310 Freight Receipt and Invoice (Ocean)

Functional Group IO

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Freight Receipt and Invoice (Ocean) Transaction Set (310) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide ocean bill of lading information. It is sent by ocean carriers to interested parties and can be used as the receipt for the shipment; to substitute for a paper bill of lading where the parties have agreed that a paper bill of lading is not necessary; to allow shipper or forwarder to verify bill of lading information before an original is printed and released; for information purposes, i.e., as a bill of lading copy; by the carrier to convey manifest information to a terminal operator; and as an invoice for freight.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Carrier's InvoiceMandatory
Max 1
To transmit basic data relating to the carrier's invoice
0300
Set PurposeOptional
Max 1
To allow for positive identification of transaction set purpose
0400
AuthenticationOptional
Max 2
To specify the authority for authorizing an action and the date authentication is made
0500
Compensation InformationOptional
Max 1
To convey brokerage, freight forwarder compensation, and other compensation information related to shipments
0600
Reference IdentificationOptional
Max 15
To transmit identifying information as specified by the Reference Identification Qualifier
0700
Vessel IdentificationMandatory
Max 2
To provide vessel details and voyage number
0800
Letter of Credit ReferenceOptional
Max 1
To transmit letter of credit details
0900
InsuranceOptional
Max 5
To specify details related to insurance
1000
Bank IDOptional
Max 1
To specify data required for electronic payment
1100
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
1200
Container DetailsOptional
Max 10
To specify container information and transportation service to be used
N1 Loop
Repeat 10
1300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
1500
Address InformationOptional
Max 2
To specify the location of the named party
1600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
1700
ContactOptional
Max 3
To identify a person or office to whom communications should be directed
R4 Loop
Repeat 20
1800
Port or TerminalMandatory
Max 1
Contractual or operational port or point relevant to the movement of the cargo
1900
Date/Time ReferenceOptional
Max 15
To specify pertinent dates and times
1990
Route Information with PreferenceOptional
Max 25
To specify the responsibilities and carrier preference
2000
Route InformationOptional
Max 13
To specify carrier and routing sequences and details
2100
RemarksOptional
Max 12
To transmit information in a free-form format for comment or special instruction
2200
Special Handling InstructionsOptional
Max 6
To specify special handling instructions in coded or free-form format
2300
Description, Marks and NumbersOptional
Max 1
To specify the line item in terms of description, quantity, packaging, and marks and numbers
C8 Loop
Repeat 20
2400
Certifications and ClausesMandatory
Max 1
To specify applicable certifications and clauses
2500
Certifications Clauses ContinuationOptional
Max 5
To specify additional applicable certifications and clauses

Detail

Position
Segment
Name
Max use
LX Loop
Repeat 999
0100
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
N7 Loop
Repeat 999
0200
Equipment DetailsMandatory
Max 1
To identify the equipment
0250
QuantityOptional
Max 1
To specify quantity information
0300
Cargo Location ReferenceOptional
Max 1
To specify the cargo location on board the vessel
0400
Equipment EnvironmentOptional
Max 1
To describe the operating environment of the equipment
0500
Seal NumbersOptional
Max 5
To record seal numbers used and the organization that applied the seals
0600
Equipment and TemperatureOptional
Max 1
To relate equipment type and required temperatures
L1 Loop
Repeat 20
0700
Rate and ChargesMandatory
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
0800
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
0900
Tariff ReferenceOptional
Max 1
To reference details of the tariff used to arrive at applicable rates or charge
1000
Export LicenseOptional
Max 1
To transmit information contained on an export license
1100
Import LicenseOptional
Max 1
To transmit import license number and effective dates
1200
Reference IdentificationOptional
Max 3
To transmit identifying information as specified by the Reference Identification Qualifier
H1 Loop
Repeat 10
1300
Hazardous MaterialMandatory
Max 1
To specify information relative to hazardous material
1400
Additional Hazardous Material DescriptionOptional
Max 10
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
LH1 Loop
Repeat 100
1410
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
1420
Hazardous Classification InformationOptional
Max 4
To specify the hazardous notation and endorsement information
1430
Hazardous Material Shipping NameOptional
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
1440
Freeform Hazardous Material InformationOptional
Max 25
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
1450
EPA Required DataOptional
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
1460
Canadian Dangerous RequirementsOptional
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
1470
Transborder Hazardous RequirementsOptional
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
1480
Hazardous Material Identifying Reference NumbersOptional
Max 5
To transmit specific hazardous material reference numbers
1490
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed
L0 Loop
Repeat 120
1500
Line Item - Quantity and WeightMandatory
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
1600
Description, Marks and NumbersOptional
Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers
L1 Loop
Repeat 20
1700
Rate and ChargesMandatory
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
1800
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
1900
Tariff ReferenceOptional
Max 1
To reference details of the tariff used to arrive at applicable rates or charge
2000
Export LicenseOptional
Max 1
To transmit information contained on an export license
2100
Import LicenseOptional
Max 1
To transmit import license number and effective dates
C8 Loop
Repeat 20
2200
Certifications and ClausesMandatory
Max 1
To specify applicable certifications and clauses
2210
Certifications Clauses ContinuationOptional
Max 5
To specify additional applicable certifications and clauses
H1 Loop
Repeat 10
2300
Hazardous MaterialMandatory
Max 1
To specify information relative to hazardous material
2400
Additional Hazardous Material DescriptionOptional
Max 10
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
LH1 Loop
Repeat 100
2410
Hazardous Identification InformationMandatory
Max 1
To specify the hazardous commodity identification reference number and quantity
2420
Hazardous Classification InformationOptional
Max 4
To specify the hazardous notation and endorsement information
2430
Hazardous Material Shipping NameOptional
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
2440
Freeform Hazardous Material InformationOptional
Max 25
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
2450
EPA Required DataOptional
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
2460
Canadian Dangerous RequirementsOptional
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
2470
Transborder Hazardous RequirementsOptional
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
2480
Hazardous Material Identifying Reference NumbersOptional
Max 5
To transmit specific hazardous material reference numbers
2490
Administrative Communications ContactOptional
Max 5
To identify a person or office to whom administrative communications should be directed

Summary

Position
Segment
Name
Max use
0100
Total Weight and ChargesMandatory
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
0200
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
L1 Loop
Repeat 20
0300
Rate and ChargesMandatory
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
0400
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
0500
Event DetailOptional
Max 10
To specify information about a specific event
0550
Certifications and ClausesOptional
Max 20
To specify applicable certifications and clauses
0600
RemarksOptional
Max 999
To transmit information in a free-form format for comment or special instruction
0700
Business Instructions and Reference NumberOptional
Max 1
To specify instructions in this business relationship or a reference number
0800
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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