X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
BIG2013030610000120130228999999~
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
MUST BE 6 DIGIT NUMERIC.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
NTEINVFOB DESTINATION FREIGHT PREPAID~
Reference Identification
To specify identifying information
This segment is required only when multiple invoices are being sent for one purchase order.
REFAI100002~
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AP
- Accounts Payable Department
- AR
- Accounts Receivable Department
- IC
- Information Contact
Code identifying the type of communication number
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Safeway requires three N101 qualifiers.
N1RICOMPANY A91234567890000~
N1STSAFEWAY INC.9009137209nnnn
N1BTALBERTSONS COMPANIES, LLC90091372091700~
Code identifying an organizational entity, a physical location, property or an individual
- RI
- Remit To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
N2*TRACY PRODUCE~
Address Information
To specify the location of the named party
N3*16900 West Schulte Road~
Geographic Location
To specify the geographic place of the named party
N4TracyCA*95376~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Safeway requires three N101 qualifiers.
N1RICOMPANY A91234567890000~
N1STSAFEWAY INC.9009137209nnnn
N1BTALBERTSONS COMPANIES, LLC90091372091700~
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
N2*TRACY PRODUCE~
Address Information
To specify the location of the named party
N3*16900 West Schulte Road~
Geographic Location
To specify the geographic place of the named party
N4TracyCA*95376~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Safeway requires three N101 qualifiers.
N1RICOMPANY A91234567890000~
N1STSAFEWAY INC.9009137209nnnn
N1BTALBERTSONS COMPANIES, LLC90091372091700~
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
N2*TRACY PRODUCE~
Address Information
To specify the location of the named party
N3*16900 West Schulte Road~
Geographic Location
To specify the geographic place of the named party
N4TracyCA*95376~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
ITD0132201303161020130321156304*2% 10 NET 15 DAYS~(with discount)
ITD01*30201501040201502032000****NET 20 DAYS~ (without discount)
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
Code identifying the beginning of the terms period
- 2
- Delivery Date
- 3
- Invoice Date
- 8
- Invoice Transmission Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days until total invoice amount is due (discount not applicable)
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
DTM01120130306~
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
IT150CA15.12UA002310000260~
IT1**7500.5LB1.5**UA002310000222~ (random weight item)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- LB
- Pound
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UA
- U.P.C./EAN Case Code (2-5-5)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Additional Item Data
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities
IT350CA~
Send this segment when IT102/IT103, Qty Invoiced is in LB.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
Pricing Information
To specify pricing information
CTP*UCP15.12~
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Product/Item Description
To describe a product or process in coded or free-form format
PIDF***SPECIAL PRODUCT 12-12 OZ~
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
SACAB28078001.56*022-1388 ASTOI 02/28/13-04/04/13~
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
- A400
- Allowance Non-performance
- B010
- Cents Off
- B130
- Cigarette Stamping
- B280
- Combination Performance and Non-performance
- C090
- Deposit Charges
- C310
- Discount
- C320
- Display Allowance
- D210
- Freight Equalization
- D240
- Freight
- D250
- Freshness/Leaker Allowance
- D350
- Goods and Services Credit Allowance
- D360
- Goods and Services Tax Charge
- E730
- New Item Allowance
- F190
- Palletizing
- F280
- Performance Allowance
- F670
- Price and Marketing Allowance
- F800
- Promotional Allowance
- G330
- Rental Charge
- G740
- Service Charge
- G910
- Single Shipment Fee
- G930
- Slip Sheet Unloading Allowance
- H400
- Stopcharge
- H625
- Tax - Beverage Tax
- H850
- Tax
- I170
- Trade Discount
- I390
- Unloading
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- LB
- Pound
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
- 18
- Non-Payable Tax
A free-form description to clarify the related data elements and their content
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
TDS*65840~
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
SACAB28078001.56*022-1388 ASTOI 02/28/13-04/04/13~
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
- A400
- Allowance Non-performance
- B010
- Cents Off
- B130
- Cigarette Stamping
- B280
- Combination Performance and Non-performance
- C090
- Deposit Charges
- C310
- Discount
- C320
- Display Allowance
- D240
- Freight
- D250
- Freshness/Leaker Allowance
- D350
- Goods and Services Credit Allowance
- D360
- Goods and Services Tax Charge
- E730
- New Item Allowance
- F190
- Palletizing
- F280
- Performance Allowance
- F670
- Price and Marketing Allowance
- F800
- Promotional Allowance
- G330
- Rental Charge
- G740
- Service Charge
- G910
- Single Shipment Fee
- H090
- Special Handling
- H400
- Stopcharge
- H625
- Tax - Beverage Tax
- H850
- Tax
- H910
- Temperature Protection
- I170
- Trade Discount
- I390
- Unloading
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- LB
- Pound
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
- 18
- Non-Payable Tax
A free-form description to clarify the related data elements and their content
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
ISS50CA~
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- LB
- Pound
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
CTT*1~
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample
BIG*20130306*100001*20130228*999999~
NTE*INV*FOB DESTINATION FREIGHT PREPAID~
REF*AI*100002~
PER*IC*JOHN DOE*TE*555-222-5252~
N1*RI*COMPANY A*9*1234567890000~
N1*ST*SAFEWAY INC.*9*009137209~
N1*BT*ALBERTSONS COMPANIES, LLC*9*0091372091700~
N2*TRACY PRODUCE~
N3*16900 West Schulte Road~
N4*Tracy*CA*95376~
ITD*01*3*2*20130316*10*20130321*15*6304****2% 10 NET 15 DAYS~
DTM*011*20130306~
IT1**50*CA*15.12**UA*002310000260~
IT3*50*CA~
CTP**UCP*15.12~
PID*F****SPECIAL PRODUCT 12-12 OZ~
SAC*A*B280***7800***1.56****02***2-1388 ASTOI 02/28/13-04/04/13~
TDS*65840~
SAC*A*B280***7800***1.56****02***2-1388 ASTOI 02/28/13-04/04/13~
ISS*50*CA~
CTT*1~
SE*21*4050001~
Sample 810
BIG*20030823*100001*20030815*999999~
NTE*INV*FOB DESTINATION FREIGHT PREPAID~
REF*AI*100002~
N1*ST*SAFEWAY INC*9*009137209nnnn~
N1*BT*ALBERTSONS COMPANIES, LLC*9*0091372091700~
N1*RI*COMPANY A*9*1234567890000~
N3*11 YOUR STREET~
N4*CHICAGO*IL*60676~
ITD*08*3*1*20031022*60*20031023*61~
DTM*011*20030823~
IT1**12*CA*11.04**UA*002310000011*VN*123456~
CTP**UCP*11.04~
PID*F****MERCHANDISE 1~
IT1**32*CA*11.1**UA*002310000012*VN*67890~
CTP**UCP*11.1~
PID*F****MERCHANDISE 2~
SAC*A*B280***4992***1.56****02***2-1388 PROMO~
TDS*41816~
SAC*A*D240***-1960~
ISS*44*CA~
CTT*2~
SE*23*0001~
Sample Invoice with Random Weight
BIG*20130920*100001*20130828*999999~
N1*ST*SAFEWAY INC*9*009137209nnnn~
N1*BT*ALBERTSONS COMPANIES, LLC*9*0091372091700~
N1*RI*COMPANY A*9*1234567890000~
N3*11 YOUR STREET~
N4*CHICAGO*IL*60676~
ITD**3****20030930*7~
DTM*011*20130920~
IT1**7500.5*LB*1.5**UA*002310000222~
IT3*120*CA~
CTP**UCP*7500.5~
PID*F****TOP ROUND WHOLE~
TDS*1125075~
ISS*7500.5*LB~
CTT*1~
SE*17*2168~
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