X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PO Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 850 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG

020

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

Sample EDI:
BEG00SA99999990*20070606~

BEG-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original

BEG-02 · 92 · Purchase Order Type Code · Required · Code specifying the type of Purchase Order · BK Blanket Order (Quantity Firm) RL Release or Delivery Order An order for goods and services placed against a pre-existing contract or blanket order SA Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-04 · 328 · Release Number · Optional Min 1 Max 30 · Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction · Usage notes For Release Orders, the presence of the Release Number > 0 indicates a Release Purchase Order for a previously sent Blanket Purchase Order. The Release Number is required on all EDI transactions sent to AT&T Mobility. Default is '0'.

BEG-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BEG05 is the date assigned by the purchaser to purchase order.

CUR

040

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

Sample EDI:
CURBYUSD~

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required Min 3 Max 3 · Code (Standard ISO) for country in whose currency the charges are specified

REF

050

PO Type

RequiredMax use >1

To specify identifying information

Usage notes

The REF*ZZ will always be sent to the Vendor in the Purchase Order.

Sample EDI:
REFZZHandset Device Accessory~

Example

Variants (all may be used)

REFQuote NumberREFSupplier Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ PO Type

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF

050

Quote Number

OptionalMax use >1

To specify identifying information

Usage notes

The Quote Reference Segment is not used for Handset Device Accessory Vendors.

Sample EDI:
REFQ1999999999~

Example

Variants (all may be used)

REFPO TypeREFSupplier Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · Q1 Quote Number

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF

050

Supplier Number

RequiredMax use >1

To specify identifying information

Usage notes

Sample EDI:
REFZA99999999~

Example

Variants (all may be used)

REFPO TypeREFQuote Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZA Supplier

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes AT&T Mobility assigned Vendor Number.

PER

060

Administrative Communications Contact

RequiredMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

Sample EDI:
PERBDFirstName LastNameTE123-456-7890**EMemail.address@company.com~

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · BD Buyer Name or Department

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · FX Facsimile

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail

PER-08 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

FOB

080

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Usage notes

Sample EDI:
FOB*PC~

FOB-01 · 146 · Shipment Method of Payment · Required · Code identifying payment terms for transportation charges FOB01 indicates which party will pay the carrier. · PC Prepaid but Charged to Customer

ITD

130

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Usage notes

Sample EDI:
ITD013**********IMMEDIATE~

ITD-01 · 336 · Terms Type Code · Required · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic

ITD-02 · 333 · Terms Basis Date Code · Required · Code identifying the beginning of the terms period · 3 Invoice Date

ITD-12 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

AMT Loop

OptionalMax >1

Usage notes

This loop only used for Blanket POs.

AMT

287

Monetary Amount

RequiredMax use 1

To indicate the total monetary amount

Usage notes

This segment only used for Blanket POs.

Sample EDI:
AMTACR12200*D~

AMT-01 · 522 · Amount Qualifier Code · Required · Code to qualify amount · ACR Amount Involved

AMT-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount · Usage notes If a Blanket Purchase Order, the AMT02 will contain the Amount Agreed.

AMT-03 · 478 · Credit/Debit Flag Code · Required Min 1 Max 1 · Code indicating whether amount is a credit or debit

DTM

290

Date/Time Reference

OptionalMax use 1

To specify pertinent dates and times

Usage notes

This segment only used for Blanket POs.

Sample EDI:
DTM00720070630~

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 007 Effective

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

N9 Loop

OptionalMax >1

N9

295

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

With N9*ZZ, AT&T Mobility will always send the value "AT&T MOBILITY MESSAGES" if the header level MSG segments exist.

Sample EDI:
N9ZZAT&T MOBILITY MESSAGES~

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Message Type

N9-02 · 127 · Reference Identification · Required · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · AT&T MOBILITY MESSAGES AT&T MOBILITY MESSAGES

MSG

300

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Usage notes

Sample EDI:
MSGFREE-FORM MESSAGE TEXTSS~

MSG-01 · 933 · Free-Form Message Text · Required Min 1 Max 264 · Free-form message text

MSG-02 · 934 · Printer Carriage Control Code · Required · A field to be used for the control of the line feed of the receiving printer MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc. · SS Advance to new line before print

N1 Bill To

RequiredMax >1

Variants (all may be used)

N1Ship ToN1Vendor

N1

310

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1BTBILL TO PARTY~

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BT Bill-to-Party

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N3

330

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

Sample EDI:
N3*STREET ADDRESS~

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

340

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Usage notes

Sample EDI:
N4CITYSTZIPCOUS~

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

PER

360

Administrative Communications Contact

RequiredMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Sample EDI:
PERBIFirstName LastNameTE123-456-7890**EMemail.address@company.com~

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · BI Bill Inquiry Contact

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · FX Facsimile

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail

PER-08 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

N1 Ship To

RequiredMax >1

Variants (all may be used)

N1Bill ToN1Vendor

N1

310

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1STSHIP TO~

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N3

330

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

Sample EDI:
N3*STREET ADDRESS~

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

340

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Usage notes

Sample EDI:
N4CITYSTZIPCOUS~

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

PER

360

Administrative Communications Contact

RequiredMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Sample EDI:
PERSTFirstName LastNameTE123-456-7890**EMemail.address@company.com~

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · ST Ship To Contact

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · FX Facsimile

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail

PER-08 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

N1 Vendor

RequiredMax >1

Variants (all may be used)

N1Bill ToN1Ship To

N1

310

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1VNVENDOR NAME92VENDOR ID~

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · VN Vendor

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N3

330

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

Sample EDI:
N3*STREET ADDRESS~

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

340

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Usage notes

Sample EDI:
N4CITYSTZIPCOUS~

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

PER

360

Administrative Communications Contact

RequiredMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Sample EDI:
PERSUFirstName LastNameTE123-456-7890**EMemail.address@company.com~

Example

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · SU Supplier Contact

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · FX Facsimile

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail

PER-08 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

Detail

PO1 Loop

RequiredMax >1

PO1

010

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

Sample EDI:
PO11100EA424*SKRTL.12345VNITEM DESCRIPTION~

PO1-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Required Min 1 Max 15 · Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · BG Bag BX Box CA Case CT Carton DA Days DZ Dozen EA Each FT Foot HR Hours HU Hundred LB Pound LO Lot MO Months PD Pad PF Pallet (Lift) PK Package Q1 Quarter (Time) RL Roll RM Ream ST Set SY Square Yard TH Thousand YR Years

PO1-04 · 212 · Unit Price · Required Min 1 Max 15 · Price per unit of product, service, commodity, etc.

PO1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · SK Stock Keeping Unit (SKU)

PO1-07 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes This is the AT&T Mobility SKU

PO1-08 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · VN Vendor's (Seller's) Item Number

PO1-09 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes This is the Vendor SKU

PO3

030

Additional Item Detail

OptionalMax use 25

To specify additional item-related data involving variations in normal price/quantity structure

Usage notes

The PO3 segment is only used to pass the Extended Price to the partner.

The PO301 is not used as a Change to the Purchase Order but is used as per the X12 Standard requirements dictate.

Sample EDI:
PO3UP20070606EST42400*100EA~

PO3-01 · 371 · Change Reason Code · Required · Code specifying the reason for price or quantity change · UP Unit Price

PO3-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

PO3-03 · 236 · Price Identifier Code · Required · Code identifying pricing specification · EST Estimated Price

PO3-04 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc. · Usage notes Extended Unit Price - This is the total price for the line item. Calculated as Line Item Quantity x Item Unit Price = Extended Unit Price

PO3-06 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity · Usage notes This should match the Item Quantity for the item in the matching PO1 segment.

PO3-07 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken PO307 defines the unit of measure for PO306. · BG Bag BX Box CA Case CT Carton DA Days DZ Dozen EA Each FT Foot HR Hours HU Hundred LB Pound LO Lot MO Months PD Pad PF Pallet (Lift) PK Package Q1 Quarter (Time) RL Roll RM Ream ST Set SY Square Yard TH Thousand YR Years

PO3-08 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes This contains the per item Unit Price from the PO1 segment. The PO308 is used for informational purposes only to support the calculation.

PID Loop

RequiredMax >1

PID

050

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

Sample EDI:
PIDF***ITEM DESCRIPTION~

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

REF

100

Reference Identification

RequiredMax use >1

To specify identifying information

Usage notes

Used to notify the trading partner that the line item is Taxable or Non-Taxable.

Sample EDI:
REFZZTAXABLE - YES~
REFZZTAXABLE - NO~

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Taxable Flag

REF-02 · 127 · Reference Identification · Required · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Taxable Flag · TAXABLE - NO TAXABLE - YES

MSG

289

Message Text

OptionalMax use >1

To provide a free-form format that allows the transmission of text information

Usage notes

Item Level messages/attachments

NOTE: AT&T Mobility can send Item Level messages/attachments as well as Shipment Level messages/attachments in the N9 loop which may follow this MSG segment.

Sample EDI:
MSGFREE-FORM MESSAGE TEXTSS~

MSG-01 · 933 · Free-Form Message Text · Required Min 1 Max 264 · Free-form message text

MSG-02 · 934 · Printer Carriage Control Code · Required · A field to be used for the control of the line feed of the receiving printer MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc. · SS Advance to new line before print

N9 Loop

OptionalMax >1

N9

330

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

With N9*ZZ, AT&T Mobility will always send the value "AT&T MOBILITY MESSAGES" if the header level MSG segments exist.

Sample EDI:
N9ZZAT&T MOBILITY MESSAGES~

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Message Type

N9-02 · 127 · Reference Identification · Required · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · AT&T MOBILITY MESSAGES AT&T MOBILITY MESSAGES

MSG

340

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Usage notes

Shipment Level messages/attachments

NOTE: AT&T Mobility can send Item Level messages/attachments as well as Shipment Level messages/attachments in the MSG segment which may precede this N9 Loop.

Sample EDI:
MSGFREE-FORM MESSAGE TEXTSS~

MSG-01 · 933 · Free-Form Message Text · Required Min 1 Max 264 · Free-form message text

MSG-02 · 934 · Printer Carriage Control Code · Required · A field to be used for the control of the line feed of the receiving printer MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc. · SS Advance to new line before print

N1 Loop

RequiredMax >1

N1

350

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Sample EDI:
N1STMEMPHIS DISTRIBUTION CENTER9210107048~

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Required · Free-form name · FORT WORTH DISTRIBUTION CENTER MEMPHIS DISTRIBUTION CENTER

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · 10107048 Memphis Distribution Center 10110146 Ft. Worth Distribution Center

N3

370

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

Sample EDI:
N3*STREET ADDRESS~

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

380

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

Sample EDI:
N4CITYSTZIPCOUS~

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

QTY

383

Quantity

OptionalMax use >1

To specify quantity information

Usage notes

Sample EDI:
QTYB3100*EA~

Example

At least one of Quantity (QTY-02) or Free-Form Message (QTY-04) is required

Only one of Quantity (QTY-02) or Free-Form Message (QTY-04) may be present

QTY-01 · 673 · Quantity Qualifier · Required · Code specifying the type of quantity · B3 Requested Amount

QTY-02 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

QTY-03 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · BG Bag BX Box CA Case CT Carton DA Days DZ Dozen EA Each FT Foot HR Hours HU Hundred LB Pound LO Lot MO Months PD Pad PF Pallet (Lift) PK Package Q1 Quarter (Time) RL Roll RM Ream ST Set SY Square Yard TH Thousand YR Years

QTY-04 · 61 · Free-Form Message · Optional Min 1 Max 30 · Free-form information QTY04 is used when the quantity is non-numeric.

REF

390

Distribution Number

RequiredMax use 12

To specify identifying information

Usage notes

Distribution Number is being sent with the Line Item and is required for return on the EDI 855 PO Acknowledgement, the EDI 856 Shipment Notice and the EDI 810 Invoice. Default Distribution Number cannot be null.

Sample EDI:
REFKA1~

Example

Variants (all may be used)

REFShipment Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · KA Distribution List Qualifies a list of addresses to which the distribution of something should be made

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF

390

Shipment Number

RequiredMax use 12

To specify identifying information

Usage notes

Shipment Number is being sent with the Line Item and is required for return on the EDI 855 PO Acknowledgement, the EDI 856 Shipment Notice and the EDI 810 Invoice. Default Shipment Number cannot be null.

Sample EDI:
REFSI1~

Example

Variants (all may be used)

REFDistribution Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · SI Shipper's Identifying Number for Shipment (SID) A unique number (to the shipper) assigned by the shipper to identify the shipment

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER

400

Delivery Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

Sample EDI:
PERRQDELIVERY CONTACTTE123-456-7890~

Example

Variants (all may be used)

PERShip To Contact

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · RQ Delivery Contact

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER

400

Ship To Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

Sample EDI:
PERDCSHIP TO CONTACTTE123-456-7890~

Example

Variants (all may be used)

PERDelivery Contact

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · DC Ship To Contact

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

DTM

406

Date/Time Reference

RequiredMax use 1

To specify pertinent dates and times

Usage notes

Sample EDI:
DTM01720070630~

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 017 Estimated Delivery

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

Summary

CTT Loop

RequiredMax >1

CTT

010

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

Sample EDI:
CTT*1~

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

AMT

020

Monetary Amount

RequiredMax use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

Usage notes

Sample EDI:
AMTBAP42400*D~

AMT-01 · 522 · Amount Qualifier Code · Required · Code to qualify amount · BAP Total Amount Due

AMT-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount

AMT-03 · 478 · Credit/Debit Flag Code · Required · Code indicating whether amount is a credit or debit · D Debit

SE

030

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample

ST*850*0001~
BEG*00*SA*9999999*0*20070606~
CUR*BY*USD~
REF*Q1*999999999~
REF*ZZ*Handset Device Accessory~
REF*ZA*99999999~
PER*BD*FirstName LastName*TE*123-456-7890***EM*email.address@company.com~
FOB*PC~
ITD*01*3**********IMMEDIATE~
AMT*ACR*12200*D~
DTM*007*20070630~
N9*ZZ*AT&T MOBILITY MESSAGES~
MSG*FREE-FORM MESSAGE TEXT*SS~
N1*BT*BILL TO PARTY~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
PER*BI*FirstName LastName*TE*123-456-7890***EM*email.address@company.com~
N1*ST*SHIP TO~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
PER*ST*FirstName LastName*TE*123-456-7890***EM*email.address@company.com~
N1*VN*VENDOR NAME*92*VENDOR ID~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
PER*SU*FirstName LastName*TE*123-456-7890***EM*email.address@company.com~
PO1*1*100*EA*424**SK*RTL.12345*VN*ITEM DESCRIPTION~
PO3*UP*20070606*EST*42400**100*EA~
PID*F****ITEM DESCRIPTION~
REF*ZZ*TAXABLE - YES~
MSG*FREE-FORM MESSAGE TEXT*SS~
N9*ZZ*AT&T MOBILITY MESSAGES~
MSG*FREE-FORM MESSAGE TEXT*SS~
N1*ST*MEMPHIS DISTRIBUTION CENTER*92*10107048~
N3*STREET ADDRESS~
N4*CITY*ST*ZIPCO*US~
QTY*B3*100*EA~
REF*KA*1~
REF*SI*1~
PER*DC*SHIP TO CONTACT*TE*123-456-7890~
PER*RQ*DELIVERY CONTACT*TE*123-456-7890~
DTM*017*20070630~
CTT*1~
AMT*BAP*42400*D~
SE*44*0001~