X12 855 Purchase Order Acknowledgment

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PR Purchase Order Acknowledgement (855)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 855 Purchase Order Acknowledgment

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BAK

020

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1

To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates

Usage notes

Sample EDI:
BAK00AT1317126200706110850**0001369955~

BAK-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original

BAK-02 · 587 · Acknowledgment Type · Required · Code specifying the type of acknowledgment · AC Acknowledge - With Detail and Change AT Accepted RD Reject with Detail

BAK-03 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BAK-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BAK04 is the date assigned by the purchaser to purchase order.

BAK-05 · 328 · Release Number · Required Min 1 Max 30 · Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction · Usage notes This is the PO Release number for Blanket Release Orders. The Release Number should be returned if it is in the 850 Release Purchase Order.

BAK-06 · 326 · Request Reference Number · Required Min 1 Max 45 · Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number) · Usage notes Pass the Transaction Set Number that is being acknowledged to AT&T Mobility. This element will contain either 850 or 860.

BAK-08 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier BAK08 is the seller's order number. · Usage notes The Supplier Order Number must be sent in the 855 PO Acknowledgement transaction.

REF

050

PO Type

RequiredMax use >1

To specify identifying information

Usage notes

The REF02 "ZZ" element must contain the same value that was sent in the Original Purchase Order header REF02 "ZZ" element.

If the REF*ZZ is present in the 850, the REF02 from the 850 must be sent back to AT&T Mobility.

Sample EDI:
REFZZHandset Device Accessory~

Example

Variants (all may be used)

REFRevision Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Mutually Defined

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF

050

Revision Number

RequiredMax use >1

To specify identifying information

Usage notes

The PO Revision Number is generated for each PO Change that is created in the AT&T Mobility ERP system. The PO Revision Number must be returned in the 855 PO Acknowledgement.

The PO Revision Number will be sent in the EDI 860 Purchase Order Change transaction.

Sample EDI:
REFYBRevision Number~

Example

Variants (all may be used)

REFPO Type

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · YB Revision Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER

060

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment mandatory for contact information if N1 segment is not included in data.

Sample EDI:
PERBDFirstName LastNameTE123-456-7890~

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · BD Buyer Name or Department

PER-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional Min 2 Max 2 · Code identifying the type of communication number

PER-04 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

DTM

150

PO Received

RequiredMax use 10

To specify pertinent dates and times

Usage notes

The Purchase Order Date is required for all EDI 855 transactions. This is the date of the original Purchase Order.

Sample EDI:
DTM00820070620~

Example

Variants (all may be used)

DTMRevision

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 008 Purchase Order Received

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

DTM

150

Revision

OptionalMax use 10

To specify pertinent dates and times

Usage notes

The Purchase Order Revision Date as defined in the EDI 860 Purchase Order Change transaction.
The Purchase Order Revision Date is only required if the EDI 855 is acknowledging an EDI 860.

Sample EDI:
DTM17120070630~

Example

Variants (all may be used)

DTMPO Received

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 171 Revision

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

N1 Ship To

RequiredMax >1

Variants (all may be used)

N1Supplier

N1

300

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1STShip To Name92Ship To Code~

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name · Usage notes Provide the Ship To Name from the Original Purchase Order if the N101 element contains qualifier "ST"

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Provide the Ship To Code as it appears in the Original Purchase Order.

N3

320

Address Information

RequiredMax use 2

To specify the location of the named party

Usage notes

Sample EDI:
N3*STREET ADDRESS~

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N4

330

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Usage notes

Sample EDI:
N4CITYSTZIPCOUS~

N4-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required Min 2 Max 3 · Code identifying the country

PER

350

Administrative Communications Contact

RequiredMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment mandatory for contact information if N1 segment is included in data.
Sample EDI:
PERSTFirstName LastNameTE123-456-7890~

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · ST Ship To Contact

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · FX Facsimile

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail

PER-08 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

N1 Supplier

RequiredMax >1

Variants (all may be used)

N1Ship To

N1

300

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1SUSupplier Name92Supplier Code~

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · SU Supplier/Manufacturer

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name · Usage notes Provide the Supplier Site Name if the N101 element contains qualifier "SU".

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Provide the Supplier Code as it appears in the Original Purchase Order.

N3

320

Address Information

RequiredMax use 2

To specify the location of the named party

Usage notes

Sample EDI:
N3*STREET ADDRESS~

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N4

330

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Usage notes

Sample EDI:
N4CITYSTZIPCOUS~

N4-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required Min 2 Max 3 · Code identifying the country

PER

350

Administrative Communications Contact

RequiredMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment mandatory for contact information if N1 segment is included in data.
Sample EDI:
PERSUFirstName LastNameTE123-456-7890~

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · SU Supplier Contact

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · FX Facsimile

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail

PER-08 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

Detail

PO1 Loop

RequiredMax >1

PO1

010

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

Sample EDI:
PO11100EA424*SKRTL.12345VNVendor Item Number~

PO1-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set PO101 is the line item identification. · Usage notes The Original Purchase Order or Purchase Order Change line number

PO1-02 · 330 · Quantity Ordered · Required Min 1 Max 15 · Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

PO1-04 · 212 · Unit Price · Required Min 1 Max 15 · Price per unit of product, service, commodity, etc.

PO1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · SK Stock Keeping Unit (SKU)

PO1-07 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · VN Vendor's (Seller's) Item Number

PO1-09 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

SLN Loop

RequiredMax >1

SLN

490

Subline Item Detail

RequiredMax use 1

To specify product subline detail item data

Usage notes

Sample EDI:
SLN00011O120EA290**SKRTL.29805~

SLN-01 · 350 · Assigned Identification · Required Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set SLN01 is the identifying number for the subline item. SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1. · Usage notes The SLN01 must match the PO101 Line Number.

SLN-02 · 350 · Assigned Identification · Required Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials. · Usage notes Unique Counter for each SLN iteration.

SLN-03 · 662 · Relationship Code · Required · Code indicating the relationship between entities SLN03 is the configuration code indicating the relationship of the subline item to the baseline item. · O Information Only Charges which relate to but may not be included in or added to the unit price of the SLN.

SLN-04 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

SLN-05 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

SLN-06 · 212 · Unit Price · Required Min 1 Max 15 · Price per unit of product, service, commodity, etc.

SLN-09 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · SK Stock Keeping Unit (SKU)

SLN-10 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

PID

510

Product/Item Description

RequiredMax use 1000

To describe a product or process in coded or free-form format

Usage notes

Sample EDI:
PIDF***ITEM DESCRIPTION~

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

PO3

520

Additional Item Detail

RequiredMax use 25

To specify additional item-related data involving variations in normal price/quantity structure

Usage notes

The PO3 segment is only used to pass the Extended Price to the partner.

Sample EDI:
PO3UP**EST120*0EA*290.00~

PO3-01 · 371 · Change Reason Code · Required · Code specifying the reason for price or quantity change · Usage notes The PO301 is not used as a Change to the Purchase Order but is used as per the X12 Standard requirements dictate. · UP Unit Price

PO3-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

PO3-03 · 236 · Price Identifier Code · Required · Code identifying pricing specification · EST Estimated Price

PO3-04 · 212 · Unit Price · Required Min 1 Max 15 · Price per unit of product, service, commodity, etc. · Usage notes Extended Unit Price: Calculated as Line Item Quantity x Item Unit Price = Extended Unit Price

PO3-06 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

PO3-07 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken PO307 defines the unit of measure for PO306. · EA Each

PO3-08 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes The PO308 segment is the Total for the line item - it is used for informational purposes only to support the calculation.

ACK

530

Line Item Acknowledgment

RequiredMax use 104

To acknowledge the ordered quantities and specify the ready date for a specific line item

Usage notes

1. If BAK02 contains the qualifier "AT", the Estimated Delivery date must apply to all items on the Original Purchase Order. Do not use the "AT" qualifier in the BAK02 if there are changes to any line item.

2. The N9 Loop is required per ACK loop if any of the following codes are used in the ACK01:
   ID, IF, IH, IR, IW, R1, R2, R3, R4, R5, R6, R7, R8

Sample EDI:
ACKIA120EA01720070608**SKRTL.29805~

ACK-01 · 668 · Line Item Status Code · Required · Code specifying the action taken by the seller on a line item requested by the buyer · AA Item Accepted - Order Forwarded to Alternate Supplier Location AC Item Accepted and Shipped AR Item Accepted and Released for Shipment BP Item Accepted - Partial Shipment, Balance Backordered DR Item Accepted - Date Rescheduled IA Item Accepted IB Item Backordered IC Item Accepted - Changes Made ID Item Deleted IE Item Accepted, Price Pending IF Item on Hold, Incomplete Description IH Item on Hold IP Item Accepted - Price Changed IQ Item Accepted - Quantity Changed IR Item Rejected IS Item Accepted - Substitution Made IW Item on Hold-Waiver Required R1 Item Rejected, Not a Contract Item R2 Item Rejected, Invalid Item Product Number R3 Item Rejected, Invalid Unit of Issue R4 Item Rejected, Contract Item not Available R5 Item Rejected, Reorder Item as a Just in Time (JIT) Order R6 Item Rejected, Reorder Item as an Extended Delivery Order (EDO) R7 Item Rejected, Reorder Item as a Drop Shipment R8 Item Rejected, Reorder Item as a Surge Order SP Item Accepted - Schedule Date Pending

ACK-02 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

ACK-03 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

ACK-04 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 017 Estimated Delivery

ACK-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

ACK-06 · 326 · Request Reference Number · Optional Min 1 Max 45 · Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number) · Usage notes Future usage

ACK-07 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · SK Stock Keeping Unit (SKU)

ACK-08 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

N9 Loop

OptionalMax >1

The N9 Loop is required per ACK loop if any of the following codes are used in the ACK01:
ID, IF, IH, IR, IW, R1, R2, R3, R4, R5, R6, R7, R8

N9

563

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Sample EDI:
N9ZZDETAIL MESSAGE NOTES~

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Mutually Defined

N9-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG

565

Message Text

OptionalMax use >1

To provide a free-form format that allows the transmission of text information

Usage notes

Send additional message notes on why the item/component was rejected or changed.

If the item was accepted with no changes, the N9/MSG loop is not required.

Sample EDI:
MSGFREE-FORM MESSAGE TEXTSS~

MSG-01 · 933 · Free-Form Message Text · Required Min 1 Max 264 · Free-form message text

MSG-02 · 934 · Printer Carriage Control Code · Optional · A field to be used for the control of the line feed of the receiving printer MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc. · SS Advance to new line before print

N1 Loop

RequiredMax >1

N1

576

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

The N1ST on the detail-level N1 should match the N1ST from the header-level.

Sample EDI:
N1STShip To Name92Ship To Code~

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

REF

610

Distribution List

RequiredMax use 12

To specify identifying information

Usage notes

Distribution Number is being sent with the Line Item. Default Distribution Number cannot be null.

Sample EDI:
REFKA1~

Example

Variants (all may be used)

REFShipment ID

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · KA Distribution List

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF

610

Shipment ID

RequiredMax use 12

To specify identifying information

Usage notes

Shipment Number is being sent with the Line Item. Default Shipment Number cannot be null.

Sample EDI:
REFSI1~

Example

Variants (all may be used)

REFDistribution List

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · SI Shipper's Identifying Number for Shipment (SID)

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Summary

CTT Loop

RequiredMax >1

CTT

010

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

Sample EDI:
CTT*1~

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

AMT

020

Monetary Amount

RequiredMax use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

Usage notes

Sample EDI:
AMTTT34800~

AMT-01 · 522 · Amount Qualifier Code · Required · Code to qualify amount · TT Total Transaction Amount

AMT-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount · Usage notes Total PO Amount.

SE

030

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample

ST*855*0001~
BAK*00*AT*1317126*20070611*0*850**0001369955~
REF*YB*Revision Number~
REF*ZZ*Handset Device Accessory~
PER*BD*FirstName LastName*TE*123-456-7890~
DTM*008*20070620~
DTM*171*20070630~
N1*ST*Ship To Name*92*Ship To Code~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
PER*ST*FirstName LastName*TE*123-456-7890~
N1*SU*Supplier Name*92*Supplier Code~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
PER*SU*FirstName LastName*TE*123-456-7890~
PO1*1*100*EA*424**SK*RTL.12345*VN*Vendor Item Number~
SLN*0001*1*O*120*EA*290***SK*RTL.29805~
PID*F****ITEM DESCRIPTION~
PO3*UP**EST*120**0*EA*290.00~
ACK*IA*120*EA*017*20070608**SK*RTL.29805~
N9*ZZ*DETAIL MESSAGE NOTES~
MSG*FREE-FORM MESSAGE TEXT*SS~
N1*ST*Ship To Name*92*Ship To Code~
REF*KA*1~
REF*SI*1~
CTT*1~
AMT*TT*34800~
SE*28*0001~