AmerisourceBergen
/
Purchase Order
  • Specification
  • EDI Inspector
Import guide into your account
Stedi maintains this guide based on public documentation from AmerisourceBergen. Contact AmerisourceBergen for official EDI specifications. To report any errors in this guide, please contact us.
Go to Stedi Network
AmerisourceBergen logo

X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • | Element
  • > Component
EDI samples
    View the latest version of this implementation guide as an interactive webpage
    Powered by
    Build EDI implementation guides at stedi.com
    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BEG
    020
    Beginning Segment for Purchase Order
    Max use 1
    Required
    REF
    050
    Reference Identification
    Max use 1
    Optional
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    DTM
    150
    Date/Time Reference
    Max use 10
    Optional
    N1 Loop
    N1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Usage notes

    This will be the same PO Number that is being sent in the BEG03 Segment on the Purchase Order.

    BEG
    020

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    DS
    Dropship
    NE
    New Order
    RO
    Rush Order
    US
    Urgent Service Request
    BEG-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BEG05 is the date assigned by the purchaser to purchase order.
    Usage notes

    Date PO is generated

    REF
    050

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    0B
    State License Number
    CO
    Customer Order Number
    RQ
    Purchase Requisition Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Usage notes

    When terms in ITD12 does not contain discount (0% or Net only), then only ITD07 should be populated i.e. 0% 14 days or Net 14 days.
    When terms in ITD12 contain discount and net terms, then ITD03, 05 & 07 should be populated i.e. 2% 10 days Net 14.
    Example:
    With Discount: ITD|01|3|2||10||14|||||2%10N14~
    Without Discount: ITD|05|3|||||14|||||NET 14~

    Example
    ITD-01
    336
    Terms Type Code
    Required

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    01
    Basic
    05
    Discount Not Applicable
    ITD-02
    333
    Terms Basis Date Code
    Required

    Code identifying the beginning of the terms period

    3
    Invoice Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    150

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    N1 Loop
    RequiredMax 200
    Variants (all may be used)
    N1N1 LoopN1N1 Loop
    N1
    310

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BS
    Bill and Ship To
    BT
    Bill-to-Party
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    ABC Division Name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    11
    Drug Enforcement Administration (DEA)
    21
    Health Industry Number (HIN)
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N1 Loop
    OptionalMax 200
    Variants (all may be used)
    N1N1 LoopN1N1 Loop
    N1
    310

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    11
    Drug Enforcement Administration (DEA)
    21
    Health Industry Number (HIN)
    91
    Assigned by Seller or Seller's Agent
    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    330

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    340

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    PER
    360

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-06
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 Loop
    RequiredMax 200
    Variants (all may be used)
    N1N1 LoopN1N1 Loop
    N1
    310

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SU
    Supplier/Manufacturer
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    11
    Drug Enforcement Administration (DEA)
    21
    Health Industry Number (HIN)
    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

    Detail

    PO1 Loop
    RequiredMax 100000
    PO1
    010

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Example
    If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    PO1-02
    330
    Quantity Ordered
    Required
    Min 1Max 15

    Quantity ordered

    PO1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    DE
    Deal
    DZ
    Dozen
    EA
    Each
    PK
    Package
    PO1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    Net Invoice Cost

    PO1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    EN
    European Article Number (EAN) (2-5-5-1)
    LT
    Lot Number
    MF
    Manufacturer
    N1
    National Drug Code in 4-4-2 Format
    N2
    National Drug Code in 5-3-2 Format
    N3
    National Drug Code in 5-4-1 Format
    N4
    National Drug Code in 5-4-2 Format
    N5
    National Health Related Item Code in 5-5 Format
    N6
    National Health Related Item Code in 4-6 Format
    ND
    National Drug Code (NDC)
    NH
    National Health Related Item Code
    UA
    U.P.C./EAN Case Code (2-5-5)
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    UX
    Universal Product Number
    VX
    Vendor's Specification Number
    PO1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PID Loop
    OptionalMax 1000
    Variants (all may be used)
    PIDPID Loop
    PID
    050

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    X
    Semi-structured (Code and Text)
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PID Loop
    OptionalMax 1000
    Variants (all may be used)
    PIDPID Loop
    PID
    050

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required
    At least one of Product Description Code (PID-04) or Description (PID-05) is required
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    S
    Structured (From Industry Code List)
    PID-02
    750
    Product/Process Characteristic Code
    Optional

    Code identifying the general class of a product or process characteristic

    DF
    Dosage Form
    PID-03
    559
    Agency Qualifier Code
    Optional

    Code identifying the agency assigning the code values

    • Use PID03 to indicate the organization that publishes the code list being referred to.
    DR
    National Wholesale Druggists Association
    PID-04
    751
    Product Description Code
    Optional
    Min 1Max 12

    A code from an industry code list which provides specific data about a product characteristic

    • PID04 should be used for industry-specific product description codes.
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    MSG
    289

    Message Text

    OptionalMax use >1

    To provide a free-form format that allows the transmission of text information

    Example
    MSG-01
    933
    Free-Form Message Text
    Optional
    Min 1Max 264

    Free-form message text

    Summary

    CTT Loop
    RequiredMax 1
    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    030

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from AmerisourceBergen 1

    ST|850|008123456~
    BEG|00|NE|008123456||20120221~
    ITD|01|3|2||10||14|||||2%10N14~
    DTM|002|20120303~
    N1|BS|ABC DC Sacramento|11|RA0310603~
    N1|SU|MY PHARMACEUTICALS, INC|21|041GT4100~
    PO1|1|24|EA|60||ND|4726195022~
    PID|X||||ASPERIN MG 50 100~
    PID|S|DF|DR|TAB~
    CTT|1~
    SE|10|008123456~

    Sample from AmerisourceBergen 2

    ST|850|008123456~
    BEG|00|DS|008123456||20120221~
    REF|RQ|SUPPLIER-12345~
    REF|0B|CP9300213~
    REF|CO|SUPPLIER - IN~
    ITD|05|3|||||14|||||NET 14~
    DTM|002|20120303~
    N1|BT|ABC DC Sacramento|11|RA0310603~
    N1|SU|MY PHARMACEUTICALS, INC|21|041GT4100~
    N1|ST|CUSTOMER FIRST STREET PHARMACY|91|010004444~
    N3|1234 EAST FIRST STREET~
    N4|LOS ANGELES|CA|90063~
    PER|IC|Matt Baker|EM|dummy@firststreetpharma.com|TE|800-562-2526~
    PO1|1|24|EA|60||ND|4726195022~
    PID|X||||ASPERIN MG 50 100~
    PID|S|DF|DR|TAB~
    MSG|Line item text Dropship~
    MSG|Test Shipping Instructions:~
    CTT|1~
    SE|19|008123456~

    Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.