X12 404 Rail Carrier Shipment Information (Intermodal)
This X12 Transaction Set contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and can be used as notification of equipment release and/or a legal bill of lading.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00701
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2013
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
- 2
- Interchange Acknowledgment Requested only when Interchange is "Rejected Because Of Errors"
- 3
- Interchange Acknowledgment Requested only when Interchange is "Rejected Because Of Errors" or "Accepted but Errors are Noted"
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SR
- Rail Carrier Shipment Information (404, 419)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 007010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2013
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 404
- Rail Carrier Shipment Information
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Data Correction or Change
To transmit identifying numbers, dates, and other basic data relating to the transaction set
This segment is required when submitting EDI 404 correctors or cancellations to CP.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Prefix or alphabetic part of an equipment unit's identifying number
- For any rail shipment, ZC102 is required.
Must be identical to the previous shipping instructions. For multi-car shipments must be identical to the lead car of the previous shipping instructions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Must be identical to the previous shipping instructions. For multi-car
shipments must be identical to the lead car of the previous shipping
instructions.
Sender's assigned number for referenced transaction set
Must be identical to the previous shipping instructions. Bill of Lading/Shipment number as previously transmitted in the N9 segment with code values of BM, BL, BN, CO, CR, OB, SI or WY.
Date of referenced transaction set expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Must be identical to the previous shipping instructions. Original date of Bill of Lading/Shipment number as previously transmitted in the N9 segment with code values of BM, BL, BN, CO, CR, OB, SI or WY.
Code indicating that the transaction set contains information which corrects previous information
- CA
- Cancelled Bill
- CO
- Correction
Code identifying the Standard Carrier Alpha Code
- CPRS
- Canadian Pacific Railway
Code specifying the method or type of transportation for the shipment
- If ZC108 is "R" (Rail), then ZC102 is required.
- R
- Rail
- X
- Intermodal (Piggyback)
Number which designates the check digit applied to a piece of equipment
- ZC109 is the equipment check digit for the equipment number in ZC103.
General Shipment Information
To transmit identification numbers and other basic shipment data
- BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
Code identifying purpose of transaction set
- 00
- Original
Code specifying the method or type of transportation for the shipment
- R
- Rail
- X
- Intermodal (Piggyback)
Code identifying payment terms for transportation charges
- 11
- Rule 11 Shipment
- CC
- Collect
- NC
- Service Freight, No Charge
- NR
- Non Revenue
- PP
- Prepaid (by Seller)
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Code identifying the Standard Carrier Alpha Code
- CPRS
- SCAC code for Canadian Pacific Railway
Code specifying the weight unit
- E
- Metric Ton
- K
- Kilograms
- L
- Pounds
Code specifying relationship of this shipment with respect to other shipments given to the carrier at the same time
- B
- Bill of Lading for Individual Shipment
- E
- Empty Equipment Billing (Non-Revenue)
- M
- Master Bill of Lading for Assembly, Distribution and Volume Shipment
A bill of lading with multiple delivery locations.
- S
- Submaster Bill of Lading for Volume Shipment
A bill of lading for a full truckload shipment.
- W
- Revenue Empty
Code indicating applicability of section seven option (if not transmitted assume not in effect)
- N
- Not in Effect
- S
- In Effect
Code identifying the reason for a 0% rated goods and services tax
- 1
- Inbound Goods and Services Tax Declaration
- 2
- Outbound Goods and Services Tax Declaration
- 3
- Goods and Services Tax Inbound/Outbound Declaration Documentary Evidence Filed at Origin
Rail Shipment Information
To transmit rail-specific shipment data
Code indicating the way by which weights are obtained for a particular shipment
- A
- Shipper's Weight Agreement
- M
- Manifest Weight
- N
- No Wt. Req., Ship. Moving on Contract or per car rate
- O
- Official Weight
- R
- Carrier Scale Weight
- S
- Shipper Certified Scale Weights
- T
- Tariff Authorized Weight
Code indicating type of Bill
- E
- Storage
- S
- Single Shipment Billing
Release
To indicate that the equipment is or is not to be released
CP uses the information provided in this segment for billing purposes only. The date and time indicated in this segment is not used for release of equipment(s).
Code signifying whether or not the shipment information transaction set includes instructions for pickup and movement of the shipment; (This code provides a means for the shipper to transmit billing data along with the movement instructions, transmit billing data ahead of the movement instructions, or follow movement instructions with complete billing data at a later date)
- If M301 contains code value "S" or "R", then M302 is the date of release. If M301 contains code value "U", then M302 is the estimated date of release.
- R
- Released with Billing Data
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- M304 reflects the time zone which the time reflects.
- AT
- Alaska Time
- CT
- Central Time
- ET
- Eastern Time
- LT
- Local Time
Used for time zones not listed.
- MT
- Mountain Time
- NT
- Newfoundland Time
- PT
- Pacific Time
- TT
- Atlantic Time
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code identifying the Reference Identification
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
- 2K
- Food and Drug Administration (FDA) Product Type
- 09
- Customs Bar Code Number
- BL
- Government Bill of Lading
- BM
- Bill of Lading Number
- BN
- Booking Number
- CED
- Canada Border Services Agency (CBSA) Export Declaration Number
- CG
- Consignee's Order Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- CO
- Customer Order Number
- CR
- Customer Reference Number
- CT
- Contract Number
- EB
- Embargo Permit Number
- ED
- Export Declaration
- EN
- Embargo Number
- EP
- Export Permit Number
- GB
- Grain Block Number
- GR
- Grain Order Reference Number
- GT
- Goods and Service Tax Registration Number
- HS
- Harmonized Code System (Canada)
- IB
- In Bond Number
- IL
- Internal Order Number
- ITN
- Census Internal Transaction Number (ITN)
- MB
- Master Bill of Lading
- OB
- Ocean Bill of Lading
- PN
- Permit Number
- PO
- Purchase Order Number
- SI
- Shipper's Identifying Number for Shipment (SID)
A unique number (to the shipper) assigned by the shipper to identify the shipment.
- SO
- Shipper's Order (Invoice Number)
- UT
- Unit Train
- WO
- Work Order Number
Number assigned for work including material and labor beyond normal work required to fulfill a service order.
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- N906 reflects the time zone which the time reflects.
Cargo Manifest
To identify specific flight or voyage information for multimodal shipments
Identifying designator for the particular flight or voyage on which the cargo travels
Code specifying function performed at the port or terminal with respect to a shipment
- CM02 is "D" for rail origin and "L" for rail destination.
- 1
- Final Port of Discharge (Operational)
Last port at which cargo is unloaded from vessel.
Last port at which cargo is unloaded from a vessel.
- D
- Port of Discharge (Operational)
Port at which cargo is unloaded from vessel.
Port at which cargo is discharged from the first or only vessel which will carry the cargo.
- L
- Port of Loading (Operational)
Port at which cargo is loaded on vessel.
First port at which the cargo is loaded to the first vessel.
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- CM04 is qualified by CM02.
If CM02 is 'D' or '1', this contains the ship dock date.
If CM02 is ‘L’, this contains the ship sail date.
Number assigned by the carrier for space reservation
Code identifying the Standard Carrier Alpha Code
- CM06 contains the carrier code.
Code identifying the Standard Carrier Alpha Code
- CM07 contains the previous carrier code.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- CM08 is the manifest date.
Name of ship as documented in "Lloyd's Register of Ships"
Code specifying the Standard State/Province as defined by appropriate government agency
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- CM15 is the vessel agent number.
Requested for Delivery (After and Including)
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
This is not a comprehensive list and only includes some of the most commonly used Date/Time Qualifiers.
- 071
- Requested for Delivery (After and Including)
Used to report Requested Arrival Date (RAD).
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Requested for Delivery (Prior to and Including)
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
This is not a comprehensive list and only includes some of the most commonly used Date/Time Qualifiers.
- 074
- Requested for Delivery (Prior to and Including)
Used to report Requested Arrival Date (RAD).
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code specifying the type of weight
- A3
- Shippers Weight
- E
- Estimated Net Weight
- G
- Gross Weight
- N
- Actual Net Weight
Allowance made for increased weight due to such factors as snow
Code indicating the relationship of equipment to carrier or ownership of equipment
- T
- Trip Leased
Code identifying type of equipment used for shipment
This is not a comprehensive list and only includes some of the most commonly used Equipment Description Codes.
- CC
- Container resting on a Chassis
- CH
- Chassis
- CN
- Container
- CZ
- Refrigerated Container
- PL
- Container, Platform
- PT
- Protected Trailer
- RT
- Controlled Temperature Trailer (Reefer)
- TL
- Trailer (not otherwise specified)
Code identifying the Standard Carrier Alpha Code
- N712 is the owner of the equipment.
- CPRS
- Canadian Pacific Railway
Relative position of shipment in car, trailer, or container (mutually defined)
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Number which designates the check digit applied to a piece of equipment
Vertical dimension of an object measured when the object is in the upright position
- N720 and N721 are expressed in inches.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Code identifying equipment type
Used to provide ISO code. The container ISO code is the key CP uses to classify the container type.
Seal Numbers
To record seal numbers used and the organization that applied the seals
A 'Cone Seal' is indicated by "HV" in the IM02. A 'Red Ball' customs seal is indicated by the presence of an M12 segment.
For Seal Numbers that exceed the 15 character field length, the last 15 characters of the seal number will be used.
In-bond Identifying Information
To transmit in-bond information
This segment is mandatory for all rail in-bond shipments. If while the shipment is still in transit the carrier handling the shipment receives notification of customs release and the cargo is no longer in-bond that carrier should generate a waybill correction without the M12 segment.
M1206 contains the conventional In-bond number.
Code specifying the type of entry assigned by U.S. Customs and Border Protection (CBP)
- 61
- Immediate Transportation
Imported to U.S.
- 62
- Transportation Exportation
Imported and final destination is outside the U.S.
- 63
- Immediate Exportation
Imported to U.S and Export from the U.S with no in transit movement.
- 69
- Transit
This signifies U.S - CANADA - U.S movements.
- 70
- Multi-Transit
This signifies traffic with multiple U.S. border crossings with the shipment terminating in the U.S.
- A2
- Rail In-bond - No Carrier Remanifest
If used, M1208 must equal 'XC'.
- A6
- Ocean In-bond - No Carrier Remanifest
If used, M1208 must equal 'XC'.
- A8
- Truck In-bond - Carrier Remanifest
If used, M1208 must equal 'XC'.
- DP
- Duty Paid - Cleared Customs
If used, M1208 must equal 'XC'.
Automated Commercial System Code Furnished by U.S. Customs Service and Border Protection (CBP)
- If M1202 does not contain the paperless entry number, then M1206 is required.
Carriers authorized to participate in Paperless In-bond will be assigned a 3-position filer identification code. This code is used with a check digit routine to create a paperless In-bond number. Check digit routine is defined by U.S. Customs CAMIR document. The resulting format should contain 'V' with a 10 character identifier (i.e. VXXNNNNNNN where X are alpha-numeric and N are numeric values).
Code which identifies a specific location
- M1203 is a four-digit numeric census schedule D when identifying a U.S. port, and a three-digit numeric memorandum D when identifying a Canadian port. It is the port of destination if M1201 is "61". It is the port of export if M1201 is "62" or "63".
This is the port of destination if M1201 is '61'. It is the port of export is M1201 is '62' or '63'. It is the first U.S. physical port of re-entry if M1201 is '69' or '70'.
Code which identifies a specific location
- M1204 is five-digit numeric census schedule K. It is the foreign port of destination if M1201 is "62" or "63".
This is the foreign port of destination if M1201 is '62' or '63'.
Customs value in whole dollars
- M1205 is the value in whole dollars of the in-bond movement. Use twenty dollars per kilo if value is unknown.
Represents the total of all X111's plus XH04 for shipments intended to move In-bond into the U.S.
Required for U.S bonds.
Currently assigned control number for in-bond movement
If used, should contain the 9 character numeric conventional in-bond number.
Code identifying the Standard Carrier Alpha Code
- M1207 identifies the carrier to whom liability is transferred.
Code identifying the Reference Identification
- BI
- Bonded Carrier Internal Revenue Service Identification Number
Only used for Railroad bond.
- S4
- Shippers Bond Number
Number differentiating between shipper's bond
movements by intermodal shippers and ocean carriers and in-bond movements which default to the carrier's bond.Identifies a non-rail carrier bond.
- XC
- Cargo Control Number
Used if M1201 is A2, A6, A8 or DP.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Contains the IRS number or Standard Carrier Alpha Code (SCAC) of the bond holder identified in M1208 for codes 'BI' and 'S4'. If used for Canadian In-Bond reporting, this will contain the Cargo Control Number (CCN).
Code specifying the method or type of transportation for the shipment
- S
- Ocean
Name of ship as documented in "Lloyd's Register of Ships"
Vessel to be loaded for export, if known.
Canadian Grain Information
To transmit the transportation and distribution requirements of grain at Canadian ports
At least one occurrence of GA04 is required with the code value GR.
Code indicating whether product has been fumigated and/or cleaned
Default value is 'N'.
Code describing a commodity or group of commodities
- GA02 is required on the first occurrence of the segment and for each new occurrence of a different commodity code.
- GA02 contains the Canadian Grain Commission Commodity Code for terminal elevator accounting.
Will contain the Canadian Grain Commission Commodity Code for terminal elevator and will be required for each new occurrence of a different grain or grain order.
Code Source is Canadian Grain Commission Grain Code 435.
Code indicating whether product has been inspected and/or weighed
If GA03 is IW or IB, then CGC Certified weight is required in N703. N704 should be actual net weight, Code N.
If not present, then shipment is neither inspected nor weighed.
Code identifying the Reference Identification
- BO
- Bin Location Number
- CW
- Canadian Wheat Board Permit Number
- DK
- Dock Number
Used for Platform number (Producer/Dealer Authorization number).
- EP
- Export Permit Number
- GB
- Grain Block Number
- GR
- Grain Order Reference Number
- OH
- Origin House
- PN
- Permit Number
- RB
- Rate code number
Used for incentive grain, multi-car block qualifier.
- RN
- Run Number
Used for Canadian Wheat Board Train Run qualifier.
- XO
- Sample Number
Grain company sample number. Sample number for grain company test weight of grain as appears in GA16 and GA17.
- ZT
- Milling in Transit
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- GA05 is used for grain block number.
Week expressed as year/week (CCYYWW), where week is a number between 01 and 53 inclusive
- GA06 is used for crop week.
Code specifying the unloading terminal elevator at grain exporting terminals
Code Source is Canadian Grain Commission Grain Code 435.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- GA08 is used for the unload date.
A generic number
- GA09 will contain the number of cars being claimed for incentive rate.
Code specifying the Canadian Grain Commission code identifying the type of grain that must be separated
Indicator code is the first two digits of the Grain Code.
Code identifying the Canadian Wheat Board market class of the grain
Code identifying Canadian Wheat Board market class type
Code indicating a Yes or No condition or response
- If GA13 is equal to "Y" then this is a direct hit to departure wharf for vessel loading. If "N" this is to be unloaded at terminal and GA14 is required to identify the terminal or staging area prior to vessel loading.
Code which identifies a specific location
- GA14 is the terminal or staging area name.
Code specifying the Standard State/Province as defined by appropriate government agency
Code specifying the percent qualifier
- SD
- Moisture Content
- SE
- Protein Content
- SF
- Percent Dockage
Percentage of Grain Filler.
- SG
- Test Weight
Test Weight of Grain.
Percentage expressed as a decimal (e.g., 0.0 through 1.0 represents 0% through 100%)
Reference Information
To specify identifying information
Code identifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Code identifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code identifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- N906 reflects the time zone which the time reflects.
Code identifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Origin Station
To identify the rail origin of the shipment
Code specifying the Freight Station Accounting code assigned for AAR Managed Codes for Locations
Free-form text for city name
- F902 is the origin station for movement.
Contains station name as defined by the AAR Centralized Station Master.
Code specifying the Standard State/Province as defined by appropriate government agency
Code identifying the country
- F904 is the country code for the city named in the F902.
Code specifying the Standard Point Location code defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
- F908 is the Standard Point Location Code (SPLC) for the city named in the F902.
SPLC for station mentioned in the F902.
Destination Station
To identify the rail destination of the shipment
Code specifying the Freight Station Accounting code assigned for AAR Managed Codes for Locations
Free-form text for city name
- D902 is the destination station of movement.
Code specifying the Standard State/Province as defined by appropriate government agency
Code identifying the country
- D904 is the country code for the city named in the D902.
Code specifying the Standard Point Location code defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
- D908 is the Standard Point Location Code (SPLC) for the city named in the D902.
Party Identification
To identify a party by type of organization, name, and code
Shipper, consignee and payer of freight parties are mandatory on revenue moves. Shipper and consignee are mandatory on non-revenue moves. Provide Legal Entity names (Railinc/DUN & BRADSTREET)
Code identifying an organizational entity, a physical location, property or an individual
- 11
- Party to be billed(AAR Accounting Rule 11)
Must be provided on Rule 11 shipments.
- BN
- Beneficial Owner
- C1
- In Care Of Party no. 1
- CN
- Consignee
- FW
- Forwarder
- IM
- Importer
- N1
- Notify Party no. 1
- PF
- Party to Receive Freight Bill
Must be provided on revenue moves.
- PU
- Party at Pickup Location
- SH
- Shipper
- UC
- Ultimate Consignee
- XQ
- Canadian Customs Broker
- XR
- Mexican Customs Broker
- XU
- United States Customs Broker
Code specifying the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code specifying the Standard State/Province as defined by appropriate government agency
Code specifying international postal zone code excluding punctuation and blanks (zip code for United States)
- N403 contains the postal code in an unstructured format. N408 contains the postal code in a structured format. When a postal code data field is used, the parties shall agree as to which data element (N403 or N408) shall be used in the transaction set.
Reference Information
To specify identifying information
Code identifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
If PER05 or PER06 is present, then PER03 or PER04 is required.
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Billing Information
To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement
Code identifying reason for rebill
- RC
- R11 Collect Beyond
- RD
- R11 Prepaid Beyond
Code specifying the Freight Station Accounting code assigned for AAR Managed Codes for Locations
- BL02 is the FSAC for the origin point of the rate for this portion of this movement.
Code specifying the Freight Station Accounting code assigned for AAR Managed Codes for Locations
- BL03 is the FSAC for the destination point of the rate for this portion of the movement.
Code specifying the Standard Point Location code defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
- BL04 is the Standard Point Location Code (SPLC) for the origin point of the rate for this portion of the movement.
Free-form text for city name
- BL05 through BL07 is the city, state, and country for the rate for the beginning portion of the move.
Code specifying the Standard State/Province as defined by appropriate government agency
Free-form text for city name
- BL09 through BL11 is the city, state, and country for the rate for ending portion of the move.
Code specifying the Standard State/Province as defined by appropriate government agency
Code identifying the Standard Carrier Alpha Code
- BL12 is the Standard Carrier Alpha Code (SCAC) of the first carrier participating in the rate for the move defined in BL02 through BL11.
Code identifying the Standard Carrier Alpha Code
Route Information
To specify carrier and routing sequences and details
Each set of shipment information must include at least one R2 segment (route information).
Where more than one R2 segment is applicable, each iteration of the R2 segment must be sent in the order in which they occur in the transportation process.
When including interline city names, the AAR Rule 260 abbreviations should be used. At least one occurrence of the R2 is required with a value of 'S', or 'R' in the R202.
Code identifying the Standard Carrier Alpha Code
- CPRS
- Canadian Pacific Railway
Code specifying the relationship of a carrier to a specific shipment movement
- 1
- 1st Carrier after Origin Carrier
- 2
- 2nd Carrier after Origin Carrier
- 3
- 3rd Carrier after Origin Carrier
- 4
- 4th Carrier after Origin Carrier
- 5
- 5th Carrier after Origin Carrier
- 6
- 6th Carrier after Origin Carrier
- D
- DELY (Delivery Switch Carrier)
- I
- Origin Switch Carrier
- R
- Origin Carrier, Rule 11 Shipment
- S
- Origin Carrier, Shipper's Routing (Rail)
Free-form text for city name
- R203 is the station or city name at which carriers interchange shipments.
Contains Rule 260 Abbreviation only.
Code specifying the Standard Point Location code defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
Code identifying the Intermodal Service Plan
- 15
- Ramp to Ramp (Plan 100) Trucker Owned Unit
- 20
- Door to Door (Plan 200) Railway Owned Unit
- 22
- Door to Ramp (Plan 225) Railway Owned Unit
- 25
- Ramp to Ramp (Plan 250) Railway Owned Unit
- 27
- Ramp to Door (Plan 275) Railway Owned Unit
- 40
- Domestic Door to Door (Plan 400) Steamship Owned Unit
- 42
- Domestic Door to Ramp (Plan 425) Steamship Owned Unit
- 45
- Domestic Ramp to Ramp (Plan 250) Steamship Owned Unit
- 47
- Domestic Ramp to Door (Plan 475) Steamship Owned Unit
- 60
- Door to Door (Plan 300) Customer Owned Unit
- 62
- Door to Ramp (Plan 325) Customer Owned Unit
- 65
- Ramp to Ramp (Plan 350) Customer Owned Unit
- 67
- Ramp to Door (Plan 375) Customer Owned Unit
- 82
- Imp/Exp. Door to Ramp (Plan 000) Steamship Owned Unit
- 85
- Imp/Exp. Ramp to Ramp (Plan 000) Steamship Owned Unit
- 87
- Imp/Exp. Ramp to Door (Plan 000) Steamship Owned Unit
Code specifying the method or type of transportation for the shipment
- X
- Intermodal (Piggyback)
Special Handling Instructions
To specify special handling instructions in coded or free-form format
Code specifying special transportation handling instructions
This is not a comprehensive list and only includes some of the most
commonly used Special Handling Codes.
- BLK
- Blocking and Bracing
- HR
- Home for Repair
- HW
- High Wide Load
- IB
- In-bond
- IP
- Import Shipment
- NH
- Do Not Hump
- OV
- Overweight
- SH
- Shiftable Load
- SR
- Speed Restricted
- SRG
- Storage
- XP
- Export
Protective Service Instructions
To specify mechanical protective service and ventilation instructions
Code specifying the Association of American Railroads (AAR) Protective Service that applies to shipment
- 510
- Heating Code: Shipper's Protective Service
- 515
- Heating Code: Carrier's Protective Service
- 705
- Optimum Temperature of Zero Degrees or Less
- 710
- Optimum Temperature Above Zero
- 711
- Place Under Mod.MPS @1st Reg.INSP.STN after Car thermometer reading rises above Optimum Temperature
- 715
- Optimum Temperature of Zero Degrees or Less (Car Owned/Leased by Shipper)
- 720
- Do Not Operate Unit
- 765
- Optimum Temperature Above Zero With Body Ice
- 805
- VAN/Container Example: Optimum Temperature
- 810
- VAN/Container Example: Ventilators opened at Origin
- 830
- VAN/Container Example: Optimum Temperature of Zero Degrees or Less
Code specifying perishable protective service- rail carriers only
- D
- Discontinue Service
- HDN
- Do Not Heat
- HDNC
- Do Not Heat in Canada
- HSC
- Standard Heating In Canada
- M
- Standard Mechanical Protective Service
- MN
- Modified Mechanical Protective Service
- MNU
- Do Not Operate
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PS03 qualifies the temperature in PS04 and PS14.
Temperature
- PS04 is the optimum allowable temperature condition for shipment.
Temperature in Fahrenheit only.
Transaction Set Line Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
To be used to provide the commodity description only.
Code describing a commodity or group of commodities
STCC Code(s).
Code identifying the commodity coding system used for Commodity Code
- 3
- Empty Non-hazardous Last Contained (HMRC) Code
- L
- Last Contained Contents STCC
- T
- Standard Transportation Commodity Code (STCC)
Code identifying the commodity coding system used for Commodity Code
- T
- Standard Transportation Commodity Code (STCC)
Code describing a commodity or group of commodities
Used to pass rating STCC for hazardous materials.
Code identifying the compartment in a compartmentalized tank car
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Sequential line number for a lading item
Must contain the same lading line number as the L501 for the corresponding commodity.
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Required if rate is based on number of units or pieces.
Code identifying the type of quantity or value on which the rate or item pricing is based
Only used if rates are based on units or pieces.
- DM
- Miles
- GL
- Gallon
- ND
- Cord
A volume measurement.
- NP
- Piece
- NU
- Unit
A specific measurement in rating shipments.
- NV
- Vehicle
Code specifying the type of weight
This is not a comprehensive list and only includes some of the most
commonly used Weight Qualifiers.
- A3
- Shippers Weight
- B
- Billed Weight
- C
- Actual Net Repeated for Combination
- E
- Estimated Net Weight
- G
- Gross Weight
- J
- Light Weight
- K
- Clean Out
- M
- Minimum Weight (for rate)
- N
- Actual Net Weight
- O
- Excess Weight Over Maximum
- X
- Maximum Weight (for Rate)
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Required for loaded Transborder movements into Canada.
Code specifying the packaging form of the lading quantity
Required for Transborder shipments and must be the value representing the smallest exterior package type.
This is not a comprehensive list and only includes some of the most
commonly used Packaging Form Codes.
- BAG
- Bag
- BAL
- Bale
- BDL
- Bundle
- BLK
- Bulk
- CNT
- Container
- CTN
- Carton
- DRM
- Drum
- LIF
- Lifts
- PCS
- Pieces
- PKG
- Package
- PLT
- Pallet
- SKD
- Skid
- TNK
- Tank
- UNT
- Unit
- VEH
- Vehicles
Price Authority Identification
To communicate basis of pricing, such as contract number, quote number, or tariff number
Code identifying the Reference Identification
- CT
- Contract Number
- PR
- Price Quote Number
- TS
- Tariff Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
The length of this field shall not exceed 10 characters. The decimal point is counted as a character.
This is the Price Authority Number. This must be a numeric value and may contain a decimal.
If the contract reference is alpha only, pass '99999999999'. The alpha
reference will be passed in PI06.
Code indicating type of external reference
- OP
- Other Publication
- TP
- Tariff Publication
Code identifying the regulatory agency governing the price reference
Code specifying the tariff bureau or tariff publishing agent that governs the rates applied to this shipment
Identification assigned by issuing carrier
Used to identify a type of contract
- PI07 is the price authority suffix for the contract.
This is the Price Authority Suffix.
Number assigned in the tariff to specific rate or group of rates that applies to one or more items in the shipment
- PI08 is the price authority item number.
This is the Price Authority Item Number. This must be numeric value and may contain a decimal.
The length of this field shall not exceed 10 characters. The decimal point is counted as a character.
Identifier for the tariff supplement which contains the rate used
- PI09 is the price authority supplement.
Number used as an extension of the basic tariff number to identify the rates published within specific sections of the tariff
- PI10 is the price authority section number.
Used to identify a type of contract
- PI11 is the price authority suffix for tariff.
If present, PI08 is required.
This is the Price Authority Item Number Suffix.
Export License
To transmit information contained on an export license
Code identifying a licensing, certification, registration, or accreditation agency.
Government assigned identification number for exporter
Code specifying whether the shipment completes the terms of the license, or the shipment is only a partial delivery relative to the license terms
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- X104 is the export license expiration date.
Code specifying the export symbol marked on a shipment
Code indicating the type of control applicable to the export license
Code identifying commodity number established for international statistical purposes
Code indicating international or domestic shipment
Number of units (pieces) of the lading commodity
Value of shipment for export, expressed in the standard monetary denomination for the currency specified
Code indicating the type of communications with customs
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Price per unit of product, service, commodity, etc.
Code to identify the type of government license involved
Code identifying a party or other code
- X116 is the export classification code number (ECCN).
Code which identifies a specific location
- X117 is the Schedule D designation for the central location where the Shipper Export Declarations (SEDs) have been batch filed.
Loop Header
To indicate that the next segment begins a loop
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
Used to convey type of packages for bulk and non-bulk movements. Effective Oct 1, 2007 U.S regulations require an accurate description. Code 'UN' should only be used when describing compartmentalized tank cars.
- 1P
- Tank Car
- 16
- 115 Kilogram Drum
A cylindrical container whose contents weigh 115 kilograms when full.
- 17
- 100 Pound Drum
A cylindrical container whose contents weigh 100 pounds when full.
- 18
- 55 Gallon Drum
A cylindrical container whose volume is equal to 55 gallons.
- TK
- Tank
Number of units (pieces) of the lading commodity
Used to convey the number of packages in LH101.
Effective Oct 1, 2007 U.S regulations require an accurate quantity.
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
May also be used to pass IMDG Consumer Commodity designation 'ID8000'.
The United Nations page number as required for the international transport of hazardous materials
Code describing a commodity or group of commodities
Must contain a 7-digit numeric Hazardous Materials Response code (HMRC).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH106 and LH107 are used to convey the quantity or volume and unit of measure for shipments.
Code identifying the compartment in a compartmentalized tank car
- 1
- Brake End
- 2
- 2nd from Brake End
- 3
- 3rd from Brake End
- 4
- 4th from Brake End
- 5
- 5th from Brake End
- 6
- 6th from Brake End
Code indicating that the material being described is that which remains in a packaging (including a tank car) after it has been unloaded
- In LH109, a value of "R" or "P" requires that the receiver generate the words "residue: last contained" prior to the shipping name in accordance with regulations.
- G
- Residue Last Contained Description (Small Means of Containment)
- P
- Residue Last Contained Description (Packages)
Railcar other than Tank Car.
- R
- Residue Last Contained Description (Rail Car)
Tank Car.
Code indicating degree of danger in terms of Roman number I, II or III
Code indicating a code from a specific industry code list
- LH112 is the packaging form code for the non-bulk container passed in the LH101 as defined in 49 CFR 178 and required by 49 CFR 172. (See Code Source 937)
Hazardous Classification Information
To specify the hazardous notation and endorsement information
- If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory.
However, the receiver must consider it to be blanks when printing a paper document.
Code specifying the hazardous classification corresponding to the shipping name of the hazardous commodity
Mandatory whenever the data is required for U.S and/or Canadian hazardous shipment requirements.
The compatibility group must follow the division number for dangerous goods included in Class 1 (i.e. 1.1D where D is the compatibility group).
Except for combustible liquids, only pass the numeric hazard class, decimal, division and compatibility group if applicable.
Do not pass the words 'CLASS' or 'HAZARD CLASS'. For Secondary Hazard Classifications do not pass parentheses. For combustible liquids pass 'COMBUSTIBLE LIQUID'.
Code identifying hazardous class
- P
- Primary
- S
- Secondary
Code identifying the placard notation corresponding to the hazard class of the hazardous commodity
Only used on 404 transaction sets for placarded shipments originated by a motor carrier and offered or delivered to a rail carrier for further transportation.
This field should contain the words 'PLACARDED:' followed by the kind of placard affixed to the freight container or transport vehicle, i.e. 'PLACARDED: FLAMMABLE GAS'.
Code identifying presence of hazardous substance
- RQ
- Reportable Quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH206 and LH207 indicate the flashpoint temperature.
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Temperature
Flashpoint temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH208 and LH209 indicate the control temperature.
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH210 and LH211 indicate the emergency temperature.
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Temperature
Emergency Temperature.
Code specifying the weight unit
- LH212 and LH213 indicate the net explosive weight.
- E
- Metric Ton
- K
- Kilograms
- L
- Pounds
Net weight of the explosive quantity of the hazardous commodity
Used to convey net explosive weight for both U.S and Canadian shipments.
Hazardous Material Shipping Name Information
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by Title 49 Code of Federal Regulations, or the shipping name of the dangerous good as defined in the Canadian Transportation of Dangerous Goods Act and Regulations, or the international regulations as promulgated by the United Nations
This field will contain the shipping name defined by the regulatory authority identified in LH302.
Code indicating the source (regulatory) of the proper shipping name
- C
- Canadian Shipping Name
- D
- Domestic (United States) Shipping Name
- I
- International Shipping Name
Free-form Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Code indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
- ADI
- Additional Descriptive Information Not Required by Regulation but Desired to Accompany the Movement by the Shipper
- CER
- Hazardous Materials Certification
To specify the name of the person certifying that the shipment complies with the regulations.
- D13
- "DOT - 113, Do Not Hump or Cut Off Car While in Motion" Declaration
- D20
- "AAR - 204, Do Not Hump or Cut Off Car While in Motion" Declaration
- DRC
- Damaged Car Number
- EQP
- Conveyed Equipment Identification
- FUM
- Fumigation Declaration
- HOT
- Identifies Products in a Heated Molten State
- HZC
- Hazardous Substance Constituents
- INH
- Inhalation Hazard
- LQY
- "Limited Quantity" Declaration
- MOS
- Maximum Operating Speed
- MPI
- Marine Pollutant
- NOD
- Not Odorized Declaration
- PIH
- "Poison - Inhalation Hazard" Declaration
- POI
- "Poison" Declaration
- RAM
- Radioactive Material Data
- TEC
- Technical or Chemical Group Name
- TNM
- Trade Name
- WST
- Waste Declaration
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Used to provide field for overflow data from LFH02. If used to identify Protective Direction Number pass the Protective Direction Number here.
Code specifying the Department of Transportation assigned zone designating the Inhalation Toxicity Hazard Zone
Used only when LFH01 equals PIH.
- A
- Hazard Zone A
- B
- Hazard Zone B
- C
- Hazard Zone C
- D
- Hazard Zone D
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- 1T
- Terabecquerel
- 4N
- Megabecquerel
Unit of radiation.
- G4
- Gigabecquerel
Unit of radiation equal to 27 millicuries.
- R2
- Becquerel
Unit of radiation equal to 3.7 * 10/10 of a curie.
Numeric value of quantity
- LFH06 indicates activity of the radioactive material.
Activity of radioactive material.
Used only when LFH01 equals RAM.
Numeric value of quantity
- LFH07 indicates transport index of the radioactive material.
Transport index of radioactive material.
Used only when LFH01 equals RAM.
This is a dimensionless value.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- LFH08 is the date fumigation began.
Only used when LFH01= 'FUM' and is the date fumigation began.
EPA Required Data
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
Code specifying the waste stream number applicable to the movement of hazardous waste as determined by government regulations
If more than 3 waste stream codes, use LFH segment qualified with ADI. Waste Stream Number is to be enclosed in parenthesis.
Canadian Dangerous Requirements
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
The identity number of a specific hazardous emergency response plan that is assigned by the Director General of Canada
Required if the commodity is listed in Schedule 1, Column 7 of the Canadian Transportation of Dangerous Goods regulations.
Format to be confirmed with Canadian Transportation of Dangerous Goods requirements.
Currently the valid formats are n-nnnn OR n-nnnn-nnn.
Complete communications number including country or area code when applicable
- LH402 is used for the emergency response plan telephone number.
Required if LH401 is present.
Transborder Hazardous Requirements
To specify the placard information required by the second government agency when shipment is to cross into another country
Code specifying the hazardous classification corresponding to the shipping name of the hazardous commodity
Hazardous Material Identifying Reference Numbers
To transmit specific hazardous material reference numbers
Code identifying the Reference Identification
- AH
- Agreement Number
- F3
- Submission Number
A unique number assigned to the submitted transaction set; this number is used by the payer to track every file submitted.
- HA
- Competent Authority
- HD
- Department of Transportation Hazardous Number
- HE
- Hazardous Exemption Number
- MA
- Ship Notice/Manifest Number
- MDN
- Hazardous Waste Manifest Document Number
- PN
- Permit Number
- S0
- Special Approval
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
If used LHR01 must be 'PN'. Used for Transport Canada Permit expiration date. The receiver is required to display the date transmitted preceded by the phrase 'EXPIRY DATE:’
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
If PER05 or PER06 is present, then PER03 or PER04 is required.
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
- HM
- Hazardous Material Contact
- MX
- Mexican Hazardous Information Contact
Free-form name
Used to pass emergency contact. Must contain a valid entity identified by name or contact reference.
Code identifying the type of communication number
- TE
- Telephone
Voice only.
Complete communications number including country or area code when applicable
Telephone number provided must contain area code or where applicable for international dialing, the international access code or the plus '+' sign and the country and city code as required in addition to the telephone number.
Party Identification
To identify a party by type of organization, name, and code
Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
- CT
- Country of Origin
- HW
- Designated Hazardous Waste Facility
- HX
- Transporter of Hazardous Waste
- HZ
- Hazardous Waste Generator
- SH
- Shipper
Code specifying the system/method of code structure used for Identification Code (67)
- 38
- Country Code
Used only if N101 equals 'CT'.
- AB
- US Environmental Protection Agency (EPA) Identification Number
Used only if N101 equals 'HW', 'HX' or 'HZ'.
- C5
- Customer Identification File
Used only if N101 equals 'CN' or 'SH'.
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
If N103 equals 'C5' pass CIF number.
If N103 equals '38' pass ISO Code 3166 for Country of Origin.
CA- Canada
MX- Mexico
US- United States
If N103 equals 'AB' pass EPA Identification Number.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code specifying the Standard State/Province as defined by appropriate government agency
Code specifying international postal zone code excluding punctuation and blanks (zip code for United States)
- N403 contains the postal code in an unstructured format. N408 contains the postal code in a structured format. When a postal code data field is used, the parties shall agree as to which data element (N403 or N408) shall be used in the transaction set.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- RP
- Responsible Person
Code identifying the type of communication number
- TE
- Telephone
Voice only.
Complete communications number including country or area code when applicable
Telephone number provided must contain area code or where applicable for international dialing, the international access code or the plus '+' sign and the country and city code as required in addition to the telephone number.
Loop Trailer
To indicate that the loop immediately preceding this segment is complete
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
This PER segment should only be used in loop iterations where N101= 'HZ' or 'HW'.
This contact is for informational purposes only. Hazardous Materials contacts should be conveyed in the applicable PER segments in the LH1 loop.
When used to convey a telephone or facsimile number the alpha representation of the number should not be used (i.e. 1-800-AAR-HELP).
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
- HM
- Hazardous Material Contact
- MX
- Mexican Hazardous Information Contact
Free-form name
Used to pass emergency contact. Must contain a valid entity identified by
name or contract reference.
Code identifying the type of communication number
- TE
- Telephone
Voice only.
Complete communications number including country or area code when applicable
Telephone number provided must contain area code or where applicable for international dialing, the international access code or the plus '+' sign and the country and city code as required in addition to the telephone number.
Hazardous Classification Information
To specify the hazardous notation and endorsement information
- If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory.
However, the receiver must consider it to be blanks when printing a paper document.
Code identifying the placard notation corresponding to the hazard class of the hazardous commodity
Only used on a 404 transaction sets for placarded shipments originated by a motor carrier and offered or delivered to a rail carrier for further transportation. This field should contain the words 'PLACARDED' followed by the kind of placard affixed to the freight container or transport vehicle i.e. 'PLACARDED FLAMMABLE GAS'.
Hazardous Material Identifying Reference Numbers
To transmit specific hazardous material reference numbers
Code identifying the Reference Identification
- AH
- Agreement Number
- HE
- Hazardous Exemption Number
- PN
- Permit Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
If used LHR01 must be 'PN'. Used for Transport Canada Permit expiration date. The receiver is required to display the date transmitted preceded by the phrase 'EXPIRY DATE:’.
Hazardous Certification
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
Free-form name
Must be the name of the person certifying the shipment. A company name is NOT Acceptable. If the shipment is tendered by a non-offerer to a subsequent rail carrier send "Certification on file with origin carrier".
Pro Forma - B13 Information
To specify a pro forma invoice and B13 Canada Customs Export Declaration information, required by U.S. Customs and Border Protection (CBP) and Canada Customs
Code specifying the Standard ISO code for country in whose currency the charges are specified
Qualifies the value in X114.
- CAD
- Canadian Dollar
- MXP
- Mexican Peso
- USD
- US Dollar
Code indicating parties to a transaction
Code identifying type of special charge or allowance
- 595
- Proforma Invoice
- FCB
- Freight Charges to Border
- FCD
- Freight Charges to Destination
Monetary amount
- XH04 for a line item: is the freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified.
Required if freight charges are not included in the value of the shipment.
Chemical analysis percentage
- XH06 will contain percentage of a component of a product which is required by customs to be reported.
Price per unit of product, service, commodity, etc.
- XH07 will contain unit price of the item being shipped.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*SR*SENDERGS*RECEIVERGS*20231102*034753*000000001*X*007010
ST*404*987000001
BX*00*X*PP**CPRS*L*B
BNX*N**S
M3*R*20181106*1730
N9*BM*000076543*CPRS*20181106*1630
N7*CPPU*230011*35000*N*******CN****5300
F9**BRAMPTON*ON
D9**VANCOUVER IMS*BC
N1*CN*CONSIGNEE
N3*1234 AIRWAY DR
N4*MISSISSAUGA*ON*L4V1Y6*CA
N1*PF*PAYER OF FREIGHT
N3*7550 OGDEN DALE RD SE
N4*CALGARY*AB*T2C4X9*CA
N1*N1*NOTIFY PARTY
N3*123456 PORTSIDE RD
N4*RICHMOND*BC*V6W 1M1*CA
PER*NT**TE*8883338111
N1*UC*ULTIMATE CONSIGNEE
N3*123456 PORTSIDE RD
N4*RICHMOND*BC*V6W1M1*CA
PER*NT**TE*8883338111
N1*SH*SHIPPER NAME
N3*11 WEST DRIVE
N4*BRAMPTON*ON*L6T 4A1*CA
R2*CPRS*S***20
LX*1
L5*1*FAK*4611110*T
L0*1***35000*N***654*PCS
SE*30*987000001
GE*1*000000001
IEA*1*000000001
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.