X12 300 Reservation (Booking Request) (Ocean)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Reservation (Booking Request) (Ocean) Transaction Set (300) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a shipper or a forwarder to reserve space, containers and equipment for transport by ocean vessel.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RO
- Ocean Booking Information (300, 301,303)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 300
- Reservation (Booking Request) (Ocean)
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Booking or Pick-up/Delivery
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Example: B1COSU564813320140530N~
Standard Carrier Alpha Code
- B101 is the Standard Carrier Alpha Code (SCAC) of the carrier sending the EDI transmission.
Carrier SCAC code will be used for carrier identification to fulfill EDI requirement.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Shipment Identification Number will be the key / identifier of a Booking Request for Amendment.
Date expressed as CCYYMMDD
- B103 is the booking date accepted by the carrier.
Code identifying action on reservation or offering
If it is not provided, CargoSmart will default it to N - New.
- D
- Reservation Cancelled
- N
- New
- U
- Change
Space Reservation Request
To specify information used to make a reservation for space on an ocean vessel
Example: Y12014060620140529*COSU*****DP~
Date for reservation expressed in format CCYYMMDD
Date expressed as CCYYMMDD
- Y102 is the date the shipment for which space reservation is requested to be available at the origin.
Code specifying the types of services for rating purposes
CargoSmart recommends customer to provide full container pick-up location, appointment date time, and contact information in N1(NA_01=SF) for outbound carrier haulage required when Y1_08=DD/DP.
- DD
- Door-to-Door
- DP
- Door-to-Pier
- PD
- Pier-to-Door
- PP
- Pier-to-Pier
Container Details
To specify container information and transportation service to be used
Example: Y21C0322G0~
Code indicating type of container equipment requested
- C
- Containers with Chassis
- S
- Shipper To Provide - None Requested
Code specifying extent of transportation service requested
- 02
- LCL/LCL
- 03
- FCL/FCL
- 04
- FCL/LCL
- 05
- LCL/FCL
Code identifying equipment type
Refer to Appendix for full list from CargoSmart.
For customized code list, please contact CargoSmart for more details.
Equipment and Temperature
To relate equipment type and required temperatures
Required for Reefer equipment is in use. For Non-Operating Reefer equipment, W09 should not be provided and need to use EA segment with EA_01=RAD to represent.
Example: W09CZ50FA*E0~
Code identifying type of equipment used for shipment
- CZ
- Refrigerated Container
Temperature
- W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code describing the setting on the air vents on ocean-type containers
- A
- Vent 25% Open
- B
- Vent 50% Open
- C
- Vent 75% Open
- D
- Vent 100% Open
- E
- Closed
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
The SOLAS VGM (Verified Gross Mass) value, unit and measurement method can be provided in this N9 segment. If SOLAS VGM is provided, N9_03_369 should be used as container number with check digit.
Examples:
N9SI5648133~
N99VP~
N9VGM5212.6CNTR1234567~
N9VGD1CNTR1234567~
N9VGUK*CNTR1234567~
Code qualifying the Reference Identification
- 9V
- Payment Category
To indicate payment method as C (Collect), P (Prepaid) or A (Payable Elsewhere) for the booking party.
- BM
- Bill of Lading Number
- BN
- Booking Number
- CR
- Customer Reference Number
- CT
- Contract Number
- FN
- Forwarder's/Agent's Reference Number
- IK
- Invoice Number
- PO
- Purchase Order Number
- SI
- Shipper's Identifying Number for Shipment (SID)
- TS
- Tariff Number
- ZZ
- Mutually Defined
This reference number is assigned by CargoSmart, and always sent to carrier. Carrier must always return this number to CargoSmart in Booking Confirmation.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
For VGM Measurement method,
1 - Method 1
2 - Method 2
For VGM Unit,
K - Kilograms
L - Pounds
Name
To identify a party by type of organization, name, and code
Examples:
N1SHSHIPPER NAME.2556782~
N1BKBOOKING PARTYNAME252157869~
N1CACOSU~
Code identifying an organizational entity, a physical location, property or an individual
- BK
- Booking Party
CargoSmart Required.
- CA
- Carrier
- CN
- Consignee
- FW
- Forwarder
- N1
- Notify Party no. 1
First Notify Party.
- N2
- Notify Party no. 2
Can be multiple if there is more than 2 Notify Party.
- SF
- Ship From
CargoSmart recommends customer to provide full container pick-up location, appointment date time, and contact information for outbound carrier haulage required when Y1_08=DD/DP.
- SH
- Shipper
CargoSmart Required.
Free-form name
Mandatory for N1_01_98="CA" to provide carrier SCAC.
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Carrier customer code.
Additional Name Information
To specify additional names or those longer than 35 characters in length
If N101 = R1 (Weighing party), N2 should be provided as the signature (name in capitals) of the person authorized to sign the document declaring the verified gross mass.
Example: N2*CHRIS WONG~
Address Information
To specify the location of the named party
Address information will be truncated if exceeds maximum length supported by carrier
Example: N3Address1Address2~
Geographic Location
To specify the geographic place of the named party
Example: N4GREELEYCO80634US~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- D
- Census Schedule D
- K
- Census Schedule K
- UN
- United Nations Location Code (UNLOCODE)
Contact
To identify a person or office to whom communications should be directed
CargoSmart highly recommends to provide contact information for Booking Party.
Example: G61ICSusan ChanTE215-123-8123~
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Free-form name
If a person’s name is provided, the format is: firstName; lastName. CS will only use first 35 characters of this field.
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Recommended phone number format: --.
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
First Port of Load (R4_01 = L) and Last Port of Discharge (R4_01 = D) must always be provided, where some carriers request it as mandatory information. CargoSmart recommends using UN/ECE location Code to present location, which generally accepted by carriers.
Examples:
R4RUNAUMELMELBOURNEAU~
R4LUNAUMELMELBOURNEAU~
R4DUNCNXIAXIAMENCN~
R4EUNCNXIAXIAMENCN~
Code defining function performed at the port or terminal with respect to a shipment
- D
- Port of Discharge (Operational)
Must use in all scenarios.
- E
- Place of Delivery (Contractual)
CargoSmart recommend to provide.
- L
- Port of Loading (Operational)
Must use in all scenarios.
- R
- Place of Receipt (Contractual)
CargoSmart recommend to provide.
Code identifying type of location
- D
- Census Schedule D
- K
- Census Schedule K
- UN
- United Nations Location Code (UNLOCODE)
Code which identifies a specific location
CargoSmart highly recommends UN/ECE code, which generally accepted by carriers.
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Code (Standard State/Province) as defined by appropriate government agency
Date/Time Reference
To specify pertinent dates and times
Example: DTM13920151018*2300~
Code specifying type of date or time, or both date and time
- 139
- Estimated
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Special Handling Instructions
To specify special handling instructions in coded or free-form format
Example: H3*OFU~
Code specifying special transportation handling instructions
- OFU
- Fumigation
- OOD
- On Deck Stowage
- OSB
- Stow Below Deck
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Equipment Attributes
To specify attributes required for a piece of equipment
Pre-cooling information when EA_01=PCO.
Generator set information when EA_01 =CO/NR/US, only can have 1 generator set information in total.
Atmosphere type information when EA_01=CA.
Non-operational Reefer information when EA_01=RAD.
Example: EA01*RAD~
Code specifying attributes of a piece of equipment
- When EA01 is "PCO", "PSE", "DHT", "DWI", "YEA" or "MCP", EA02 and EA03 are required.
- ATM
- Atmosphere Controlled
- CO
- Clip On
- NR
- Not Required
- PCO
- Pre-cooled
- RAD
- Reefer Used As Dry
- US
- Underslung
Detail
Assigned Number
To reference a line number in a transaction set
Example: LX*1~
Number assigned for differentiation within a transaction set
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Example: L0117606.034G24.885X7*PCSK~
Sequential line number for a lading item
Numeric value of weight
CargoSmart accepts 9999999999.99 maximum. Cannot be negative.
Code defining the type of weight
- G
- Gross Weight
- N
- Actual Net Weight
Value of volumetric measure
CargoSmart accepts 9999999999.99 maximum. Cannot be negative.
Code identifying the volume unit
- E
- Cubic Feet
- X
- Cubic Meters
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Code for packaging form of the lading quantity
Refer to Appendix for full list from CargoSmart.
For customized code list, please contact CargoSmart for more details.
Code specifying the weight unit
- E
- Metric Ton
- K
- Kilograms
- L
- Pounds
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Cargo description information will be truncated if exceeds maximum length supported by carrier.
Example:
L51PHOTOGRAPHIC MATERIALS AND RELATED ARTICLES903210J~
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
For Harmonized system code should be 6 digits.
Code identifying the commodity coding system used for Commodity Code
- J
- Harmonized System-Based Schedule B
Measurement
To describe physical dimensions and quantities
Example: L4333X*2~
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
- E
- Feet
- X
- Meters
Hazardous Material
To specify information relative to hazardous material
Example:
H130829Lubricant Additive Composition*4249300 CHEMTREC110CEIII~
Code relating to hazardous material code qualifier for regulated hazardous materials
Code specifying the kind of hazard for a material
Code which qualifies the Hazardous Material Class Code (209)
- I
- Intergovernmental Maritime Organization (IMO) Code
Material name, special instructions, and phone number if any
Proper dangerous goods shipping name. CargoSmart recommends customer to provide.
Phone number and name of person or department to contact in case of emergency
The United Nations page number as required for the international transport of hazardous materials
The flashpoint temperature for hazardous material
- H107 is the lowest temperature for hazardous materials.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code indicating degree of danger in terms of Roman number I, II or III
- I
- Great Danger
- II
- Medium Danger
- III
- Minor Danger
Additional Hazardous Material Description
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
H2_02 will be handled as supplement information for related hazard material if below qualifier is provided in H2_01.
GW: Gross Weight (in Kilogram)
HCI: Hazardous Material Contact Number for Inbound
NW: Net Weight (in Kilogram)
PSN: Proper Shipping Name
TN: Technical Name
Examples:
H2HCI1-408-325-7600~
H2NW25000~
Vessel Identification
To provide vessel details and voyage number
Example: V1549876COSU NINGBO29W22COSUL~
Name of ship as documented in "Lloyd's Register of Ships"
Identifying designator for the particular flight or voyage on which the cargo travels
Standard Carrier Alpha Code
- V105 identifies the ocean carrier.
Code specifying vessel code source
- C
- Ship's Radio Call Signal
- L
- Lloyd's Register of Shipping
Remarks
To transmit information in a free-form format for comment or special instruction
Remarks information will be truncated if exceeds maximum length supported by carrier.
Example: K1*ORIGINAL BILL~
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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