840 Request for Quotation

Functional Group RQ

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Request for Quotation Transaction Set (840) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide potential buyers with the ability to solicit price, delivery schedule, and other items from potential sellers of goods and services.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Request for QuotationMandatory
Max 1
To indicate the beginning of a Request for Quotation Transaction Set and transmit identifying numbers and dates
0400
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0450
Installment InformationOptional
Max 1
To specify installment billing arrangement
0500
Reference InformationOptional
Max >1
To specify identifying information
0600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0700
Tax ReferenceOptional
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
0800
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
0900
Pricing InformationOptional
Max >1
To specify pricing information
0950
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
1100
Sales RequirementsOptional
Max 25
To specify general conditions or requirements of the sale
1200
Service, Promotion, Allowance, or Charge InformationOptional
Max 25
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1400
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
1500
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
1800
Item IdentificationOptional
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
1900
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
2000
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
2200
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
2300
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2700
Marks and Numbers InformationOptional
Max 10
To indicate identifying marks and numbers for shipping containers
2800
Required ResponseOptional
Max 100
To indicate information that is required to be included in the response
2850
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
LDT Loop
Repeat >1
2860
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
2870
Quantity InformationOptional
Max >1
To specify quantity information
2880
TextOptional
Max >1
To specify textual data
N9 Loop
Repeat 1000
2900
Extended Reference InformationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
2950
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
3000
TextOptional
Max >1
To specify textual data
3050
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
3080
Electronic Format IdentificationOptional
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat 10000
3100
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
3300
Party LocationOptional
Max 2
To specify the location of the named party
3400
Geographic LocationOptional
Max >1
To specify the geographic place of the named party
3500
Reference InformationOptional
Max 12
To specify identifying information
3600
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
3650
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
3700
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
3800
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3900
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
4000
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
4100
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4200
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
4300
Required ResponseOptional
Max 25
To indicate information that is required to be included in the response
SPI Loop
Repeat 1
4400
Specification IdentifierMandatory
Max 1
To provide a description of the included specification or technical data items
4500
Reference InformationOptional
Max 5
To specify identifying information
4600
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
4700
TextOptional
Max >1
To specify textual data
N1 Loop
Repeat 20
4900
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
5100
Party LocationOptional
Max 2
To specify the location of the named party
5200
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
5300
Reference InformationOptional
Max 20
To specify identifying information
5400
ContactOptional
Max 1
To identify a person or office to whom communications should be directed
5500
TextOptional
Max >1
To specify textual data
CB1 Loop
Repeat >1
5600
Contract and Cost Accounting Standards DataMandatory
Max 1
To specify contract and cost accounting standards data
5700
Reference InformationOptional
Max 20
To specify identifying information
5800
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
5900
Lead TimeOptional
Max 1
To specify lead time for availability of products and services
6000
TextOptional
Max >1
To specify textual data
PCT Loop
Repeat >1
6100
Percent AmountsMandatory
Max 1
To qualify percent amounts and supply percent amounts
6200
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount
ADV Loop
Repeat >1
6300
Advertising Demographic InformationMandatory
Max 1
To convey advertising demographic information
6400
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
6500
TextOptional
Max >1
To specify textual data
LM Loop
Repeat >1
6600
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
6700
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes

Detail

Position
Segment
Name
Max use
PO1 Loop
Repeat 100000
0100
Baseline Item DataMandatory
Max 1
To specify basic and most frequently used line item data
0150
Item IdentificationOptional
Max >1
To specify basic item identification data
0170
Maintenance TypeOptional
Max 1
To identify the specific type of item maintenance
0200
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0250
Contract InformationOptional
Max 1
To specify basic data about the contract or contract line item
0300
Additional Item DetailOptional
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
0400
Pricing InformationOptional
Max >1
To specify pricing information
0450
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
0470
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
0490
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
0500
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
0600
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0700
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
0800
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
0900
Item Physical DetailsOptional
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
1000
Reference InformationOptional
Max >1
To specify identifying information
1100
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
1300
Service, Promotion, Allowance, or Charge InformationOptional
Max 25
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1400
Conditions of SaleOptional
Max 25
To specify general conditions or requirements and to detail conditions for substitution of alternate products
1420
Sales RequirementsOptional
Max >1
To specify general conditions or requirements of the sale
1600
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
1650
Installment InformationOptional
Max 1
To specify installment billing arrangement
1700
Tax ReferenceOptional
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
1800
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
1900
Destination QuantityOptional
Max 50
To specify destination and quantity detail
2000
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
2300
Forecast ScheduleOptional
Max >1
To specify the forecasted dates and quantities
2400
Carrier Details (Quantity and Weight)Optional
Max 1
To specify the transportation details relative to commodity, weight, and quantity
2500
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2600
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2700
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2800
Marks and Numbers InformationOptional
Max 10
To indicate identifying marks and numbers for shipping containers
2890
Required ResponseOptional
Max 25
To indicate information that is required to be included in the response
2900
TextOptional
Max >1
To specify textual data
2910
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
LM Loop
Repeat >1
2920
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
2930
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
QTY Loop
Repeat >1
2940
Quantity InformationMandatory
Max 1
To specify quantity information
2950
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
SCH Loop
Repeat 104
2960
Line Item ScheduleMandatory
Max 1
To specify the data for scheduling a specific line-item
The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used, the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
2970
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2980
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2990
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
3000
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
3010
Reference InformationOptional
Max >1
To specify identifying information
LDT Loop
Repeat >1
3020
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
3030
Quantity InformationOptional
Max >1
To specify quantity information
3040
TextOptional
Max >1
To specify textual data
LM Loop
Repeat 1
3050
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
3060
Industry Code IdentificationMandatory
Max 1
To identify standard industry codes
SLN Loop
Repeat 1000
3080
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
3090
TextOptional
Max >1
To specify textual data
3100
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
3150
Advertising Demographic InformationOptional
Max >1
To convey advertising demographic information
QTY Loop
Repeat >1
3160
Quantity InformationMandatory
Max 1
To specify quantity information
3170
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
N9 Loop
Repeat 1000
3200
Extended Reference InformationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
3250
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
3300
TextOptional
Max >1
To specify textual data
3350
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
3380
Electronic Format IdentificationOptional
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat >1
3400
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
3600
Party LocationOptional
Max 2
To specify the location of the named party
3700
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3750
Quantity InformationOptional
Max >1
To specify quantity information
3800
Reference InformationOptional
Max 12
To specify identifying information
3900
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
3950
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
3960
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
4000
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
4050
Line Item ScheduleOptional
Max 200
To specify the data for scheduling a specific line-item
4100
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
4200
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
4300
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
4400
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4500
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
4600
Required ResponseOptional
Max 25
To indicate information that is required to be included in the response
4650
Pricing InformationOptional
Max 1
To specify pricing information
4690
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
LDT Loop
Repeat >1
4700
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
4800
Marks and Numbers InformationOptional
Max 10
To indicate identifying marks and numbers for shipping containers
4900
Quantity InformationOptional
Max 5
To specify quantity information
5000
TextOptional
Max >1
To specify textual data
PCT Loop
Repeat >1
5100
Percent AmountsMandatory
Max 1
To qualify percent amounts and supply percent amounts
5200
Monetary Amount InformationOptional
Max >1
To indicate the total monetary amount

Summary

Position
Segment
Name
Max use
0100
Transaction TotalsOptional
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.