X12 850 Purchase Order

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

BEG00SA548177**20130627~ Warehouse Order
BEG00SA548177*20130627******30~ Store Order

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• SA: Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

ALL SAFEWAY PO NUMBERS ARE 6 DIGITS NUMERIC.

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• BEG05 is the date assigned by the purchaser to purchase order.

BEG-12 · 640 · Transaction Type Code · Optional · Identifier (ID)

Code specifying the type of transaction

• 30: Delivery

0500 Heading > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

Usage notes

REFSB0005~ (Store 0005, DSD Store Orders Only)
REFDP901~ (Location Code 901, DSD Store Orders Only)
REFAN547797~ (Associated Purchase Order or Ship With PO#)

Store Order:
• If a vendor supports multiple location codes (BDR Subs) the value in REF02 will now represent the loc code for all items on the PO. The default value of ‘301’ will still be sent in the following scenarios

o Vendors with only one location code (BDR Sub).

o Items missing location codes. If a PO received with a ‘301’ default but the items should report to a different location, please reach out to the BDR support team to correct the item/location code assignment. (Important for vendor with multiple loc codes)

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• AN: Associated Purchase Orders
• DP: Department Number
• SB: Sales Region Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0600 Heading > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

PERBDJOHN JONESTETelephone Number~ (Warehouse orders only)

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• BD: Buyer Name or Department

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 256

Complete communications number including country or area code when applicable

0800 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

To specify transportation instructions relating to shipment

Usage notes

FOB*PB~

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• PB: Customer Pick-up/Backhaul
• PC: Prepaid but Charged to Customer
• PP: Prepaid (by Seller)

1500 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Customer Pick-Up Warehouse Order:
DTM00220130705~
DTM11820130704~

Delivered Warehouse Order:
DTM00220130705~

Store Orders:
DTM00220130705~

Effective 1/13/19 for Store Orders: Using the defined schedule, Albertsons will populate the proper delivery date for the shipment.

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 002: Delivery Requested
• 118: Requested Pick-up

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

2200 Heading > PKG

PKG Marking, Packaging, Loading

Optional · Max use 200

To describe marking, packaging, loading, and unloading requirements

Usage notes

PKG******01~ (Warehouse orders only when available.)

PKG-06 · 400 · Unit Load Option Code · Optional · Identifier (ID)

Code identifying loading or unloading a shipment

• 01: Palletized
• 02: Floor Stack/Hand Pile
• 03: Mixed
• 04: Slip Sheet
• 05: Module

2400 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use >1

To specify the carrier and sequence of routing and provide transit time information

Usage notes

TD5MTRUCK~
TD5HOUR CR/T~

TD5-04 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• H: Customer Pickup
• M: Motor (Common Carrier)

TD5-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Loop Optional Max >1

2950 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

N9AH548177~ (Warehouse & Store orders when applicable.)

THE SOLE PURPOSE OF THE N9 SEGMENT IN THE 850 (WAREHOUSE) DOCUMENT IS TO PROVIDE THE BEGINNING LOOP FOR SUBSEQUENT MSG SEGMENTS.

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• AH: Agreement Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

3000 Heading > N9 Loop > MTX

MTX Text

Optional · Max use >1

To specify textual data

Usage notes

MTXTHIS PURCHASE ORDER IS SUBJECT TO THE SAME TERMS AND~
MTXCONDITIONS AS SAFEWAY PURCHASE ORDER FORM 1030~
MTX**PICKUP NO. E450562~

SAFEWAY WILL SEND MULTIPLE MTX SEGMENTS CONTAINING 80 CHARACTERS PER SEGMENT FOR COMMENTS > 80 CHARACTERS. WHEN APPLICABLE, THE ASSIGNED PICK-UP NUMBER WILL BE SENT IN THIS SEGMENT.

MTX-02 · 1551 · Message Text · Optional · String (AN) · Min 1 Max 4096

To transmit large volumes of message text

N1 Loop Optional Max >1

3100 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

Warehouse Orders:

N1STALBERTSONS LLC A SUB.OF ALBERTSONS COMPANIES90091372092527~
N2Tracy Produce~
N316900 West Schulte Road~
N4TracyCA*95376~

N1BTALBERTSONS COMPANIES, LLC90091372091700~
N2NATIONAL SERVICES CENTER~
N3P.O. BOX 29093~
N4PHOENIXAZ*85038~

N1VNBEST SUPPLIER INC.91234567890000~ N101 = VN if 4030X12, N101=SE if4030VICS
N3P.O. BOX 11111~
N4LOS ALAMITOSCA90001~

Store Orders:

N1ST**9009137209SSS~ (SSSS = 4 DIGIT STORE #)
N2VONS~ (STORE DIVISION NAME)
N316900 STORE ADDRESS~
N4LOS ANGELESCA*90008~

N1BTALBERTSONS COMPANIES, LLC9009137209XXXX~ XXXX=4 DIGIT DIVISION~

N1VNDSDXXXXXXXXX91234567890000~ XXX=DSD ASSIGNED DATA BATCHNAME
N101 = VN if 4030X12, N101=SE if 4030VICS

Albertsons Companies Warehouse Duns
Listing: http://suppliers.safeway.com/pdf/pdf_us/DunsListing-USA.pdf

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
• SE: Selling Party
• ST: Ship To
• VN: Vendor

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

3200 Heading > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names

Usage notes

See N1 sample.

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

3300 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

Usage notes

See N1 sample.

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

3400 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use >1

To specify the geographic place of the named party

Usage notes

See N1 sample.

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Detail

PO1 Loop Required Max >1

0100 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

Warehouse Order:
UOM will be 'CA'.
PO110CA12.5UA042040304101IN20403041VN22222~
PO1**25CA7.64PPUA043010006010IN30106017VN111111~ (RANDOM WEIGHT ITEM)

Store Order:
New changes effective 1/13/19
UOM can be 'CA' or 'EA'.
'UA' will always be sent followed by the consumer UPC. This UPC is required on Supplier EDI894, G8304 to Safeway.
Item Cost (PO104) will be added.

PO110EA1.12UA042040304101IN30000017VN*12341~ PO108/09/10/11 will be sent if available.

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

PO1-02 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• CA: Case
• EA: Each

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• PP: Price per Pound

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• UA: U.P.C./EAN Case Code (2-5-5)

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IN: Buyer's Item Number

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VN: Vendor's (Seller's) Item Number

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

CTP Loop Optional Max >1

0400 Detail > PO1 Loop > CTP Loop > CTP

CTP Pricing Information

Required · Max use 1

To specify pricing information

Usage notes

CTPRSFCP*12.5~

CTP-01 · 687 · Class of Trade Code · Optional · Identifier (ID)

Code indicating class of trade

• RS: Resale

CTP-02 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• FCP: First Cost Price

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

PID Loop Optional Max >1

0500 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

PIDF08***ITEM DESCRIPTION 1/10 LB~

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-02 · 750 · Product/Process Characteristic Code · Optional · Identifier (ID)

Code identifying the general class of a product or process characteristic

• 08: Product

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

SAC Loop Optional Max >1

1300 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

SACAB28020002.00****02~

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• B280: Combination Performance and Non-performance
• D240: Freight

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-08 · 118 · Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate expressed in the standard monetary denomination for the currency specified

• SAC08 is the allowance or charge rate per unit.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 02: Off Invoice
• 06: Charge to be Paid by Customer

Summary

CTT Loop Optional Max >1

0100 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

CTT1**120LB~

If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

CTT-03 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

CTT-04 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• LB: Pound

0300 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Random Weight Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231117*0040*^*00403*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231117*004052*000000001*X*004030~
ST*850*01403001~
BEG*00*SA*548177**20130627~
PER*BD*JOHN JONES*TE*5552225555~
FOB*PB~
DTM*002*20130705~
DTM*118*20130704~
PKG******01~
TD5****H*OUR CR/T~
N9*AH*548177~
MTX**THIS PURCHASE ORDER IS SUBJECT TO THE SAME TERMS AND~
MTX**CONDITIONS AS SAFEWAY PURCHASE ORDER FORM 1030~
MTX**PICKUP NO. E450562~
N1*ST*SAFEWAY INC*9*0091372092527~
N2*TRACY PRODUCE~
N3*16900 WEST SCHULTE RD~
N4*Tracy*CA*95376~
N1*BT*SAFEWAY INC*9*0091372091700~
N2*NATIONAL SERVICES CENTER~
N3*P.O. BOX 29093~
N4*PHOENIX*AZ*85038~
N1*VN*BEST SUPPLIER INC.*9*1234567890000~
N3*P.O. BOX 11111~
N4*LOS ALAMITOS*CA*90001~
PO1**10*CA*12.5*PP*UA*042040304101*IN*20403041*VN*22222~
CTP*RS*FCP*12.5~
PID*F*08***RANDOM WEIGHT ITEM 1 1/10 LB~
SAC*A*B280***2000***2.00****02~
PO1**100*CA*2.82*PP*UA*043010021900*IN*19828*VN*30100219~
CTP*RS*FCP*2.82~
PID*F*08***RANDOM WEIGHT ITEM 2 1/20 LB~
CTT*2**120*LB~
SE*32*01403001~
GE*1*000000001~
IEA*1*000000001~

Store Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231117*0041*^*00403*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231117*004114*000000001*X*004030~
ST*850*01403001~
BEG*00*SA*548177**20110331*******30~
REF*SB*1738~
REF*DP*901~
FOB*PC~
DTM*002*20110401~
TD5****M*TRUCK~
N9*AH*548177~
MTX**THIS PURCHASE ORDER IS GOVERNED BY AND SUBJECT TO THE TERMS OF THE CONTINUING~
MTX**COMMODITY GUARANTY AND INDEMNITY AGREEMENT, SAFEWAY FORM NO. 1060~
N1*ST**9*0091372091738~
N2*VONS~
N3*729 NORTH H STREET~
N4*LOMPOC*CA*93436~
N1*BT*ALBERTSONS COMPANIES, LLC*9*0091372092900~
N1*VN*DSD BEST SUPPLIER INC.*9*1234567890000~
PO1**10*EA*1.12**UA*042040304101*IN*30000017*VN*12341~
CTP*RS*FCP*1.12~
PID*F*08***ITEM DESCRIPTION~
CTT*1~
SE*21*01403001~
GE*1*000000001~
IEA*1*000000001~

Warehouse Order

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231117*0041*^*00403*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231117*004129*000000001*X*004030~
ST*850*01402002~
BEG*00*SA*548177**20130627~
REF*AN*547794~
PER*BD*JOHN JONES*TE*5552225555~
FOB*PB~
DTM*002*20130705~
DTM*118*20130704~
PKG******01~
TD5****H*OUR CR/T~
N9*AH*548177~
MTX**THIS PURCHASE ORDER IS SUBJECT TO THE SAME TERMS AND~
MTX**CONDITIONS AS SAFEWAY PURCHASE ORDER FORM 1030~
MTX**PICKUP NO. E450562~
N1*ST*SAFEWAY INC*9*0091372092535~
N2*Tracy Grocery~
N3*16900 West Schulte Road~
N4*Tracy*CA*95376~
N1*BT*SAFEWAY INC*9*0091372091700~
N2*NATIONAL SERVICES CENTER~
N3*P.O. BOX 29093~
N4*PHOENIX*AZ*85038~
N1*VN*BEST SUPPLIER INC.*9*1234567890000~
N3*PO BOX 111~
N4*LOS ALAMITOS*CA*90001~
PO1**75*CA*20.94**UA*001110000773*IN*73200011~
CTP*RS*FCP*20.94~
PID*F*08***ITEM 1 6/22 FZ~
SAC*A*B280***9450***1.26****02~
PO1**160*CA*20.94**UA*001110000777*IN*73200099*VN*12890~
CTP*RS*FCP*20.94~
PID*F*08***ITEM 2 6/22 FZ~
SAC*A*B280***44160***2.76****02~
CTT*2**2537*LB~
SE*34*01402002~
GE*1*000000001~
IEA*1*000000001~