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Purchase Order Change Request - Buyer Initiated
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X12 860 Purchase Order Change Request - Buyer Initiated

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

Delimiters
  • ! Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    BCH
    0200
    Beginning Segment for Purchase Order Change
    Max use 1
    Required
    REF
    0500
    Reference Information Forwarder's/Agent's Reference Number
    Max use 1
    Optional
    REF
    0500
    Reference Information Related Vendor Order Number
    Max use 1
    Required
    DTM
    1500
    Date/Time Reference Delivery Requested
    Max use 10
    Optional
    DTM
    1500
    Date/Time Reference Requested Pickup Date
    Max use 1
    Optional
    N9 Loop Delivery Reference
    N1 Loop Message To
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PC
    Purchase Order Change Request - Buyer Initiated (860)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    860
    Purchase Order Change Request - Buyer Initiated
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BCH
    0200
    Heading > BCH

    Beginning Segment for Purchase Order Change

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates

    Usage notes

    Example: BCH00CP59665**120150128!

    Example
    BCH-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BCH-02
    92
    Purchase Order Type Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code specifying the type of Purchase Order

    Usage notes

    Change to Purchase Order (Rebook) (alternative Option is to use the Message 850 = Purchase ORDER, Segment BEG.92 = CP = Change to Purchase Order and Segment REF.128 = 2l Tracking Number (Version Number Rebook)).

    BCH-03
    324
    Purchase Order Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    59665 (Purchase Order Number)

    BCH-05
    327
    Change Order Sequence Number
    Optional
    String (AN)
    Min 1Max 8

    Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set

    Usage notes

    1 = ( Version Number Rebook, first Rebook)

    BCH-06
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BCH06 is the date assigned by the purchaser to purchase order.
    Usage notes

    20150128 ( Date expressed as CCYYMMDD)

    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    FN
    Forwarder's/Agent's Reference Number
    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    14-2321 (Freight Forwarders Reference Number)

    REF
    0500
    Heading > REF

    Reference Information Related Vendor Order Number

    RequiredMax use >1

    To specify identifying information

    Usage notes

    Example: REF1VNYC-00212/59665!

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    1V
    Related Vendor Order Number

    (Purchase Order Number Long)

    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    NYC-00212/59665 (Purchase Order Number Long)

    DTM
    1500
    Heading > DTM

    Date/Time Reference Delivery Requested

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    Example: DTM00220150130*1103!

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested

    (Delivery Date)

    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    20150130= Delivery Date expressed as CCYYMMDD

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    1103 = Delivery Time expressed as HHMM

    DTM
    1500
    Heading > DTM

    Date/Time Reference Requested Pickup Date

    OptionalMax use 1

    To specify pertinent dates and times

    Usage notes

    Example: DTM11820150129*1100!

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    118
    Requested Pickup Date
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    20150129 = Requested Pickup Date expressed as CCYYMMDD

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    1100 = Pickup Time expressed as HHMM

    N9 Loop Delivery Reference
    OptionalMax 1
    N9
    2850
    Heading > N9 Loop Delivery Reference > N9

    Extended Reference Information

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    Example: N9KKDELIVERY!

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    KK
    Delivery Reference
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Delivery

    N9 Loop Delivery Reference end
    N9 Loop Mutually Defined
    OptionalMax >1
    N9
    2850
    Heading > N9 Loop Mutually Defined > N9

    Extended Reference Information

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    Example: N9ZZMUTUALLY DEFINED!

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Mutually Defined

    MTX
    2900
    Heading > N9 Loop Mutually Defined > MTX

    Text

    OptionalMax use >1

    To specify textual data

    Usage notes

    Example: MTXORIORDER NOTES!

    Example
    If Note Reference Code (MTX-01) is present, then Textual Data (MTX-02) is required
    MTX-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    ORI
    Order Instructions

    (Order Notes)

    MTX-02
    1551
    Textual Data
    Optional
    String (AN)
    Min 1Max 4096

    To transmit large volumes of message text

    Usage notes

    Order Notes

    N9 Loop Mutually Defined end
    N9 Loop Pickup Reference
    OptionalMax 1
    N9
    2850
    Heading > N9 Loop Pickup Reference > N9

    Extended Reference Information

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    Example: N9P8PICKUP!

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    P8
    Pickup Reference
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Pickup

    N9 Loop Pickup Reference end
    N1
    3000
    Heading > N1 Loop Buyer > N1

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1BYALDI REGIONUL0041498000226!

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buyer

    (ALDI Region)

    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    UL
    Global Location Number (GLN)
    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    3200
    Heading > N1 Loop Buyer > N3

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    Example: N3*ALDI STREET 1!

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    Usage notes

    ALDI STREET 1

    N4
    3300
    Heading > N1 Loop Buyer > N4

    Geographic Location

    RequiredMax use >1

    To specify the geographic place of the named party

    Usage notes

    Example: N4ALDI CITYIL15328US!

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Required
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Country Code (ISO = 3166 two alpha code)

    PER
    3500
    Heading > N1 Loop Buyer > PER

    Administrative Communications Contact Accounting Department

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    Examples:
    PERADMR. SMITHTE+1 (507) 222-3333!
    PERADMR. SMITHFX+1 (507) 222-1111!
    PERADMR. SMITHEMMR.SMITH@ALDI-SUED.COM!

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    AD
    Accounting Department
    PER-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    FX
    Facsimile
    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 256

    Complete communications number including country or area code when applicable

    PER
    3500
    Heading > N1 Loop Buyer > PER

    Administrative Communications Contact Order Department

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    Examples:
    PERODMRS. SMITHTE+1 (507) 222-4444!
    PERODMRS. SMITHFX+1 (507) 222-6666!
    PERODMRS. SMITHEMMR.SMITH@ALDI-SUED.COM!

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    OD
    Order Department
    PER-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    FX
    Facsimile
    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 256

    Complete communications number including country or area code when applicable

    N1 Loop Buyer end
    N1 Loop Delivery Address
    OptionalMax 1
    N1
    3000
    Heading > N1 Loop Delivery Address > N1

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1DADELIVERY ADDRESSUL0041498000226!

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    DA
    Delivery Address
    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    UL
    Global Location Number (GLN)
    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    3200
    Heading > N1 Loop Delivery Address > N3

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    Example: N3*DELIVERY STREET 1!

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    Usage notes

    DELIVERY STREET 1

    N4
    3300
    Heading > N1 Loop Delivery Address > N4

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Usage notes

    Example: N4DELIVERY CITYIL15328US!

    Example
    N4-01
    19
    City Name
    Optional
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Country Code (ISO = 3166 two alpha code)

    N1 Loop Delivery Address end
    N1
    3000
    Heading > N1 Loop Forwarder > N1

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1FWFORWARDER!

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    FW
    Forwarder
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    PER
    3500
    Heading > N1 Loop Forwarder > PER

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    Example: PERFCMR. TRUCKERTE+1 (507) 222-8888!

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    FC
    Forwarder Contact
    PER-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 256

    Complete communications number including country or area code when applicable

    N1 Loop Forwarder end
    N1
    3000
    Heading > N1 Loop Message To > N1

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1TOFINAL RECIPIENT1150483782!

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    TO
    Message To

    (Final Message Recipient, N9.128 = KK)

    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    UL
    Global Location Number (GLN)
    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    3200
    Heading > N1 Loop Message To > N3

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    Example: N3*RECIPIENT STREET 1!

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    Usage notes

    RECIPIENT STREET 1

    N4
    3300
    Heading > N1 Loop Message To > N4

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Usage notes

    Example: N4RECIPIENT CITYIL15328US!

    Example
    N4-01
    19
    City Name
    Optional
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Country Code (ISO = 3166 two alpha code)

    N1 Loop Message To end
    N1 Loop Pickup Address
    OptionalMax 1
    N1
    3000
    Heading > N1 Loop Pickup Address > N1

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1PWPICKUP ADDRESS1150483782!

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    PW
    Pickup Address

    (N9.128 = P8)

    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    UL
    Global Location Number (GLN)
    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    3200
    Heading > N1 Loop Pickup Address > N3

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    Example: N3*PICKUP STREET 1!

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    Usage notes

    PICKUP STREET 1

    N4
    3300
    Heading > N1 Loop Pickup Address > N4

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Usage notes

    Example: N4PICKUP CITYIL15328US!

    Example
    N4-01
    19
    City Name
    Optional
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Country Code (ISO = 3166 two alpha code)

    N1 Loop Pickup Address end
    N1
    3000
    Heading > N1 Loop Supplier > N1

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1SUSUPPLIER1150483782!

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SU
    Supplier
    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    UL
    Global Location Number (GLN)
    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    3200
    Heading > N1 Loop Supplier > N3

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    Example: N3*SUPPLIER STREET 1!

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    Usage notes

    SUPPLIER STREET 1

    N4
    3300
    Heading > N1 Loop Supplier > N4

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Usage notes

    Example: N4SUPPLIER CITYIL15328US!

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Country Code (ISO = 3166 two alpha code)

    REF
    3400
    Heading > N1 Loop Supplier > REF

    Reference Information

    OptionalMax use 12

    To specify identifying information

    Usage notes

    Example: REFIA12345!

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IA
    Internal Vendor Number

    (ALDI internal Supplier Number)

    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N1 Loop Supplier end
    Heading end

    Detail

    POC Loop
    OptionalMax >1
    POC
    0100
    Detail > POC Loop > POC

    Line Item Change

    RequiredMax use 1

    To specify changes to a line item

    Usage notes

    Example:
    POC1RZ10.000PLIN12345CRUS-54321ZZ123EQ*PALLET!

    Example
    If either Product/Service ID Qualifier (POC-08) or Product/Service ID (POC-09) is present, then the other is required
    If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required
    If either Product/Service ID Qualifier (POC-12) or Product/Service ID (POC-13) is present, then the other is required
    If either Product/Service ID Qualifier (POC-14) or Product/Service ID (POC-15) is present, then the other is required
    POC-01
    350
    Assigned Identification
    Optional
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • POC01 is the purchase order line item identification.
    Usage notes

    1 (Line Number)

    POC-02
    670
    Change or Response Type Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code specifying the type of change to the line item

    Usage notes

    RZ Replace all Values (Fix for Rebook)

    POC-03
    380
    Quantity
    Required
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    • POC03 is quantity ordered.
    Usage notes

    10.000 (Quantity Ordered)

    POC-05
    C001
    Composite Unit of Measure
    Optional
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    PC
    Piece
    PL
    Pallet/Unit Load
    ZZ
    Mutually Defined

    (here for 1/2 Pallet means Düsseldorfer)

    POC-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    POC-09
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 7

    Identifying number for a product or service

    Usage notes

    1234567 (ALDI Product Code up to 7 digits)

    POC-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    CR
    Contract Number

    (Contract Number of the ordered Product)

    POC-11
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    US-54321 (Contract Number)

    POC-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    ZZ
    Mutually Defined

    (here for Contract Order Code, just US)

    POC-13
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    123 (Contract Order Code)

    POC-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    EQ
    Equipment Type
    POC-15
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    PALLET

    PID Loop
    OptionalMax >1
    PID
    0500
    Detail > POC Loop > PID Loop > PID

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Usage notes

    Example: PIDF***MUESLI!

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Required
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    MUESLI (Product Description)

    MEA
    0600
    Detail > POC Loop > PID Loop > MEA

    Measurements Number per Package

    OptionalMax use 10

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001)

    Usage notes

    Example: MEA*NA12.00!

    Example
    MEA-02
    738
    Measurement Qualifier
    Required

    Code identifying a specific product or process characteristic to which a measurement applies

    NA
    Number per Package

    (Pack Size)

    MEA-03
    739
    Measurement Value
    Optional
    Decimal number (R)
    Min 1Max 15

    The value of the measurement

    MEA
    0600
    Detail > POC Loop > PID Loop > MEA

    Measurements Number Pkgs. per Master Pack

    OptionalMax use 1

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001)

    Usage notes

    Example: MEA*NM120.00!

    Example
    Variants (all may be used)
    MEAMeasurements Number per Package
    MEA-02
    738
    Measurement Qualifier
    Required

    Code identifying a specific product or process characteristic to which a measurement applies

    NM
    Number Pkgs. per Master Pack

    Here Number of Units in higher packaging / e.g. Cases on pallets

    MEA-03
    739
    Measurement Value
    Optional
    Decimal number (R)
    Min 1Max 15

    The value of the measurement

    Usage notes

    120.00 Total number of cases on higher Packaging

    PID Loop end
    POC Loop end
    Detail end

    Summary

    CTT Loop
    OptionalMax >1
    CTT
    0100
    Summary > CTT Loop > CTT

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of POC segments.
      If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
    Usage notes

    Example: CTT1**0PF!

    Example
    If either Volume (CTT-05) or Unit or Basis for Measurement Code (CTT-06) is present, then the other is required
    CTT-01
    354
    Number of Line Items
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of line items in the transaction set

    Usage notes

    1 = (Number of Line Items)

    CTT-05
    183
    Volume
    Optional
    Decimal number (R)
    Min 1Max 8

    Value of volumetric measure

    Usage notes

    0 (Total Pallets)

    CTT-06
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PF
    Pallet
    CTT Loop end
    SE
    0300
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample 1

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231111*2006*^*00501*000000001*0*T*>!
    GS*PC*SENDERGS*RECEIVERGS*20231111*200626*000000001*X*005010!
    ST*860*1000!
    BCH*00*CP*59665**1*20150128!
    REF*1V*NYC-00212/59665!
    REF*FN*14-2321!
    DTM*002*20150130*1103!
    DTM*118*20150129*1100!
    N9*ZZ*MUTUALLY DEFINED!
    MTX*ORI*ORDER NOTES!
    N9*KK*DELIVERY!
    N9*P8*PICKUP!
    N1*BY*ALDI REGION*UL*0041498000226!
    N3*ALDI STREET 1!
    N4*ALDI CITY*IL*15328*US!
    PER*AD*MR. SMITH*TE*+1 (507) 222-3333!
    PER*AD*MR. SMITH*FX*+1 (507) 222-1111!
    PER*AD*MR. SMITH*EM*MR.SMITH@ALDI-SUED.COM!
    PER*OD*MRS. SMITH*TE*+1 (507) 222-4444!
    PER*OD*MRS. SMITH*FX*+1 (507) 222-6666!
    PER*OD*MRS. SMITH*EM*MR.SMITH@ALDI-SUED.COM!
    N1*FW*FORWARDER!
    PER*FC*MR. TRUCKER*TE*+1 (507) 222-8888!
    N1*SU*SUPPLIER*1*150483782!
    N3*SUPPLIER STREET 1!
    N4*SUPPLIER CITY*IL*15328*US!
    REF*IA*12345!
    N1*TO*FINAL RECIPIENT*1*150483782!
    N3*RECIPIENT STREET 1!
    N4*RECIPIENT CITY*IL*15328*US!
    N1*PW*PICKUP ADDRESS*1*150483782!
    N3*PICKUP STREET 1!
    N4*PICKUP CITY*IL*15328*US!
    N1*DA*DELIVERY ADDRESS*UL*0041498000226!
    N3*DELIVERY STREET 1!
    N4*DELIVERY CITY*IL*15328*US!
    POC*1*RZ*10.000**PL***IN*12345*CR*US-54321*ZZ*123*EQ*PALLET!
    PID*F****MUESLI!
    MEA**NA*12.00!
    MEA**NM*120.00!
    CTT*1****0*PF!
    SE*40*1000!
    GE*1*000000001!
    IEA*1*000000001!

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