X12 850 Purchase Order

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Code specifying the version number of the interchange control segments · 00501 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Interchange Acknowledgment Requested 1 Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PO Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 005010 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST

0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 850 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG

0200

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original This value will be transmitted on all production purchase orders 06 Confirmation This value will be transmitted on all parallel test purchase orders 22 Information Copy This value will be transmitted on all carbon copy purchase orders

BEG-02 · 92 · Purchase Order Type Code · Required · Code specifying the type of Purchase Order · PR Promotion RL Release or Delivery Order SA Stand-alone Order ZZ Mutually Defined Used for Cross-Dock II suppliers by request

BEG-03 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year BEG05 is the date assigned by the purchaser to purchase order. · Usage notes Date of Purchase Order

CUR

0400

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

This segment is used only when other than U.S. dollars

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · SE Selling Party

CUR-02 · 100 · Currency Code · Required Min 3 Max 3 · Code (Standard ISO) for country in whose currency the charges are specified · Usage notes Selling party currency

REF

0500

Reference Information

RequiredMax use >1

To specify identifying information

Usage notes

This segment may loop twice.

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IA Internal Vendor Number 8-digit procurement vendor code

REF-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER

0600

Administrative Communications Contact

RequiredMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment includes the name and phone number of the contracting officer. Questions concerning product and pricing should be directed to this number.

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · BD Buyer Name or Department

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 256 · Complete communications number including country or area code when applicable

FOB

0800

F.O.B. Related Instructions

RequiredMax use >1

To specify transportation instructions relating to shipment

FOB-01 · 146 · Shipment Method of Payment · Required · Code identifying payment terms for transportation charges FOB01 indicates which party will pay the carrier. · CC Collect PA Advance Prepaid PB Customer Pickup/Backhaul PC Prepaid but Charged to Customer PP Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Required · Code identifying type of location FOB02 is the code specifying transportation responsibility location. · CI City DE Destination (Shipping) FA Factory MI Mill OR Origin (Shipping Point) PL Plant RG Region Code Qualifies a code that identifies a geographic area where transportation rates apply TL Terminal Cargo Location

FOB-03 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes This element will contain the shipping point

CSH

1100

Sales Requirements

RequiredMax use 5

To specify general conditions or requirements of the sale

CSH-01 · 563 · Sales Requirement Code · Required · Code to identify a specific requirement or agreement of sale · N No Back Order Y Back Order if Out of Stock

SAC Loop

OptionalMax 10

Usage notes

AAFES max use is 10.

SAC

1200

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Code identifying the service, promotion, allowance, or charge · A260 Advertising Allowance A630 Blocking and Bracing Charge B190 Closing & Sealing B320 Competitive Allowance B560 Container Allowance B570 Container Deposits C000 Defective Allowance C310 Discount C350 Distributor Discount/Allowance C540 Early Buy Allowance C560 Early Ship Allowance C680 Environmental Protection Service D240 Freight D530 Hazardous Cargo Charge E550 Market Development Funds E800 No Return Credit Allowance F170 Pallet Exchange Charge F190 Palletizing F340 Pick/Up F800 Promotional Allowance F910 Quantity Discount G170 Redistribution Allowance G360 Repack Charge G470 Restocking Charge G870 Shrink-Wrap Charge H000 Special Allowance H660 Tax - Federal Excise Tax, FET H770 Tax - State Tax H920 Temporary Allowance I170 Trade Discount I310 Truckload Discount I410 Unsaleable Merchandise Allowance I530 Volume Discount

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

ITD

1300

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Usage notes

In order to capture the Terms of Sale various elements will be transmitted.

ITD-01 · 336 · Terms Type Code · Required · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic 02 End of Month (EOM) 03 Fixed Date 04 Deferred or Installment 05 Discount Not Applicable 06 Mixed 07 Extended 08 Basic Discount Offered 09 Proximo 10 Instant 11 Elective 12 10 Days After End of Month (10 EOM) 13 Seller to advise buyer 14 Previously agreed upon 15 Special Proximo

ITD-03 · 338 · Terms Discount Percent · Optional Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional CCYYMMDD format · Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

ITD-05 · 351 · Terms Discount Days Due · Optional Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional CCYYMMDD format · Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

ITD-07 · 386 · Terms Net Days · Optional Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable)

ITD-12 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

DTM

1500

Date/Time Reference

RequiredMax use 6

To specify pertinent dates and times

Usage notes

AAFES max use is 6.
Code 002 and 010 will always be transmitted
Code 015 will be transmitted only if a promotion order.
AAFES does not transmit a Cancel Date.

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 002 Delivery Requested 010 Requested Ship 023 Promotion Order - Start 038 Ship No Later 077 Requested for Delivery (Week of)

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

PKG

2200

Marking, Packaging, Loading

OptionalMax use 7

To describe marking, packaging, loading, and unloading requirements

Usage notes

AAFES max use is seven.
The PKG segment will only be sent to transmit Military TCN markings for overseas shipments.

PKG-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used. · F Free-form

PKG-02 · 753 · Packaging Characteristic Code · Required · Code specifying the marking, packaging, loading and related characteristics being described · 10 Shipping Package Labeling

PKG-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content Special marking or tagging data can be given in PKG05 (description). · Usage notes Mark all overseas orders with the markings contained in this element.

TD1

2300

Carrier Details (Quantity and Weight)

RequiredMax use 2

To specify the transportation details relative to commodity, weight, and quantity

TD1-03 · 23 · Commodity Code Qualifier · Required · Code identifying the commodity coding system used for Commodity Code · I Milstamp AITC or Water Commodity Code

TD1-04 · 22 · Commodity Code · Required Min 1 Max 30 · Code describing a commodity or group of commodities

TD5

2400

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use >1

To specify the carrier and sequence of routing and provide transit time information

Usage notes

TD505 will be used to specify a carrier, and/or provide a required "CALL STAMP". If you are FOB Origin, and receive a call stamp, you must CALL AAFES for routing instructions prior to shipment.
If a routing deviation is required, call AAFES Logistics.

TD5-04 · 91 · Transportation Method/Type Code · Required · Code specifying the method or type of transportation for the shipment · A Air AF Air Freight B Barge BP Book Postal C Consolidation D Parcel Post E Expedited Truck FL Motor (Flatbed) H Customer Pickup I Common Irregular Carrier L Contract Carrier LT Less Than Trailer Load (LTL) M Motor (Common Carrier) O Containerized Ocean P Private Carrier Q Conventional Ocean R Rail S Ocean SE Sea/Air T Best Way (Shippers Option) U Private Parcel Service X Intermodal (Piggyback) ZZ Mutually defined Represents truck load shipments.

TD5-05 · 387 · Routing · Required Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Loop

RequiredMax 1000

N9

2950

Extended Reference Information

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · AH Agreement Number

N9-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MTX

3000

Text

RequiredMax use >1

To specify textual data

Usage notes

This segment will contain any text clauses for the agreement reference in the previous N9 segment and CPSIA information.

MTX-02 · 1551 · Textual Data · Required Min 1 Max 4096 · To transmit large volumes of message text

N1 Loop

RequiredMax 200

N1

3100

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BT Bill-to-Party ST Ship To VN Vendor Z7 Mark-for Party Only used for orders that are consolidated or transshipped.

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 92 Assigned by Buyer or Buyer's Agent AAFES 4 digit alpha/numeric facility number or 7 digit numeric facility number UL Global Location Number (GLN)

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N2

3200

Additional Name Information

OptionalMax use 2

To specify additional names

N2-01 · 93 · Name · Required Min 1 Max 60 · Free-form name

N3

3300

Party Location

RequiredMax use 2

To specify the location of the named party

Usage notes

This segment may repeat a max of two times to contain all address information

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

3400

Geographic Location

RequiredMax use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country · Usage notes Sent on overseas orders only.

Detail

PO1 Loop

RequiredMax 100000

PO1

0100

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

• PO102 is required.

PO1-01 · 350 · Assigned Identification · Required Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set PO101 is the line item identification. · Usage notes This element will contain the purchase order item line number.

PO1-02 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity PO102 is quantity ordered.

PO1-03 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-04 · 212 · Unit Price · Required Min 1 Max 15 · Price per unit of product, service, commodity, etc. · Usage notes If code in PO103 is "EA", unit price will be in each. If code in PO103 is "CA", unit price will be in case

PO1-05 · 639 · Basis of Unit Price Code · Required · Code identifying the type of unit price for an item · Usage notes If PO 104 = O then PO 105 will = NC. If PO 104 is greater than 0 then PO 105 will equal UM. · NC No Charge UM Price per Unit of Measure

PO1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · EN EAN/UCC - 13 EO EAN/UCC - 8 IB International Standard Book Number (ISBN) UA U.P.C./EAN Case Code (2-5-5) UK GTIN 14-digit Data Structure UP UCC - 12

PO1-07 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · PI Purchaser's Item Code

PO1-09 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · VA Vendor's Style Number

PO1-11 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · SK Stock Keeping Unit (SKU)

PO1-13 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes AAFES internal CRC number

PO1-14 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · OT Internal Number

PO1-15 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes RMS Department Number

CTP Loop

OptionalMax >1

CTP

0400

Pricing Information

RequiredMax use 1

To specify pricing information

Usage notes

This segment will be utilized to transmit Voluntary Price Reduction (VPR) and/or sell price for pre-marking of merchandise.

CTP-02 · 236 · Price Identifier Code · Required · Code identifying pricing specification · PRP Promotional price RTL Retail

CTP-03 · 212 · Unit Price · Required Min 1 Max 15 · Price per unit of product, service, commodity, etc. See Figures Appendix for an example detailing the use of CTP03 and CTP04. See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

PID Loop

OptionalMax 30

Usage notes

AAFES max use is 30.

PID

0500

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

PO4

0900

Item Physical Details

RequiredMax use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

PO4-01 · 356 · Pack · Required Min 1 Max 6 · The number of inner containers, or number of eaches if there are no inner containers, per outer container

SDQ

1900

Destination Quantity

OptionalMax use 500

To specify destination and quantity detail

Usage notes

The SDQ segment will only be utilized by AAFES for Cross-Dock II purchase orders.
Max use is 500.

Example

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SDQ-02 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) SDQ02 is used only if different than previously defined in the transaction set. · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 92 Assigned by Buyer or Buyer's Agent UL Global Location Number (GLN)

SDQ-03 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code SDQ03 is the store number.

SDQ-04 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

SDQ-05 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-06 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-07 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-08 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-09 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-10 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-11 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-12 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-13 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-14 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-15 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-16 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-17 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-18 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-19 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-20 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SDQ-21 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

SDQ-22 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

TC2

2350

Commodity

OptionalMax use >1

To identify a commodity or a group of commodities or a tariff page commodity

Usage notes

This segment will be used to transmit the Commodity HTS Code and can repeat multiple times to accommodate all HTS codes related to the item.

TC2-01 · 23 · Commodity Code Qualifier · Required · Code identifying the commodity coding system used for Commodity Code · A Harmonized Tariff Schedule of the United States Annotated

TC2-02 · 22 · Commodity Code · Required Min 1 Max 30 · Code describing a commodity or group of commodities · Usage notes HTS Code

Summary

CTT Loop

RequiredMax 1

CTT

0100

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

CTT-03 · 81 · Weight · Required Min 1 Max 10 · Numeric value of weight

CTT-04 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · LB Pound

SE

0300

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample from AAFES 1

ST*850*0170~
BEG*00*ZZ*0072064557**20150830~
REF*IA*00138410~
PER*BD*CONTRACTING OFFICER*TE*XXXXXXXXXX~
FOB*CC*OR*RIALTO CA~
CSH*N~
ITD*01******30*****NET030~
DTM*010*20150907~
DTM*002*20150917~
TD1***I*709Z9BCT~
TD5****ZZ*PARTNERS.AAFES.COM~
N9*AH*AAFES T&C/RTL BUS AGRMT~
MTX**ARBA/ARA~
MTX**SHIPMENT AGAINST THIS ORDER IS ACCEPTANCE OF EXCHANGE RETAIL TERMS &
CONDITIONS & SUPPLIER REQUIREMENTS FOUND IN THESE URLS:
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/TERMSCONRETAIL.PDF AND
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/SUPPLY.PDF~
MTX**CROSSDOCK PROCESSING~
N1*VN*VENDOR NAME*9*VENDOR DUNS + 4 NUMBER~
N3*XXX~
N4*XXX*XX*XXXXX~
N1*ST*WACO AAFES*92*1059915~
N3*AAFES WACO DC*1801 EXCHANGE PARKWAY~
N4*WACO*TX*767120000~
N1*BT*HQ - ARMY/AIR FORCE EXCH SVC*92*1018542~
N3*ATTN: FA-A*PO BOX 660261~
N4*DALLAS*TX*75266~
PO1*00001*30*EA*4.79*UM*UP*XXXXXXXXXXXX*PI*478384233*VA*WHITE*SK*0131839*OT*1478~
PID*F****PILLOW COTTN FEATHER JUMBO~
PO4*6~
SDQ*EA*92*1011301*6*1079010*12*1010348*6*1011801*6~
PO1*00002*2*EA*31.37*UM*UP*XXXXXXXXXXXX*PI*478240835*VA*WHITE*SK*0324905*OT*1178~
PID*F****BED COTTON FEATHER FULL~
PO4*2~
SDQ*EA*92*1010419*2~
PO1*00003*6*EA*26.33*UM*UP*XXXXXXXXXXXX*PI*478384237*VA*WHITE*SK*0828889*OT*1478~
PID*F****PILLOW COTTON DOWN KING~
PO4*6~
SDQ*EA*92*1011801*6~
CTT*3**436.6*LB~
SE*38*0170~

Sample from AAFES 2

ST*850*7280~
BEG*00*SA*0072071529**20150830~
REF*IA*27207806~
PER*BD*CONTRACTING OFFICER*TE*XXXXXXXXXX~
FOB*PP*DE*CHINO CA~
CSH*N~
ITD*01******60*****NET060~
DTM*010*20150902~
DTM*002*20150914~
TD1***I*733Z9BCT~
TD5****ZZ*PREFD-REFER TO XDOCK IN~
N9*AH*AAFES T&C/RTL BUS AGRMT~
MTX**ARBA/ARA~
MTX**SHIPMENT AGAINST THIS ORDER IS ACCEPTANCE OF EXCHANGE RETAIL TERMS &
CONDITIONS & SUPPLIER REQUIREMENTS FOUND IN THESE URLS:
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/TERMSCONRETAIL.PDF AND
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/SUPPLY.PDF~
MTX**CROSSDOCK PROCESSING~
N1*VN*VENDOR NAME*9*VENDOR DUNS + 4 NUMBER~
N3*XXX~
N4*XXX*XX*XXXXX~
N1*ST*WCDC W COAST DC*92*1059966~
N3*BLDG 550 700 E ROTH RD*SHARPE ARMY DEPOT~
N4*FRENCH CAMP*CA*952319998~
N1*BT*HQ - ARMY/AIR FORCE EXCH SVC*92*1018542~
N3*ATTN: FA-A*PO BOX 660261~
N4*DALLAS*TX*75266~
PO1*00001*8*EA*4.5*UM*UP*XXXXXXXXXXXX*PI*495156208*VA*A0672*SK*5812799*OT*1795~
PO4*8~
PO1*00002*12*EA*10*UM*UP*XXXXXXXXXXXX*PI*495134166*VA*A1557*SK*5818578*OT*1795~
PO4*4~
PO1*00003*10*EA*10.5*UM*UP*XXXXXXXXXXXX*PI*495183048*VA*A2443*SK*5818834*OT*1795~
PO4*2~
CTT*3**353.2*LB~
SE*32*7280~

Sample from AAFES 3

ST*850*0758~
BEG*00*SA*0072087446**20150830~
REF*IA*64835102~
PER*BD*CONTRACTING OFFICER*TE*XXXXXXXXXX~
FOB*PP*DE*FORT LAUDERDALE FL~
CSH*N~
ITD*01******30*****NET030~
DTM*010*20150909~
DTM*002*20150914~
TD1***I*70DN5BCTY~
TD5****U*PREFD-FEDEX GROUND SERV~
N9*AH*AAFES T&C/RTL BUS AGRMT~
MTX**ARBA/ARA~
MTX**SHIPMENT AGAINST THIS ORDER IS ACCEPTANCE OF EXCHANGE RETAIL TERMS &
CONDITIONS & SUPPLIER REQUIREMENTS FOUND IN THESE URLS:
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/TERMSCONRETAIL.PDF AND
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/SUPPLY.PDF~
MTX**DANGEROUS MATERIAL-LIMIT QTY~
MTX**EXCHANGE QA INSPECTION REQD EMAIL INSP REQST TO QAQUESTIONS@~
MTX**AAFES.COM NLT 10 DAYS BEFORE SHP DTE WITH "INSP REQST" IN EM~
MTX**AIL SUBJECT.~
N1*VN*VENDOR NAME*9*VENDOR DUNS + 4 NUMBER~
N3*XXX~
N4*XXX*XX*XXXXX~
N1*ST*MACDILL MAIN STORE*92*1032125~
N3*BLDG 926*3108 N BOUNDARY BLVD~
N4*MACDILL AFB*FL*336080000~
N1*BT*HQ - ARMY/AIR FORCE EXCH SVC*92*1018542~
N3*ATTN: FA-A*PO BOX 660261~
N4*DALLAS*TX*75266~
PO1*00001*6*EA*66*UM*UP*XXXXXXXXXXXX*PI*434726027*VA*JPJLR
3082*SK*6452860*OT*1234~
PID*F****JP JOY EDP SPRAY 30ML~
PO4*1~
PO1*00002*6*EA*48*UM*UP*XXXXXXXXXXXX*PI*434726028*VA*JPJLR
3076*SK*6452869*OT*1234~
PID*F****JP JOY EDT SPRAY 30ML~
PO4*1~
PO1*00003*6*EA*114*UM*UP*XXXXXXXXXXXX*PI*434726029*VA*JPJLR
JP5319*SK*6452891*OT*1234~
PID*F****JP JOY EDP SPRAY 75ML~
PO4*1~
CTT*3**10.6*LB~
SE*38*0758~

Sample from AAFES 4

ST*850*0759~
BEG*00*SA*0072087447**20150830~
REF*IA*64835102~
PER*BD*CONTRACTING OFFICER*TE*XXXXXXXXXX~
FOB*PP*DE*FORT LAUDERDALE FL~
CSH*N~
ITD*01******30*****NET030~
DTM*010*20150909~
DTM*002*20150918~
PKG*F*10***MARK EACH PACKAGE FOR:~
PKG*F*10***TCN HXRKMR 7208 7447~
PKG*F*10***RDD 295 TP3~
PKG*F*10***HXYAAA AAFES~
PKG*F*10***UB1 NAHA, OKINAWA (MLTRY TERM)~
PKG*F*10***1771052 OKI KADENA MSTORE~
TD1***I*70DN5BCTY~
TD5****U*PREFD-FEDEX GROUND SERV~
N9*AH*AAFES T&C/RTL BUS AGRMT~
MTX**ARBA/ARA~
MTX**SHIPMENT AGAINST THIS ORDER IS ACCEPTANCE OF EXCHANGE RETAIL TERMS &
CONDITIONS & SUPPLIER REQUIREMENTS FOUND IN THESE URLS:
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/TERMSCONRETAIL.PDF AND
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/SUPPLY.PDF~
MTX**DANGEROUS MATERIAL-LIMIT QTY~
MTX**EXCHANGE QA INSPECTION REQD EMAIL INSP REQST TO QAQUESTIONS@~
MTX**AAFES.COM NLT 10 DAYS BEFORE SHP DTE WITH "INSP REQST" IN EM~
MTX**AIL SUBJECT.~
N1*VN*VENDOR NAME*9*VENDOR DUNS + 4 NUMBER~
N3*XXX~
N4*XXX*XX*XXXXX~
N1*ST*WCDC FLOW MANAGER*92*1059967~
N3*WCDC XD/TS*DOOR 54~
N3*BLDG 550A 700 E ROTH RD~
N4*FRENCH CAMP*CA*952310000~
N1*Z7*OKI KADENA MSTORE*92*1771052~
N3*XXX~
N4*XXX*XX*XXXXX~
N1*BT*HQ - ARMY/AIR FORCE EXCH SVC*92*1018542~
N3*ATTN: FA-A*PO BOX 660261~
N4*DALLAS*TX*75266~
PO1*00001*6*EA*66*UM*UP*XXXXXXXXXXXX*PI*434726027*VA*JPJLR
3082*SK*6452860*OT*1234~
PID*F****JP JOY EDP SPRAY 30ML~
PO4*1~
PO1*00002*4*EA*48*UM*UP*XXXXXXXXXXXX*PI*434726028*VA*JPJLR
3076*SK*6452869*OT*1234~
PID*F****JP JOY EDT SPRAY 30ML~
PO4*1~
PO1*00003*4*EA*114*UM*UP*XXXXXXXXXXXX*PI*434726029*VA*JPJLR
JP5319*SK*6452891*OT*1234~
PID*F****JP JOY EDP SPRAY 75ML~
PO4*1~
CTT*3**8.3*LB~
SE*46*0759~

Sample from AAFES 5

BEG*00*SA*0072289871**20150915~
REF*IA*62007701~
PER*BD*HARNAGEL SUSAN M*TE*2143122028~
FOB*PP*DE*CLEVELAND OH~
CSH*N~
ITD*01******30*****NET030~
DTM*010*20150923~
DTM*002*20151030~
PKG*F*10***MARK EACH PACKAGE FOR:~
PKG*F*10***TCN HXGBLD 7228 9871~
PKG*F*10***RDD 338 TP3~
PKG*F*10***HXYAAA AAFES~
PKG*F*10***HA8 FELIXSTOWE~
PKG*F*10***1446733 LAKENHEATH MAIN STORE~
TD1***I*658Z9BCT~
TD5****ZZ*PREFD-CALL AAFES TRANS FOR ROUTING~
N9*AH*AAFES T&C/RTL BUS AGRMT~
MTX**ARBA/ARA~
MTX**SHIPMENT AGAINST THIS ORDER IS ACCEPTANCE OF EXCHANGE RETAIL TERMS &
CONDITIONS & SUPPLIER REQUIREMENTS FOUND IN THESE URLS:
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/TERMSCONRETAIL.PDF AND
HTTP://WWW.AAFES.COM/IMAGES/DOINGBUSINESS/SUPPLY.PDF~
MTX**CALL AAFES TRANSPORTATION CENTER AT 214-312-4120 OR~
MTX**214-312-4854 14 DAYS PRIOR TO PO SHIP DATE FOR ROUTING.~
MTX**AAFES PO NUMBER MUST APPER ON ALL CARTONS. BILL OF LADING~
MTX**MUST INCLUDE PO NUMBER, NUMBER OF CARTONS, WEIGHT & CUBE~
MTX**FOR EACH PO.~
N1*VN*VENDOR NAME*9*VENDOR DUNS + 4 NUMBER~
N3*XXX~
N4*XXX*XX*XXXXX~
N1*ST*LAKENHEATH MAIN STOR*92*1446733~
N3*XXX~
N4*XXX*XX*XXXXX~
N1*BT*HQ - ARMY/AIR FORCE EXCH SVC*92*1018542~
N3*ATTN: FA-A*PO BOX 660261~
N4*DALLAS*TX*75266~
PO1*00001*8*EA*78*UM*UP*XXXXXXXXXXXX*PI*485491190*VA*56090*SK*3737196*OT*1085~
PID*F****VITA-MIX 32 OZ CONTAINER~
PO4*8~
PO1*00002*5*EA*14.39*UM*UP*XXXXXXXXXXXX*PI*485133039*VA*15425*SK*5412624*OT*1085~
PID*F****COOKBK ANI'S RAW FOOD ESSENT~
PO4*1~
PO1*00003*5*EA*14.36*UM*UP*XXXXXXXXXXXX*PI*485133040*VA*15030*SK*5412647*OT*1085~
PID*F****COOKBK HEALING PWR WHOLE FD~
PO4*1~
CTT*3**5112.8*LB~
SE*64*2644~