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Reservation (Booking Request) (Ocean)
  • Specification
  • EDI Inspector
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X12 300 Reservation (Booking Request) (Ocean)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Reservation (Booking Request) (Ocean) Transaction Set (300) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a shipper or a forwarder to reserve space, containers and equipment for transport by ocean vessel.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B1
020
Beginning Segment for Booking or Pick-up/Delivery
Max use 1
Required
Y1
050
Space Reservation Request
Max use 1
Required
Y2 Loop
N9
069
Reference Identification
Max use 100
Required
H3
160
Special Handling Instructions
Max use 6
Optional
EA
170
Equipment Attributes
Max use 5
Optional
detail
LX Loop
LX
010
Assigned Number
Max use 1
Required
L0
040
Line Item - Quantity and Weight
Max use 1
Required
L5
050
Description, Marks and Numbers
Max use 1
Required
L4
060
Measurement
Max use 1
Optional
H1 Loop
V1
090
Vessel Identification
Max use 2
Optional
K1
110
Remarks
Max use 2
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

RO
Ocean Booking Information (300, 301,303)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
300
Reservation (Booking Request) (Ocean)
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B1
020
Heading > B1

Beginning Segment for Booking or Pick-up/Delivery

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Usage notes

Example: B1COSU564813320140530N~

Example
B1-01
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B101 is the Standard Carrier Alpha Code (SCAC) of the carrier sending the EDI transmission.
Usage notes

Carrier SCAC code will be used for carrier identification to fulfill EDI requirement.

B1-02
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Shipment Identification Number will be the key / identifier of a Booking Request for Amendment.

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • B103 is the booking date accepted by the carrier.
B1-04
558
Reservation Action Code
Required
Identifier (ID)

Code identifying action on reservation or offering

Usage notes

If it is not provided, CargoSmart will default it to N - New.

D
Reservation Cancelled
N
New
U
Change
Y1
050
Heading > Y1

Space Reservation Request

RequiredMax use 1

To specify information used to make a reservation for space on an ocean vessel

Usage notes

Example: Y12014060620140529*COSU*****DP~

Example
Y1-01
135
Sailing/Flight Date Estimated
Optional
Date (DT)
CCYYMMDD format

Date for reservation expressed in format CCYYMMDD

Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • Y102 is the date the shipment for which space reservation is requested to be available at the origin.
Y1-03
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

Y1-08
375
Tariff Service Code
Required
Identifier (ID)

Code specifying the types of services for rating purposes

Usage notes

CargoSmart recommends customer to provide full container pick-up location, appointment date time, and contact information in N1(NA_01=SF) for outbound carrier haulage required when Y1_08=DD/DP.

DD
Door-to-Door
DP
Door-to-Pier
PD
Pier-to-Door
PP
Pier-to-Pier
Y2 Loop
RequiredMax >1
Y2
060
Heading > Y2 Loop > Y2

Container Details

RequiredMax use 1

To specify container information and transportation service to be used

Usage notes

Example: Y21C0322G0~

Example
Y2-01
95
Number of Containers
Required
Numeric (N0)
Min 1Max 4

Number of shipping containers

Y2-02
78
Container Type Request Code
Optional
Identifier (ID)

Code indicating type of container equipment requested

C
Containers with Chassis
S
Shipper To Provide - None Requested
Y2-03
56
Type of Service Code
Optional
Identifier (ID)

Code specifying extent of transportation service requested

02
LCL/LCL
03
FCL/FCL
04
FCL/LCL
05
LCL/FCL
Y2-04
24
Equipment Type
Required
Identifier (ID)
Min 4Max 4

Code identifying equipment type

Usage notes

Refer to Appendix for full list from CargoSmart.

For customized code list, please contact CargoSmart for more details.

W09
065
Heading > Y2 Loop > W09

Equipment and Temperature

OptionalMax use 1

To relate equipment type and required temperatures

Usage notes

Required for Reefer equipment is in use. For Non-Operating Reefer equipment, W09 should not be provided and need to use EA segment with EA_01=RAD to represent.

Example: W09CZ50FA*E0~

Example
If either Temperature (W09-02) or Unit or Basis for Measurement Code (W09-03) is present, then the other is required
W09-01
40
Equipment Description Code
Required
Identifier (ID)

Code identifying type of equipment used for shipment

CZ
Refrigerated Container
W09-02
408
Temperature
Optional
Decimal number (R)
Min 1Max 4

Temperature

  • W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).
W09-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CE
Centigrade, Celsius
FA
Fahrenheit
W09-07
1122
Vent Setting Code
Optional
Identifier (ID)

Code describing the setting on the air vents on ocean-type containers

A
Vent 25% Open
B
Vent 50% Open
C
Vent 75% Open
D
Vent 100% Open
E
Closed
Y2 Loop end
N9
069
Heading > N9

Reference Identification

RequiredMax use 100

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

The SOLAS VGM (Verified Gross Mass) value, unit and measurement method can be provided in this N9 segment. If SOLAS VGM is provided, N9_03_369 should be used as container number with check digit.

Examples:
N9SI5648133~
N99VP~
N9VGM5212.6CNTR1234567~
N9
VGD1CNTR1234567~
N9VGUK*CNTR1234567~

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

9V
Payment Category

To indicate payment method as C (Collect), P (Prepaid) or A (Payable Elsewhere) for the booking party.

BM
Bill of Lading Number
BN
Booking Number
CR
Customer Reference Number
CT
Contract Number
FN
Forwarder's/Agent's Reference Number
IK
Invoice Number
PO
Purchase Order Number
SI
Shipper's Identifying Number for Shipment (SID)
TS
Tariff Number
ZZ
Mutually Defined

This reference number is assigned by CargoSmart, and always sent to carrier. Carrier must always return this number to CargoSmart in Booking Confirmation.

N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

For VGM Measurement method,
1 - Method 1
2 - Method 2

For VGM Unit,
K - Kilograms
L - Pounds

N1 Loop
RequiredMax >1
N1
080
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Examples:
N1SHSHIPPER NAME.2556782~
N1BKBOOKING PARTYNAME252157869~
N1CACOSU~

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BK
Booking Party

CargoSmart Required.

CA
Carrier
CN
Consignee
FW
Forwarder
N1
Notify Party no. 1

First Notify Party.

N2
Notify Party no. 2

Can be multiple if there is more than 2 Notify Party.

SF
Ship From

CargoSmart recommends customer to provide full container pick-up location, appointment date time, and contact information for outbound carrier haulage required when Y1_08=DD/DP.

SH
Shipper

CargoSmart Required.

Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Mandatory for N1_01_98="CA" to provide carrier SCAC.

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

25
Carrier's Customer Code
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Carrier customer code.

N2
090
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 1

To specify additional names or those longer than 35 characters in length

Usage notes

If N101 = R1 (Weighing party), N2 should be provided as the signature (name in capitals) of the person authorized to sign the document declaring the verified gross mass.

Example: N2*CHRIS WONG~

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
100
Heading > N1 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

Address information will be truncated if exceeds maximum length supported by carrier

Example: N3Address1Address2~

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
110
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

Example: N4GREELEYCO80634US~

Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

N4-05
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

D
Census Schedule D
K
Census Schedule K
UN
United Nations Location Code (UNLOCODE)
N4-06
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

G61
120
Heading > N1 Loop > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Usage notes

CargoSmart highly recommends to provide contact information for Booking Party.

Example: G61ICSusan ChanTE215-123-8123~

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
Required
String (AN)
Min 1Max 35

Free-form name

Usage notes

If a person’s name is provided, the format is: firstName; lastName. CS will only use first 35 characters of this field.

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
FX
Facsimile
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Recommended phone number format: --.

N1 Loop end
R4 Loop
RequiredMax >1
R4
130
Heading > R4 Loop > R4

Port or Terminal

RequiredMax use 1

Contractual or operational port or point relevant to the movement of the cargo

Usage notes

First Port of Load (R4_01 = L) and Last Port of Discharge (R4_01 = D) must always be provided, where some carriers request it as mandatory information. CargoSmart recommends using UN/ECE location Code to present location, which generally accepted by carriers.

Examples:
R4RUNAUMELMELBOURNEAU~
R4
LUNAUMELMELBOURNEAU~
R4DUNCNXIAXIAMENCN~
R4
EUNCNXIAXIAMENCN~

Example
If either Location Qualifier (R4-02) or Location Identifier (R4-03) is present, then the other is required
R4-01
115
Port or Terminal Function Code
Required
Identifier (ID)

Code defining function performed at the port or terminal with respect to a shipment

D
Port of Discharge (Operational)

Must use in all scenarios.

E
Place of Delivery (Contractual)

CargoSmart recommend to provide.

L
Port of Loading (Operational)

Must use in all scenarios.

R
Place of Receipt (Contractual)

CargoSmart recommend to provide.

R4-02
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

D
Census Schedule D
K
Census Schedule K
UN
United Nations Location Code (UNLOCODE)
R4-03
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

Usage notes

CargoSmart highly recommends UN/ECE code, which generally accepted by carriers.

R4-04
114
Port Name
Optional
String (AN)
Min 2Max 24

Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

R4-05
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

R4-08
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

DTM
140
Heading > R4 Loop > DTM

Date/Time Reference

OptionalMax use 15

To specify pertinent dates and times

Usage notes

Example: DTM13920151018*2300~

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

139
Estimated
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

R4 Loop end
H3
160
Heading > H3

Special Handling Instructions

OptionalMax use 6

To specify special handling instructions in coded or free-form format

Usage notes

Example: H3*OFU~

Example
Only one of Special Handling Code (H3-01) or Special Handling Description (H3-02) may be present
H3-01
152
Special Handling Code
Required
Identifier (ID)

Code specifying special transportation handling instructions

OFU
Fumigation
OOD
On Deck Stowage
OSB
Stow Below Deck
H3-02
153
Special Handling Description
Optional
String (AN)
Min 2Max 30

Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate

EA
170
Heading > EA

Equipment Attributes

OptionalMax use 5

To specify attributes required for a piece of equipment

Usage notes

Pre-cooling information when EA_01=PCO.

Generator set information when EA_01 =CO/NR/US, only can have 1 generator set information in total.

Atmosphere type information when EA_01=CA.

Non-operational Reefer information when EA_01=RAD.

Example: EA01*RAD~

Example
EA-01
1402
Equipment Attribute Code
Required
Identifier (ID)

Code specifying attributes of a piece of equipment

  • When EA01 is "PCO", "PSE", "DHT", "DWI", "YEA" or "MCP", EA02 and EA03 are required.
ATM
Atmosphere Controlled
CO
Clip On
NR
Not Required
PCO
Pre-cooled
RAD
Reefer Used As Dry
US
Underslung
Heading end

Detail

LX Loop
RequiredMax >1
LX
010
Detail > LX Loop > LX

Assigned Number

RequiredMax use 1

To reference a line number in a transaction set

Usage notes

Example: LX*1~

Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

L0
040
Detail > LX Loop > L0

Line Item - Quantity and Weight

RequiredMax use 1

To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

Usage notes

Example: L0117606.034G24.885X7*PCSK~

Example
If either Volume (L0-06) or Volume Unit Qualifier (L0-07) is present, then the other is required
If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
L0-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L0-04
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

Usage notes

CargoSmart accepts 9999999999.99 maximum. Cannot be negative.

L0-05
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
N
Actual Net Weight
L0-06
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

Usage notes

CargoSmart accepts 9999999999.99 maximum. Cannot be negative.

L0-07
184
Volume Unit Qualifier
Optional
Identifier (ID)

Code identifying the volume unit

E
Cubic Feet
X
Cubic Meters
L0-08
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • L008 is the number of handling units of the line item tendered to the carrier.
L0-09
211
Packaging Form Code
Optional
Identifier (ID)
Min 3Max 3

Code for packaging form of the lading quantity

Usage notes

Refer to Appendix for full list from CargoSmart.

For customized code list, please contact CargoSmart for more details.

L0-11
188
Weight Unit Code
Required
Identifier (ID)

Code specifying the weight unit

E
Metric Ton
K
Kilograms
L
Pounds
L5
050
Detail > LX Loop > L5

Description, Marks and Numbers

RequiredMax use 1

To specify the line item in terms of description, quantity, packaging, and marks and numbers

Usage notes

Cargo description information will be truncated if exceeds maximum length supported by carrier.

Example:
L51PHOTOGRAPHIC MATERIALS AND RELATED ARTICLES903210J~

Example
If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
L5-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L5-02
79
Lading Description
Required
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

  • L502 may be used to send quantity information as part of the product description.
L5-03
22
Commodity Code
Optional
String (AN)
Min 1Max 30

Code describing a commodity or group of commodities

Usage notes

For Harmonized system code should be 6 digits.

L5-04
23
Commodity Code Qualifier
Optional
Identifier (ID)

Code identifying the commodity coding system used for Commodity Code

J
Harmonized System-Based Schedule B
L4
060
Detail > LX Loop > L4

Measurement

OptionalMax use 1

To describe physical dimensions and quantities

Usage notes

Example: L4333X*2~

Example
L4-01
82
Length
Required
Decimal number (R)
Min 1Max 8

Largest horizontal dimension of an object measured when the object is in the upright position

Required
Decimal number (R)
Min 1Max 8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

L4-03
65
Height
Required
Decimal number (R)
Min 1Max 8

Vertical dimension of an object measured when the object is in the upright position

L4-04
90
Measurement Unit Qualifier
Required
Identifier (ID)

Code specifying the linear dimensional unit

E
Feet
X
Meters
L4-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

H1 Loop
OptionalMax >1
H1
070
Detail > LX Loop > H1 Loop > H1

Hazardous Material

RequiredMax use 1

To specify information relative to hazardous material

Usage notes

Example:
H130829Lubricant Additive Composition*4249300 CHEMTREC110CEIII~

Example
If either Flashpoint Temperature (H1-07) or Unit or Basis for Measurement Code (H1-08) is present, then the other is required
H1-01
62
Hazardous Material Code
Required
String (AN)
Min 4Max 10

Code relating to hazardous material code qualifier for regulated hazardous materials

H1-02
209
Hazardous Material Class Code
Required
String (AN)
Min 1Max 4

Code specifying the kind of hazard for a material

H1-03
208
Hazardous Material Code Qualifier
Optional
Identifier (ID)

Code which qualifies the Hazardous Material Class Code (209)

I
Intergovernmental Maritime Organization (IMO) Code
H1-04
64
Hazardous Material Description
Optional
String (AN)
Min 2Max 30

Material name, special instructions, and phone number if any

Usage notes

Proper dangerous goods shipping name. CargoSmart recommends customer to provide.

H1-05
63
Hazardous Material Contact
Optional
String (AN)
Min 1Max 24

Phone number and name of person or department to contact in case of emergency

H1-06
200
Hazardous Materials Page
Optional
String (AN)
Min 1Max 6

The United Nations page number as required for the international transport of hazardous materials

H1-07
77
Flashpoint Temperature
Optional
Numeric (N)
Min 1Max 3

The flashpoint temperature for hazardous material

  • H107 is the lowest temperature for hazardous materials.
H1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CE
Centigrade, Celsius
FA
Fahrenheit
H1-09
254
Packing Group Code
Optional
Identifier (ID)

Code indicating degree of danger in terms of Roman number I, II or III

I
Great Danger
II
Medium Danger
III
Minor Danger
H2
080
Detail > LX Loop > H1 Loop > H2

Additional Hazardous Material Description

OptionalMax use 10

To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

Usage notes

H2_02 will be handled as supplement information for related hazard material if below qualifier is provided in H2_01.
GW: Gross Weight (in Kilogram)
HCI: Hazardous Material Contact Number for Inbound
NW: Net Weight (in Kilogram)
PSN: Proper Shipping Name
TN: Technical Name

Examples:
H2HCI1-408-325-7600~
H2NW25000~

Example
H2-01
64
Hazardous Material Description
Required
String (AN)
Min 2Max 30

Material name, special instructions, and phone number if any

H2-02
274
Hazardous Material Classification
Optional
String (AN)
Min 1Max 30

Free-form description of hazardous material classification or division or label requirements

H1 Loop end
LX Loop end
V1
090
Detail > V1

Vessel Identification

OptionalMax use 2

To provide vessel details and voyage number

Usage notes

Example: V1549876COSU NINGBO29W22COSUL~

Example
At least one of Vessel Code (V1-01) or Vessel Name (V1-02) is required
If Vessel Code Qualifier (V1-08) is present, then Vessel Code (V1-01) is required
V1-01
597
Vessel Code
Optional
Identifier (ID)
Min 1Max 8

Code identifying vessel

V1-02
182
Vessel Name
Optional
String (AN)
Min 2Max 28

Name of ship as documented in "Lloyd's Register of Ships"

V1-04
55
Flight/Voyage Number
Optional
String (AN)
Min 2Max 10

Identifying designator for the particular flight or voyage on which the cargo travels

V1-05
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • V105 identifies the ocean carrier.
V1-08
897
Vessel Code Qualifier
Optional
Identifier (ID)

Code specifying vessel code source

C
Ship's Radio Call Signal
L
Lloyd's Register of Shipping
K1
110
Detail > K1

Remarks

OptionalMax use 2

To transmit information in a free-form format for comment or special instruction

Usage notes

Remarks information will be truncated if exceeds maximum length supported by carrier.

Example: K1*ORIGINAL BILL~

Example
K1-01
61
Free-Form Message
Required
String (AN)
Min 1Max 30

Free-form information

K1-02
61
Free-Form Message
Optional
String (AN)
Min 1Max 30

Free-form information

Detail end

Summary

SE
010
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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