265 Real Estate Title Insurance Services Order

Functional Group TO

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents for the Real Estate Title Insurance Services Order (265) Transaction Set for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a real estate agent, mortgage lender, or other real estate company to order, update, or cancel title services from a title insurance services company. This standard can also be used by the title services company to return title information to the party originating the order. This transaction set replaces the paper forms used to request services such as title searches and insurance, and replaces mortgage closing documents.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
N1 Loop
Repeat 5
0300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop is used to name the party requesting information.
0500
Address InformationOptional
Max 2
To specify the location of the named party
0600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0700
Reference IdentificationOptional
Max 12
To specify identifying information
0800
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
LX Loop
Repeat >1
0100
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
0200
Reference IdentificationMandatory
Max 12
To specify identifying information
The REF segment is used for the client's property reference number.
0300
Property Description/Legal DescriptionMandatory
Max 20
To provide specifics on property or legal description; this segment provides for a simple legal description such as lot, block and subdivision
The PDS segment is used to supply property description detail. This may be a simple legal description of the property such as lot, block, and subdivision.
0400
Property Metes and Bounds DescriptionOptional
Max >1
To describe real estate property by boundary lines with their terminal points and angles; this segment defines legal boundaries of real estate property
The PDE segment provides for the transmission of a Property Metes and Bounds legal description. This type of description generally consists of several points of reference and a series of directions, angles, and distances.
0500
Property or Entity IdentificationOptional
Max 1
To define the attributes of a property or an entity
0600
Location ID ComponentOptional
Max 30
To define types and values of a geographic location
0700
Mortgage Loan Product DescriptionOptional
Max 1
To describe terms of a mortgage product
0800
Mortgage Characteristics RequestedOptional
Max 1
To describe the characteristics of a mortgage requested by the applicant(s)
0900
Loan Specific DataOptional
Max 1
To provide high-level information about a loan
1000
Message TextOptional
Max 100
To provide a free-form format that allows the transmission of text information
IN1 Loop
Repeat >1
1100
Individual IdentificationMandatory
Max 1
To provide identification of an individual or entity
1200
Individual Name Structure ComponentsOptional
Max 30
To sequence individual name components for maximum specificity
1300
Demographic InformationOptional
Max 1
To supply demographic information
1400
Financial ParticipationOptional
Max 1
Defines nature of participation in financial account
N4 Loop
Repeat >1
1500
Geographic LocationMandatory
Max 1
To specify the geographic place of the named party
1600
Address InformationOptional
Max 2
To specify the location of the named party
1700
Administrative Communications ContactOptional
Max 4
To identify a person or office to whom administrative communications should be directed
MCD Loop
Repeat >1
1800
Mortgage Closing DataMandatory
Max 1
To provide details about loan settlement
1900
Monetary AmountOptional
Max 50
To indicate the total monetary amount
N1 Loop
Repeat >1
2000
NameMandatory
Max 1
To identify a party by type of organization, name, and code
2200
Address InformationOptional
Max 2
To specify the location of the named party
2300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
2400
Reference IdentificationOptional
Max 12
To specify identifying information
2500
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
2600
Monetary AmountOptional
Max 2
To indicate the total monetary amount
TIS Loop
Repeat >1
2700
Title Insurance ServicesMandatory
Max 1
To provide the type, extent, and dates for title insurance service
2800
Monetary AmountOptional
Max 30
To indicate the total monetary amount
PWK Loop
Repeat 5
2900
PaperworkMandatory
Max 1
To identify the type or transmission or both of paperwork or supporting information
3000
NameOptional
Max 1
To identify a party by type of organization, name, and code
3200
Address InformationOptional
Max 2
To specify the location of the named party
3300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3400
Reference IdentificationOptional
Max 12
To specify identifying information
3500
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
3550
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
TIS Loop
Repeat >1
3600
Title Insurance ServicesMandatory
Max 1
To provide the type, extent, and dates for title insurance service
3700
Monetary AmountOptional
Max 30
To indicate the total monetary amount
3800
Message TextOptional
Max 100
To provide a free-form format that allows the transmission of text information
3850
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
3900
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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