X12 204 Motor Carrier Load Tender
This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00404
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2000
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004040
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2000
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
- CPRS
- Canadian Pacific Railway
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
The Shipment Identification Number provided on a 204 Load Tender must be the same when providing a 204 Bill of Lading.
Code identifying payment terms for transportation charges
- CC
- Collect
- NR
- Non Revenue
- PP
- Prepaid (by Seller)
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
- B
- Bill of Lading for Individual Shipment
- E
- Empty Equipment Billing (Non-Revenue)
- I
- Intermodal
- W
- Revenue Empty
Total pieces of equipment
Limited to 1 piece of equipment for both 204 Load Tenders or Bill of Ladings.
Code indicating the way by which weights are obtained for a particular shipment
- B209 is mandatory for rail transactions.
- A
- Shipper's Weight Agreement
- L
- N
- No Wt. Req., Ship. Moving on Contract or per car rate
- O
- Official Weight
- S
- Shipper Certified Scale Weights
- T
- Tariff Authorized Weight
Set Purpose
To allow for positive identification of transaction set purpose
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 04
- Change
Code identifying an application
- BL
- Bill of Lading
If used, Equipment details must be provided which is the Equipment Initial and Number.
- LT
- Load Tender - Truckload (TL) Carrier Only
Used by a shipper to inform carrier that a particular load is available or becoming available for movement; also signifies an advance pick-up notification.
Indicates a Load Tender request for an empty piece of equipment.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
- BM
- Bill of Lading Number
- BN
- Booking Number
- CO
- Customer Order Number
- CR
- Customer Reference Number
- MB
- Master Bill of Lading
- OB
- Ocean Bill of Lading
- PO
- Purchase Order Number
- SI
- Shipper's Identifying Number for Shipment (SID)
A unique number (to the shipper) assigned by the shipper to identify the shipment.
- WH
- Master Reference (Link) Number
- ZZ
- Mutually Defined
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
- CPRS
- Canadian Pacific Railway
Code describing the relationship of a carrier to a specific shipment movement
- S
- Origin Carrier, Shipper's Routing (Rail)
Free-form text for city name
- MS303 is the city where the interline was performed.
Code specifying the method or type of transportation for the shipment
- X
- Intermodal (Piggyback)
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
This is not a comprehensive list and only includes some of the most commonly used Special Handling Codes.
- DA
- Dangerous
- DM
- Domestic
- MR
- Mechanical Refrigeration or Mechanical Heaters
If Used, AT504 and AT505 must be used to indicate the Temperature Setting.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
Marine Containers Only.
- FA
- Fahrenheit
Hazardous Certification
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
Must be the First and Last Name of the person certifying the shipment. A company name is NOT Acceptable. If the shipment is tendered by a non offerer to a subsequent rail carrier send "Certification on file with origin carrier".
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Used to indicate the Bill To/ Party to Receive Freight Bill Identification. At least one occurrence of a Bill To/ Party to Receive Freight Bill Identification is required for all 204 Load Tender or Bill of Lading Shipment. Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Used to indicate the Bill To/ Party to Receive Freight Bill Identification. At least one occurrence of a Bill To/ Party to Receive Freight Bill Identification is required for all 204 Load Tender or Bill of Lading Shipment. Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Required only if the Consignee is different from the Ship To party.
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Used to indicate the Bill To/ Party to Receive Freight Bill Identification. At least one occurrence of a Bill To/ Party to Receive Freight Bill Identification is required for all 204 Load Tender or Bill of Lading Shipment. Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Required only if the Shipper is different from the Ship From party.
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Used only in the EDI 204 Bill of Lading process.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Used to provide Equipment number in the EDI 204 Bill of Lading process.
"1" is the default number to be used when requesting CP to supply empty equipment via EDI 204 Load Tender process.
Code indicating the relationship of equipment to carrier or ownership of equipment
Code identifying type of equipment used for shipment
- CN
- Container
- CX
- Container, Tank
- CZ
- Refrigerated Container or Heated Container
If used AT5 must be provided to indicate the temperature setting.
Standard Carrier Alpha Code
- N712 is the owner of the equipment.
When requesting equipment from CP, use the SCAC CPRS in this position.
- CPRS
- SCAC Code for Canadian Pacific Railway
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
2000 20ft Equipment
4000 40ft Equipment
4500 45ft Equipment
5300 53ft Equipment
Code specifying extent of transportation service requested
- DD
- Door to Door
- DR
- Door to Ramp
- RD
- Ramp to Door
- RE
- Ramp to Ramp
Code identifying equipment type
Contains the ISO Equipment Code.
This is not a comprehensive list and only includes some of the most commonly used ISO Equipment Codes.
Seal Numbers
To record seal numbers used and the organization that applied the seals
Detail
Stop-off Details
To specify stop-off detail reference numbers and stop reason
At least 1 Pick Up / Stop Off Detail is required to indicate where the shipment is originating from. CPRS requires only a 204 Bill of Lading at Pool Location Business and does not require an EDI 204 Load Tender.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
- BM
- Bill of Lading Number
- BN
- Booking Number
- CO
- Customer Order Number
- CR
- Customer Reference Number
- MB
- Master Bill of Lading
- OB
- Ocean Bill of Lading
- PO
- Purchase Order Number
- QN
- Stop Sequence Number
- SI
- Shipper's Identifying Number for Shipment (SID)
- WH
- Master Reference (Link) Number
- ZZ
- Mutually Defined
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Ship Not Before Date
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Used to provide Pick-Up Appointment to CP.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
4 hour window between start and end appointment time is recommended.
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Ship Not Later Than Date
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Used to provide Pick-Up Appointment to CP.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
4 hour window between start and end appointment time is recommended.
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Name
To identify a party by type of organization, name, and code
Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Represents the Pick-Up Location(s).
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
To be used to provide the commodity description only.
Code describing a commodity or group of commodities
STCC Code(s).
Code identifying the commodity coding system used for Commodity Code
- T
- Standard Transportation Commodity Code (STCC)
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
Code defining the type of weight
- E
- Estimated Net Weight
- G
- Gross Weight
- N
- Actual Net Weight
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
If Commodity being pick up is Hazardous then the Hazardous 24hr Emergency Contact Number is Mandatory.
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
- HM
- Hazardous Material Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
- The L11 segment contains the specific hazardous material reference numbers.
Used in loop 0325 it pertains to all iterations of loop 0330 following.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
This is not a comprehensive list and only includes some of the most
commonly used Reference Identification Qualifiers.
- AH
- Agreement Number
- HA
- Competent Authority
- HE
- Hazardous Exemption Number
- PN
- Permit Number
- SO
- Special Order
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
If used, LH1101 must be 'PN'. Used for Transport Canada Permit Expiration Date.
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
This is not a comprehensive list and only includes some of the most commonly used Basis for Measurement Codes.
- 1P
- Tank Car
- 16
- 115 Kilogram Drum
A cylindrical container whose contents weigh 115 kilograms when full.
- 17
- 100 Pound Drum
A cylindrical container whose contents weigh 100 pounds when full.
- 18
- 55 Gallon Drum
A cylindrical container whose volume is equal to 55 gallons.
- TK
- Tank
Number of units (pieces) of the lading commodity
Used to convey the number of packages in LH101.
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
The United Nations page number as required for the international transport of hazardous materials
Code describing a commodity or group of commodities
Must contain a 7-digit numeric Hazardous Materials Response code (HMRC).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH106 and LH107 are used to convey the quantity or volume and unit of measure for nonbulk shipments only.
Code indicating that the material being described is that which remains in a packaging (including a tank car) after it has been unloaded
- In LH109, a value of "R" or "P" requires that the receiver generate the words "residue: last contained" prior to the shipping name in accordance with regulations.
- G
- Residue Last Contained Description (Small Means of Containment)
- P
- Residue Last Contained Description (Packages)
- R
- Residue Last Contained Description (Rail Car)
Code indicating degree of danger in terms of Roman number I, II or III
Hazardous Classification Information
To specify the hazardous notation and endorsement information
The hazardous classification corresponding to the shipping name of the hazardous commodity
Mandatory whenever the data is required for U.S and/or Canadian hazardous shipment requirements.
The compatibility group must follow the division number for dangerous goods included in Class 1 (i.e. 1.1D where D is the compatibility group). Except for combustible liquids, only pass the numeric hazard class, decimal, division and compatibility group if applicable. Do not pass the words 'CLASS' or 'HAZARD CLASS'.
For Secondary Hazard Classifications do not pass parentheses. For combustible liquids pass 'COMBUSTIBLE LIQUID'.
Code to identify presence of hazardous substance
- RQ
- Reportable Quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH206 and LH207 indicate the flashpoint temperature.
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH208 and LH209 indicate the control temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH210 and LH211 indicate the emergency temperature.
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code specifying the weight unit
- LH212 and LH213 indicate the net explosive weight.
Required for Explosive Class 1 Commodities.
- K
- Kilograms
- L
- Pounds
Net weight of the explosive quantity of the hazardous commodity
Required for Explosive Class 1 Commodities.
Hazardous Material Shipping Name
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by Title 49 Code of Federal Regulations, or the shipping name of the dangerous good as defined in the Canadian Transportation of Dangerous Goods Act and Regulations, or the international regulations as promulgated by the United Nations
This field will contain the shipping name defined by the regulatory authority identified in LH302.
Qualifier indicating the source (regulatory) of the proper shipping name
- C
- Canadian Shipping Name
- D
- Domestic (United States) Shipping Name
- I
- International Shipping Name
Code indicating the type of regulatory requirements that apply to a description; N.O.S. stands for Not Otherwise Specified
- NOS
- N.O.S. Regulatory Requirements Apply
Freeform Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
This is not a comprehensive list and only includes some of the most commonly used Hazardous Material Shipment Information Qualifiers.
- ADI
- Additional Descriptive Information Not Required by Regulation but Desired to Accompany the Movement by the Shipper
- HZC
- Hazardous Substance Constituents
- INH
- Inhalation Hazard
- LQY
- "Limited Quantity" Declaration
- MPI
- Marine Pollutant
- PIH
- "Poison - Inhalation Hazard" Declaration
- POI
- "Poison" Declaration
- RAM
- Radioactive Material Data
- TEC
- Technical or Chemical Group Name
- TNM
- Trade Name
- WST
- Waste Declaration
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Field for overflow data from LFH02. If used to identify Protective Direction Number pass the Protective Direction Number here.
Code specifying the Department of Transportation assigned zone designating the Inhalation Toxicity Hazard Zone
Used only when LFH01 equals PIH.
- A
- Hazard Zone A
- B
- Hazard Zone B
- C
- Hazard Zone C
- D
- Hazard Zone D
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- LFH06 indicates activity of the radioactive material.
Numeric value of quantity
- LFH07 indicates transport index of the radioactive material.
EPA Required Data
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
Waste stream number applicable to the movement of hazardous waste as determined by government regulations
If more than 3 waste stream codes, use LFH segment qualified with ADI. Waste Stream Number is to be enclosed in parenthesis.
Canadian Dangerous Requirements
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
The identity number of a specific hazardous emergency response plan that is assigned by the Director General of Canada
Required if the commodity is listed in Schedule 1, Column 7 of the Canadian Transportation of Dangerous Goods regulations.
Format to be confirmed with Canadian Transportation of Dangerous Goods requirements. Currently the valid formats are n-nnnn OR n-nnnn-nnn.
Complete communications number including country or area code when applicable
- LH402 is used for the emergency response plan telephone number.
Required if LH401 is present.
Order Information Detail
To specify order information detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
The value provided here will be transposed to L11 Shipper's Order Number reference.
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID03 is the number assigned by the consignee to further define the purchase order number.
Stop-off Details
To specify stop-off detail reference numbers and stop reason
At least 1 Delivery/Drop Off detail is required to indicate where the shipment is destined to.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- BN
- Booking Number
- CO
- Customer Order Number
- CR
- Customer Reference Number
- MB
- Master Bill of Lading
- OB
- Ocean Bill of Lading
- PO
- Purchase Order Number
- QN
- Stop Sequence Number
- SI
- Shipper's Identifying Number for Shipment (SID)
- SO
- Shipper's Order (Invoice Number)
- WH
- Master Reference (Link) Number
- ZZ
- Mutually Defined
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Deliver No Later Than Date
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Deliver Not Before Date
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Requested Delivery Date
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Name
To identify a party by type of organization, name, and code
Used to indicate the Consignee/Ship To Party.
At Least One Occurrence of a Consignee/Ship To Party is required. Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
To be used to provide the commodity description only.
Code describing a commodity or group of commodities
STCC Code(s).
Code identifying the commodity coding system used for Commodity Code
- T
- Standard Transportation Commodity Code (STCC)
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
Code defining the type of weight
- E
- Estimated Net Weight
- G
- Gross Weight
- N
- Actual Net Weight
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
- HM
- Hazardous Material Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
- The L11 segment contains the specific hazardous material reference numbers.
Used in loop 0325 it pertains to all iterations of loop 0330 following.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.
- AH
- Agreement Number
- HA
- Competent Authority
- HE
- Hazardous Exemption Number
- PN
- Permit Number
- SO
- Shipper's Order (Invoice Number)
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
If used, LH1101 must be 'PN'. Used for Transport Canada Permit Expiration Date.
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
- 1P
- Tank Car
- 16
- 115 Kilogram Drum
A cylindrical container whose contents weigh 115 kilograms when full.
- 17
- 100 Pound Drum
A cylindrical container whose contents weigh 100 pounds when full.
- 18
- 55 Gallon Drum
A cylindrical container whose volume is equal to 55 gallons.
- TK
- Tank
Number of units (pieces) of the lading commodity
Used to convey the number of packages in LH101.
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
The United Nations page number as required for the international transport of hazardous materials
Code describing a commodity or group of commodities
Must contain a 7-digit numeric Hazardous Materials Response code (HMRC).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH106 and LH107 are used to convey the quantity or volume and unit of measure for nonbulk shipments only.
Code indicating that the material being described is that which remains in a packaging (including a tank car) after it has been unloaded
- In LH109, a value of "R" or "P" requires that the receiver generate the words "residue: last contained" prior to the shipping name in accordance with regulations.
- G
- Residue Last Contained Description ( Small Means of Containment)
- P
- Residue Last Contained Description (Packages)
- R
- Residue Last Contained Description (Rail Car)
Code indicating degree of danger in terms of Roman number I, II or III
Hazardous Classification Information
To specify the hazardous notation and endorsement information
The hazardous classification corresponding to the shipping name of the hazardous commodity
Mandatory whenever the data is required for U.S and/or Canadian hazardous shipment requirements.
The compatibility group must follow the division number for dangerous goods included in Class 1 (i.e. 1.1D where D is the compatibility group). Except for combustible liquids, only pass the numeric hazard class, decimal, division and compatibility group if applicable. Do not pass the words 'CLASS' or 'HAZARD CLASS'.
For Secondary Hazard Classifications do not pass parentheses. For combustible liquids pass 'COMBUSTIBLE LIQUID'.
Code to identify presence of hazardous substance
- RQ
- Reportable Quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH206 and LH207 indicate the flashpoint temperature.
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH208 and LH209 indicate the control temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH210 and LH211 indicate the emergency temperature.
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code specifying the weight unit
- LH212 and LH213 indicate the net explosive weight.
Required for Explosive Class 1 Commodities.
- E
- Metric Ton
- K
- Kilograms
- L
- Pounds
Net weight of the explosive quantity of the hazardous commodity
Required for Explosive Class 1 Commodities.
Hazardous Material Shipping Name
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by Title 49 Code of Federal Regulations, or the shipping name of the dangerous good as defined in the Canadian Transportation of Dangerous Goods Act and Regulations, or the international regulations as promulgated by the United Nations
This field will contain the shipping name defined by the regulatory authority identified in LH302.
Qualifier indicating the source (regulatory) of the proper shipping name
- C
- Canadian Shipping Name
- D
- Domestic (United States) Shipping Name
- I
- International Shipping Name
Code indicating the type of regulatory requirements that apply to a description; N.O.S. stands for Not Otherwise Specified
- NOS
- N.O.S. Regulatory Requirements Apply
Freeform Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
- ADI
- Additional Descriptive Information Not Required by Regulation but Desired to Accompany the Movement by the Shipper
- HZC
- Hazardous Substance Constituents
- INH
- Inhalation Hazard
- LQY
- "Limited Quantity" Declaration
- MPI
- Marine Pollutant
- PIH
- "Poison - Inhalation Hazard" Declaration
- POI
- "Poison" Declaration
- RAM
- Radioactive Material Data
- TEC
- Technical or Chemical Group Name
- TNM
- Trade Name
- WST
- Waste Declaration
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Code specifying the Department of Transportation assigned zone designating the Inhalation Toxicity Hazard Zone
Used only when LFH01 equals PIH.
- A
- Hazard Zone A
- B
- Hazard Zone B
- C
- Hazard Zone C
- D
- Hazard Zone D
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- LFH06 indicates activity of the radioactive material.
Numeric value of quantity
- LFH07 indicates transport index of the radioactive material.
EPA Required Data
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
Waste stream number applicable to the movement of hazardous waste as determined by government regulations
If more than 3 waste stream codes, use LFH segment qualified with ADI. Waste Stream Number is to be enclosed in parenthesis.
Canadian Dangerous Requirements
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
The identity number of a specific hazardous emergency response plan that is assigned by the Director General of Canada
Complete communications number including country or area code when applicable
- LH402 is used for the emergency response plan telephone number.
Order Information Detail
To specify order information detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
The value provided here will be transposed to L11 Shipper's Order Number reference.
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID03 is the number assigned by the consignee to further define the purchase order number.
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Bill of Lading for a Dry Container With Multi Deliveries
B2**CPRS**0001234567*L*PP*B*1*L
B2A*00*BL
L11*0001234567*BM
L11*0001234567*WH
G62*79*20181127*L*150000
MS3*CPRS*S**X
N1*BT*PARTY TO BE BILLED
N3*1234 STREET
N4*CITY NAME*ON*M1B2W3*CA
N7*CPPU*111222*********CN*CPRS***5300****DD***U288
S5*1*CL
L11*1*QN
L11*12345*PO**20181127
G62*37*20181127*L*1000
G62*38*20181127*L*1400
N1*SF*SHIP FROM LOCATION*ZZ*1400
N3*9876 STREET
N4*CITY NAME*ON*L5R 4J1*CA
G61*SH*CONTACT*TE*1-888-333-8111
L5*1*FREIGHT OF ALL KINDS*4611110*T
AT8*N*L*12927.065*657
OID*0087654321*12456
S5*2*PU
L11*2*QN
L11*44553322*PO**20181204
G62*68*20181204*L*0001
N1*ST*SHIP TO NAME*ZZ*0021004490
N3*5111 STREET
N4*CITY NAME*BC*V4W 3Z2*CA
G61*ST*CONTACT*TE*888-333-8111
L5*1*FREIGHT OF ALL KINDS*4611110*T
AT8*N*L*7175.474*432
OID*00815220011*455455*0000799322***L*7175.474*E*822.433
S5*3*CU
L11*3*QN
G62*68*20181204*L*0001
N1*ST*SHIP TO NAME*ZZ*0011007322
N3*7800 STREET
N4*CITY NAME*BC*V5J 5L3*CA
G61*ST*CONTACT*TE*888-333-8111
L5*1*FREIGHT OF ALL KINDS*4611110*T
AT8*N*L*5751.591*225
OID*0081520484*0202628501*0000801090***L*123.3*E*16.242
L3*12927.065*N*********657
SE*46*0001
Bill of Lading for a Heated Container
B2**CPRS**0011223344*K*PP
B2A*00*BL
L11*0011223344*BM
L11*0011223344*WH
G62*64*20181121*1*125100*LT
MS3*CPRS*S**X
AT5**H1**FA*60
N1*BT*PARTY TO BE BILLED
N3*25 STREET
N4*CITY NAME*ON*M2N6S8*CA
N7*CPPU*654321*20621.3*N*******CZ*CPRS***5300**K**DD***PNR3
S5*1*SL
L11*0011223344*SI
G62*37*20181123*I*112152*LT
G62*38*20181123*K*152152*LT
N1*SF*SHIP FROM
N3*9050 STREET
N4*CITY NAME*ON*L6S 6G9*CA
G61*IC*SHIPPING*TE*888-333-8111
L5*1*FOOD PREPARED (HEATER)*2099991*T
AT8*N*K*20621.3*81829
S5*2*CU
L11*8212345678*SO
L11*1234567*PO**20181130
G62*53*20181130
G62*54*20181130
NTE*ADD*DEL 20181130
N1*ST*SHIP TO
N3*5800 STREET
N4*CITY*AB*T6E 3L4*CA
G61*IC*RECEIVING*TE*1-888-333-8111
L5*1*FOOD PREPARED (HEATER)*2099991*T
AT8*N*K*20621.3*81829
L3*20621.3*N*********81829
SE*36*7500001
Load Tender Request for a Dry Container With Multi Deliveries
B2**CPRS**0001234567*L*PP*B*1*L
B2A*00*LT
L11*0001234567*BM
L11*0001234567*WH
G62*79*20181127*L*150000
MS3*CPRS*S**X
N1*BT*PARTY TO BE BILLED
N3*1234 STREET
N4*CITY NAME*ON*M1B2W3*CA
N7**1*********CN*CPRS***5300****DD***U288
S5*1*CL
L11*1*QN
L11*12345*PO**20181127
G62*37*20181127*L*1000
G62*38*20181127*L*1400
N1*SF*SHIP FROM LOCATION*ZZ*1400
N3*9876 STREET
N4*CITY NAME*ON*L5R 4J1*CA
G61*SH*CONTACT*TE*1-888-333-8111
L5*1*FREIGHT OF ALL KINDS*4611110*T
AT8*N*L*12927.065*657
OID*0087654321*12456
S5*2*PU
L11*2*QN
L11*44553322*PO**20181204
G62*68*20181204*L*0001
N1*ST*SHIP TO NAME*ZZ*0021004490
N3*5111 STREET
N4*CITY NAME*BC*V4W 3Z2*CA
G61*ST*CONTACT*TE*888-333-8111
L5*1*FREIGHT OF ALL KINDS*4611110*T
AT8*N*L*7175.474*432
OID*00815220011*455455*0000799322***L*7175.474*E*822.433
S5*3*CU
L11*3*QN
G62*68*20181204*L*0001
N1*ST*SHIP TO NAME*ZZ*0011007322
N3*7800 STREET
N4*CITY NAME*BC*V5J 5L3*CA
G61*ST*CONTACT*TE*888-333-8111
L5*1*FREIGHT OF ALL KINDS*4611110*T
AT8*N*L*5751.591*225
OID*0081520484*0202628501*0000801090***L*123.3*E*16.242
L3*12927.065*N*********657
SE*46*0001
Load Tender Request for a Heated Container
B2**CPRS**0011223344*K*PP
B2A*00*LT
L11*0011223344*BM
L11*0011223344*WH
G62*64*20181121*1*125100*LT
MS3*CPRS*S**X
AT5**H1**FA*60
N1*BT*PARTY TO BE BILLED
N3*25 STREET
N4*CITY NAME*ON*M2N6S8*CA
N7**1*20621.3*N*******CZ*CPRS***5300**K**DD***PNR3
S5*1*SL
L11*0011223344*SI
G62*37*20181123*I*112152*LT
G62*38*20181123*K*152152*LT
N1*SF*SHIP FROM
N3*9050 STREET
N4*CITY NAME*ON*L6S 6G9*CA
G61*IC*SHIPPING*TE*888-333-8111
L5*1*FOOD PREPARED (HEATER)*2099991*T
AT8*N*K*20621.3*81829
S5*2*CU
L11*8212345678*SO
L11*1234567*PO**20181130
G62*53*20181130
G62*54*20181130
NTE*ADD*DEL 20181130
N1*ST*SHIP TO
N3*5800 STREET
N4*CITY*AB*T6E 3L4*CA
G61*IC*RECEIVING*TE*1-888-333-8111
L5*1*FOOD PREPARED (HEATER)*2099991*T
AT8*N*K*20621.3*81829
L3*20621.3*N*********81829
SE*36*7500001
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