X12 850 Purchase Order
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Example: BEG00KN*59665**20141210!
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
- CP
- Change to Purchase Order
(Rebook) (alternative option is to use the Message 860 = Purchase Order Change Request)
- KN
- Purchase Order
Identifying number for Purchase Order assigned by the orderer/purchaser
59665 (Purchase Order Number)
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BEG05 is the date assigned by the purchaser to purchase order.
20141210 = Order Date
Reference Information Forwarder's Reference Number
To specify identifying information
Example: REFFN14-2321!
Code qualifying the Reference Identification
- FN
- Forwarder's Reference Number
(Freight Order Number)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
14-2321 (Freight Forwarder Reference Number)
Reference Information Related Vendor Order Number
To specify identifying information
Example: REF1VNYC-00212/59665!
Code qualifying the Reference Identification
- 1V
- Related Vendor Order Number
(Purchase Order Long)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
NYC-00212/59665 (Purchase Order Number long) M
Reference Information Tracking Number
To specify identifying information
Example: REF2I1!
Code qualifying the Reference Identification
- 2I
- Tracking Number
(Version Number Rebook)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
1 (first Rebook)
Date/Time Reference Delivery Requested
To specify pertinent dates and times
Example: DTM00220141211*1100!
Code specifying type of date or time, or both date and time
- 002
- Delivery Requested
(Delivery Date)
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
20141211 = Delivery Date expressed as CCYYMMDD
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
1100 = Delivery Time expressed as HHMM
Date/Time Reference Requested Pickup Date
To specify pertinent dates and times
Example: DTM11820141210*1500!
Code specifying type of date or time, or both date and time
- 118
- Requested Pickup Date
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
20141211 = Pickup Date expressed as CCYYMMDD
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
1500 = Pickup Time expressed as HHMM
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Example: N9KKDELIVERY!
Code qualifying the Reference Identification
- KK
- Delivery Reference
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
DELIVERY
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Example: N9ZZMUTUALLY DEFINED!
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Mutually Defined
Text
To specify textual data
Example: MTXORIORDER NOTES!
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Example: N9P8PICKUP!
Code qualifying the Reference Identification
- P8
- Pickup Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Party Identification
To identify a party by type of organization, name, and code
Example: N1BYALDI REGIONUL0041498000226!
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buyer
(ALDI REGION)
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- UL
- Global Location Number (GLN)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Example: N3*ALDI STREET 1!
Address information
ALDI STREET 1
Geographic Location
To specify the geographic place of the named party
Example: N4ALDI CITYIL15328US!
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
Country Code (ISO 3166 two alpha code)
Administrative Communications Contact Accounting Department
To identify a person or office to whom administrative communications should be directed
Examples:
PERADMR. SMITHTE+1 (507) 222-3333!
PERADMR. SMITHFX+1 (507) 222-1111!
PERADMR. SMITHEMMR.SMITH@ALDI-SUED.COM!
Code identifying the major duty or responsibility of the person or group named
- AD
- Accounting Department
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Administrative Communications Contact Order Department
To identify a person or office to whom administrative communications should be directed
Examples:
PERODMRS. SMITHTE+1 (507) 222-4444!
PERODMRS. SMITHFX+1 (507) 222-6666!
PERODMRS. SMITHEMMRS.SMITH@ALDI-SUED.COM!
Code identifying the major duty or responsibility of the person or group named
- OD
- Order Department
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Party Identification
To identify a party by type of organization, name, and code
Example: N1DADELIVERY ADDRESSUL0041498000226!
Code identifying an organizational entity, a physical location, property or an individual
- DA
- Delivery Address
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- UL
- Global Location Number (GLN)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Example: N3*DELIVERY STREET 1!
Geographic Location
To specify the geographic place of the named party
Example: N4DELIVERY CITYIL15328US!
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Party Identification
To identify a party by type of organization, name, and code
Example: N1FWFORWARDER!
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Example: PERFCMR. TRUCKERTE+1 (507) 222-8888!
Code identifying the major duty or responsibility of the person or group named
- FC
- Forwarder Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Party Identification
To identify a party by type of organization, name, and code
Example: N1TOFINAL RECIPIENT1150483782!
Code identifying an organizational entity, a physical location, property or an individual
- TO
- Message To
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- UL
- Global Location Number (GLN)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Example: N3*RECIPIENT STREET 1!
Geographic Location
To specify the geographic place of the named party
Example: N4RECIPIENT CITYIL15328US!
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
Country Code (ISO 3166 two alpha code)
Party Identification
To identify a party by type of organization, name, and code
Example: N1PWPICKUP ADDRESS1150483782!
Code identifying an organizational entity, a physical location, property or an individual
- PW
- Pickup Address
(N9.128 = P8)
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- UL
- Global Location Number (GLN)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Example: N3*PICKUP STREET 1!
Geographic Location
To specify the geographic place of the named party
Example: N4PICKUP CITYIL15328US!
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Party Identification
To identify a party by type of organization, name, and code
Example: N1SUSUPPLIER1150483782!
Code identifying an organizational entity, a physical location, property or an individual
- SU
- Supplier
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- UL
- Global Location Number (GLN)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Example: N3*SUPPLIER STREET 1!
Geographic Location
To specify the geographic place of the named party
Example: N4SUPPLIER CITYIL15328US!
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
Country Code (ISO 3166 two alpha code)
Reference Information
To specify identifying information
Example: REFIA12345!
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
(ALDI Internal Supplier Number)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Example:
PO1110.000PL*IN12345CRUS-54321ZZ123EQPALLET!
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
1 (Purchase Order Line Number)
Numeric value of quantity
- PO102 is quantity ordered.
10.000 (Quantity Ordered)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- PC
- Piece
- PL
- Pallet/Unit Load
- ZZ
- Mutually Defined
(here for 1/2 Pallet means Düsseldorfer)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
(ALDI Product Code)
Identifying number for a product or service
1234567 (ALDI Product Code up to 7 digits)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CR
- Contract Number
(Contract Number of the ordered Product)
Identifying number for a product or service
US-54321 (Contract Number)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
(here for Contract Order Code, just US)
Identifying number for a product or service
123 (Contract Order Code)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EQ
- Equipment Type
Identifying number for a product or service
Product/Item Description
To describe a product or process in coded or free-form format
Example: PIDF***MUESLI!
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
MUESLI (Product Descriprion)
Measurements Number per Package
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Example: MEA*NA12.00!
Measurements Number Pkgs. per Master Pack
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
This segment is use to provide the number of units in higher packaging (e.g. cases on pallets). Not required if the unit code in the previous P01 segment is already CS (Cases).
Example: MEA*NM120.00!
Code identifying a specific product or process characteristic to which a measurement applies
- NM
- Number Pkgs. per Master Pack
Here Number of Units in higher packaging / e.g. Cases on pallets
The value of the measurement
120.00 Total number of cases on higher Packaging
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example: CTT1**0PF!
Total number of line items in the transaction set
1 (Number of Line Items)
Value of volumetric measure
0 (Total Pallets)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PF
- Pallet (Lift)
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
GS*PO*SENDERGS*RECEIVERGS*20231117*002044*000000001*X*005010!
ST*850*00001!
BEG*00*KN*59665**20141210!
REF*1V*NYC-00212/59665!
REF*FN*14-2321!
REF*2I*1!
DTM*002*20141211*1100!
DTM*118*20141210*1500!
N9*ZZ*MUTUALLY DEFINED!
MTX*ORI*ORDER NOTES!
N9*KK*DELIVERY!
N9*P8*PICKUP!
N1*BY*ALDI REGION*UL*0041498000226!
N3*ALDI STREET 1!
N4*ALDI CITY*IL*15328*US!
PER*AD*MR. SMITH*TE*+1 (507) 222-3333!
PER*AD*MR. SMITH*FX*+1 (507) 222-1111!
PER*AD*MR. SMITH*EM*MR.SMITH@ALDI-SUED.COM!
PER*OD*MRS. SMITH*TE*+1 (507) 222-4444!
PER*OD*MRS. SMITH*FX*+1 (507) 222-6666!
PER*OD*MRS. SMITH*EM*MRS.SMITH@ALDI-SUED.COM!
N1*FW*FORWARDER!
PER*FC*MR. TRUCKER*TE*+1 (507) 222-8888!
N1*SU*SUPPLIER*1*150483782!
N3*SUPPLIER STREET 1!
N4*SUPPLIER CITY*IL*15328*US!
REF*IA*12345!
N1*TO*FINAL RECIPIENT*1*150483782!
N3*RECIPIENT STREET 1!
N4*RECIPIENT CITY*IL*15328*US!
N1*PW*PICKUP ADDRESS*1*150483782!
N3*PICKUP STREET 1!
N4*PICKUP CITY*IL*15328*US!
N1*DA*DELIVERY ADDRESS*UL*0041498000226!
N3*DELIVERY STREET 1!
N4*DELIVERY CITY*IL*15328*US!
PO1*1*10.000*PL***IN*12345*CR*US-54321*ZZ*123*EQ*PALLET!
PID*F****MUESLI!
MEA**NA*12.00!
MEA**NM*120.00!
CTT*1****0*PF!
SE*41*00001!
GE*1*000000001!
IEA*1*000000001!
Sample from Aldi
GS*PO*SENDERGS*RECEIVERGS*20231117*002104*000000001*X*005010!
ST*850*87750001!
BEG*00*KN*244975**20231106!
REF*1V*JEF-244975!
DTM*002*20231114*0000!
N9*KK*DELIVERY!
N9*ZZ*Mutually Defined!
N1*BY*Aldi Jefferson*UL*0041498000424!
N3*1597 Dry Pond Road!
N4*Jefferson*GA*30549*US!
PER*OD*Lori Kenyon*TE*+ 1 (706) -708-0562!
PER*OD*Lori Kenyon*EM*lori.kenyon@aldi.us!
N1*SU*Performance Produce LLC*1*7939385930001!
N3*P.O. Box 1656!
N4*Salisbury*NC*28145-1656*USA!
REF*IA*01598!
N1*TO*Performance Produce LLC*1*7939385930001!
N3*1113 Lexington Avenue!
N4*Salisbury*NC*28144*US!
N1*DA*Aldi Jefferson*UL*0041498000424!
N3*1597 Dry Pond Road!
N4*Jefferson*GA*30549*US!
PO1**136*CA***IN*51058*CR*184263*ZZ*22709*EQ*Case(s)!
PID*F****Mdly Bitesize Potatoes 24oz!
PO1**188*CA***IN*52684*CR*600838***EQ*Case(s)!
PID*F****Yellow Bitesize Potatoes 24oz!
PO1**140*CA***IN*702143*CR*601135***EQ*Case(s)!
PID*F****Org Yellow Potatoes 24oz!
PO1**126*CA***IN*709381*CR*601358***EQ*Case(s)!
PID*F****Assorted Herbs Mixed Case!
PO1**68*CA***IN*710285*CR*601440***EQ*Case(s)!
PID*F****Ruby Nibbles 16 oz!
CTT*5****9.95*PF!
SE*33*87750001!
ST*850*87750002!
BEG*00*KN*244976**20231106!
REF*1V*JEF-244976!
DTM*002*20231117*0000!
N9*KK*DELIVERY!
N9*ZZ*Mutually Defined!
N1*BY*Aldi Jefferson*UL*0041498000424!
N3*1597 Dry Pond Road!
N4*Jefferson*GA*30549*US!
PER*OD*Lori Kenyon*TE*+ 1 (706) -708-0562!
PER*OD*Lori Kenyon*EM*lori.kenyon@aldi.us!
N1*SU*Performance Produce LLC*1*7939385930001!
N3*P.O. Box 1656!
N4*Salisbury*NC*28145-1656*USA!
REF*IA*01598!
N1*TO*Performance Produce LLC*1*7939385930001!
N3*1113 Lexington Avenue!
N4*Salisbury*NC*28144*US!
N1*DA*Aldi Jefferson*UL*0041498000424!
N3*1597 Dry Pond Road!
N4*Jefferson*GA*30549*US!
PO1**260*CA***IN*51058*CR*184263*ZZ*22709*EQ*Case(s)!
PID*F****Mdly Bitesize Potatoes 24oz!
PO1**350*CA***IN*52684*CR*600838***EQ*Case(s)!
PID*F****Yellow Bitesize Potatoes 24oz!
PO1**240*CA***IN*702143*CR*601135***EQ*Case(s)!
PID*F****Org Yellow Potatoes 24oz!
PO1**270*CA***IN*709381*CR*601358***EQ*Case(s)!
PID*F****Assorted Herbs Mixed Case!
PO1**110*CA***IN*710285*CR*601440***EQ*Case(s)!
PID*F****Ruby Nibbles 16 oz!
CTT*5****18.47*PF!
SE*33*87750002!
GE*2*000000001!
IEA*1*000000001!
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