X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- | Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
This will be the same PO Number that is being sent in the BEG03 Segment on the Purchase Order.
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
- DS
- Dropship
- NE
- New Order
- RO
- Rush Order
- US
- Urgent Service Request
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Date PO is generated
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- 0B
- State License Number
- CO
- Customer Order Number
- RQ
- Purchase Requisition Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
When terms in ITD12 does not contain discount (0% or Net only), then only ITD07 should be populated i.e. 0% 14 days or Net 14 days.
When terms in ITD12 contain discount and net terms, then ITD03, 05 & 07 should be populated i.e. 2% 10 days Net 14.
Example:
With Discount: ITD|01|3|2||10||14|||||2%10N14~
Without Discount: ITD|05|3|||||14|||||NET 14~
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 05
- Discount Not Applicable
Code identifying the beginning of the terms period
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days until total invoice amount is due (discount not applicable)
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BS
- Bill and Ship To
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 11
- Drug Enforcement Administration (DEA)
- 21
- Health Industry Number (HIN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 11
- Drug Enforcement Administration (DEA)
- 21
- Health Industry Number (HIN)
- 91
- Assigned by Seller or Seller's Agent
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SU
- Supplier/Manufacturer
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 11
- Drug Enforcement Administration (DEA)
- 21
- Health Industry Number (HIN)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- DE
- Deal
- DZ
- Dozen
- EA
- Each
- PK
- Package
Price per unit of product, service, commodity, etc.
Net Invoice Cost
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- LT
- Lot Number
- MF
- Manufacturer
- N1
- National Drug Code in 4-4-2 Format
- N2
- National Drug Code in 5-3-2 Format
- N3
- National Drug Code in 5-4-1 Format
- N4
- National Drug Code in 5-4-2 Format
- N5
- National Health Related Item Code in 5-5 Format
- N6
- National Health Related Item Code in 4-6 Format
- ND
- National Drug Code (NDC)
- NH
- National Health Related Item Code
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- UX
- Universal Product Number
- VX
- Vendor's Specification Number
Identifying number for a product or service
Structured (From Industry Code List)
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- S
- Structured (From Industry Code List)
Code identifying the general class of a product or process characteristic
- DF
- Dosage Form
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- DR
- National Wholesale Druggists Association
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
A free-form description to clarify the related data elements and their content
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- X
- Semi-structured (Code and Text)
A free-form description to clarify the related data elements and their content
Message Text
To provide a free-form format that allows the transmission of text information
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample from AmerisourceBergen 1
GS|PO|SENDERGS|RECEIVERGS|20231117|004823|000000001|X|004010~
ST|850|008123456~
BEG|00|NE|008123456||20120221~
ITD|01|3|2||10||14|||||2%10N14~
DTM|002|20120303~
N1|BS|ABC DC Sacramento|11|RA0310603~
N1|SU|MY PHARMACEUTICALS, INC|21|041GT4100~
PO1|1|24|EA|60||ND|4726195022~
PID|X||||ASPERIN MG 50 100~
PID|S|DF|DR|TAB~
CTT|1~
SE|11|008123456~
GE|1|000000001~
IEA|1|000000001~
Sample from AmerisourceBergen 2
GS|PO|SENDERGS|RECEIVERGS|20231117|004838|000000001|X|004010~
ST|850|008123456~
BEG|00|DS|008123456||20120221~
REF|RQ|SUPPLIER-12345~
REF|0B|CP9300213~
REF|CO|SUPPLIER - IN~
ITD|05|3|||||14|||||NET 14~
DTM|002|20120303~
N1|BT|ABC DC Sacramento|11|RA0310603~
N1|SU|MY PHARMACEUTICALS, INC|21|041GT4100~
N1|ST|CUSTOMER FIRST STREET PHARMACY|91|010004444~
N3|1234 EAST FIRST STREET~
N4|LOS ANGELES|CA|90063~
PER|IC|Matt Baker|EM|dummy@firststreetpharma.com|TE|800-562-2526~
PO1|1|24|EA|60||ND|4726195022~
PID|X||||ASPERIN MG 50 100~
PID|S|DF|DR|TAB~
MSG|Line item text Dropship~
MSG|Test Shipping Instructions:~
CTT|1~
SE|20|008123456~
GE|1|000000001~
IEA|1|000000001~
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