic background, goals and preferences, test identification, testing conditions, scoring results, and test normalization analysis including national, regional, and local norms.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a transaction set

  3. To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent

  4. To specify identifying information

    The REF segment indicates the test-taker's identification number.
  5. N1 Loop Mandatory
    Repeat 2
    1. To identify a party by type of organization, name, and code

      The N1 loop provides information about the sender and the intended receiver.
    2. To specify the location of the named party

    3. To specify the geographic place of the named party

    4. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. IN1 Loop Mandatory
    Repeat 10
    1. To provide identification of an individual or entity

      The IN1 loop provides information about the test-taker and related individuals who may have requested the testing or, if the test-taker is a minor, have approved the administration of the test.
    2. To sequence individual name components for maximum specificity

    3. To specify identifying information

    4. To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

    5. To supply demographic information

    6. To provide additional demographic information to the receiving school, institution, or agency to assist in identifying the particular student

    7. To specify language, type of usage, and proficiency or fluency

    8. To specify the location of the named party

    9. To specify the geographic place of the named party

    10. To specify a communication contact number

    11. To identify a question and a reply

      The RQS segments contain responses to questions about such topics as family income, college preferences, and other supplemental information. The RQS segment identifies the question and the test-taker's response.
    12. To specify statistical norms and related information associated with testing programs

      The SCA segment describes demographic norms for the test-taker or other related individuals.
    13. EMS Loop Optional
      Repeat 10
      1. To describe employment position

        The EMS loop provides employment information about the test-taker and related individuals.
      2. To identify a party by type of organization, name, and code

      3. To specify any or all of a date, a time, or a time period

  2. TST Loop Optional
    Repeat >1
    1. To provide information about national, regional, state, or local tests that a student has taken

      The TST, DEG, SST, PCL and ATV loops provide information about the test-taker identified in the IN1 loop.
      The TST loop describes the test results being reported or requested.
    2. SBT Loop Optional
      Repeat >1
      1. To provide information about subtests that the student has taken

      2. To provide scores on tests that a student has taken

      3. To provide a free-form format that allows the transmission of text information

        The MSG segment contains the text of the essay component of a test.
      4. RAP Loop Optional
        Repeat >1
        1. To identify requirements, attributes, and proficiencies of students and/or courses

          The RAP segment identifies a specific proficiency, licensing requirement, etc. which the test or test component meets.
        2. To describe employment position

          The EMS describes a position the requirements for which the test or test component meets.
      5. SCA Loop Optional
        Repeat >1
        1. To specify statistical norms and related information associated with testing programs

          The SCA loop provides statistical analysis and norms for the test or test components.
        2. To provide the receiving institution or agency with information about a course or field of study associated with an academic program

          The FOS segment together with the SCA segment describe the predicted degree of success the test-taker might expect upon entering specific academic programs.
      6. N1 Loop Optional
        Repeat 1
        1. To identify a party by type of organization, name, and code

          The N1 loop describes the testing center or the place where the test or test component was administered.
        2. To specify the location of the named party

        3. To specify the geographic place of the named party

        4. To identify a person or office to whom administrative communications should be directed

  3. DEG Loop Optional
    Repeat 5
    1. To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted

      The DEG loop describes the test-taker's academic degree goals and field of study interests.
    2. To provide the receiving institution or agency with information about a course or field of study associated with an academic program

  4. SST Loop Optional
    Repeat 10
    1. To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation

      The SST loop provides information about the high schools the student has or is attending, along with self-reported course work, credit hours, GPA, etc.
    2. To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

    3. To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

    4. To provide the receiving institution or agency with information about a course or field of study associated with an academic program

      The FOS segments provide information about high school course work or subjects the test-taker has taken.
    5. To identify a question and a reply

    6. N1 Loop Optional
      Repeat 1
      1. To identify a party by type of organization, name, and code

        The N1 segment identifies the high school.
      2. To specify the location of the named party

      3. To specify the geographic place of the named party

      4. To specify a communication contact number

  5. PCL Loop Optional
    Repeat 25
    1. To provide the receiving educational institution or agency with information concerning the student's previous postsecondary education experience

      The PCL loop provides information about the test-taker's current or previous experiences at post-secondary institutions.
    2. To specify the location of the named party

    3. To specify the geographic place of the named party

    4. To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

    5. To provide the receiving institution or agency with information about a course or field of study associated with an academic program

      The FOS segment provides information about the course work or subjects that the test-taker has taken at post-secondary institutions.
    6. DEG Loop Optional
      Repeat 10
      1. To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted

        The DEG loop provides information about degrees, majors, minors, and fields of study which the test-taker has completed or pursued at post-secondary institutions.
      2. To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

      3. To provide the receiving institution or agency with information about a course or field of study associated with an academic program

  6. ATV Loop Optional
    Repeat >1
    1. To identify the activities in which a student has been involved, awards and honors the student has received, significant achievements, including employment, or publications

      The ATV loop describes the test-taker's activities, awards and accomplishments.
    2. To describe employment position

    3. To specify any or all of a date, a time, or a time period

      The DTP segment contains the date or range of dates that the test-taker participated in an activity.
  7. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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