CDW
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Purchase Order
  • Specification
  • EDI Inspector
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CDW

X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BEG
    020
    Beginning Segment for Purchase Order
    Max use 1
    Required
    REF
    050
    Reference Identification
    Max use 1
    Optional
    PER
    060
    Administrative Communications Contact
    Max use 1
    Optional
    TAX
    070
    Tax Reference
    Max use 1
    Optional
    FOB
    080
    F.O.B. Related Instructions
    Max use 1
    Optional
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    150
    Date/Time Reference
    Max use 2
    Required
    TD5
    240
    Carrier Details (Routing Sequence/Transit Time)
    Max use 1
    Optional
    N1 Loop Ship To
    N1 Loop Rest All
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    020

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    DS
    Dropship
    NE
    New Order
    RL
    Release or Delivery Order
    RN
    Renewal Order
    SA
    Stand-alone Order
    TM
    Time & Materials
    BEG-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the purchaser

    BEG-04
    328
    Release Number
    Optional
    Min 1Max 30

    Number identifying a release against a Purchase Order previously placed

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date purchase order was issued; expressed as CCYYMMDD

    REF
    050

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    12
    Billing Account (Flooring Account Number)
    AH
    License Authorization Number
    BB
    Manufacturer Authorization Number
    BD
    Bid Request Number
    CT
    Contract Number
    EU
    CDW customer‟s purchase order number
    GC
    Bid Contract Number
    IA
    Internal Vendor Number
    PO
    CDW purchase order number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PER
    060

    Administrative Communications Contact

    OptionalMax use 1

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    IC
    Information Contact
    PER-02
    93
    Purchasing Agent Name
    Optional
    Min 1Max 80

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    PER-06
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    TAX
    070

    Tax Reference

    OptionalMax use 1

    To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    Example
    TAX-01
    325
    Tax Identification Number
    Optional
    Min 1Max 20

    Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

    • TAX01 is required if tax exemption is being claimed.
    TAX-12
    441
    Tax Exempt Code
    Optional

    Code identifying exemption status from sales and use tax

    0
    Exempt (For Export)
    1
    Yes (Tax Exempt)
    2
    No (Not Tax Exempt)
    3
    Exempt (For Resale)
    4
    Not Exempt/For Resale
    5
    Exempt (Not For Resale)
    6
    Not Exempt, Not For Resale
    7
    Direct Pay ID
    8
    Exempt (Sale to U.S. Government)
    9
    Exempt (Per State Law)
    A
    Labor Taxable, Material Exempt
    B
    Material Taxable, Labor Exempt
    C
    Not Taxable
    V
    Exempt from State Property Tax
    W
    Other Property Tax Exemption
    X
    Exempt - Letter on file
    FOB
    080

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Example
    If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    BP
    Paid by Buyer
    CA
    Advance Collect
    CC
    Collect
    MX
    Mixed
    PA
    Advance Prepaid
    PC
    Prepaid but Charged to Customer
    PP
    Prepaid (by Seller)
    PS
    Paid by Supplier/Vendor
    TP
    Third Party Pay
    FOB-02
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    DE
    Destination (Shipping)
    OR
    Origin (Shipping Point)
    FOB-03
    352
    Description
    Optional
    Min 1Max 8

    A free-form description to clarify the related data elements and their content

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use 1

    To specify terms of sale

    Example
    ITD-01
    336
    Terms Type Code
    Required
    Min 1Max 2

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    ITD-02
    333
    Terms Basis Date Code
    Required
    Min 1Max 2

    Code identifying the beginning of the terms period

    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-07
    386
    Terms Net Days
    Required
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    DTM
    150

    Date/Time Reference

    RequiredMax use 2

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    010
    Requested Ship
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    TD5
    240

    Carrier Details (Routing Sequence/Transit Time)

    OptionalMax use 1

    To specify the carrier and sequence of routing and provide transit time information

    Example
    TD5-04
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    7
    Mail
    A
    Air
    AE
    Air Express
    AF
    Air Freight
    D
    Parcel Post
    E
    Expedited Truck
    J
    Motor
    M
    Motor (Common Carrier)
    MP
    Motor (Package Carrier)
    P
    Private Carrier
    ZZ
    Mutually defined
    N1 N1 Loop Ship To
    OptionalMax 200
    Variants (all may be used)
    N1N1 Loop Rest All
    N1
    310

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    If either Entity Relationship Code (N1-05) or Entity Identifier Code (N1-06) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent
    93
    Code assigned by the organization originating the transaction set
    94
    Code assigned by the organization that is the ultimate destination of the transaction set
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code
    Either a static value assigned or SIC codes for gov/ed

    N1-05
    706
    Entity Relationship Code
    Optional
    Min 2Max 2

    Code describing entity relationship

    • N105 and N106 further define the type of entity in N101.
    N1-06
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N2
    320

    Additional Name Information

    OptionalMax use 1

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    330

    Address Information

    OptionalMax use 1

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    340

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    If either Location Qualifier (N4-05) or Location Identifier (N4-06) is present, then the other is required
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N4-05
    309
    Location Qualifier
    Optional

    Code identifying type of location

    DE
    Destination (Shipping)
    N4-06
    310
    Location Identifier
    Optional

    Code which identifies a specific location

    01
    Vernon Hills, IL
    07
    North Las Vegas, NV
    PER
    360

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    If ship to is CDW, will be purchasing agent. If ship to is CDW customer, will be customer contact

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 N1 Loop Rest All
    RequiredMax 200
    Variants (all may be used)
    N1N1 Loop Ship To
    N1
    310

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BS
    Bill To / Ship To
    BT
    Bill To (if other than Ship To)
    EN
    End User
    VN
    Vendor
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent
    93
    assigned by buyer
    94
    assigned by seller
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code
    Either a static value assigned or SIC codes for gov/ed

    N1-05
    706
    Entity Relationship Code
    Optional
    Min 2Max 2

    Code describing entity relationship

    • N105 and N106 further define the type of entity in N101.
    N1-06
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N2
    320

    Additional Name Information

    OptionalMax use 1

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    330

    Address Information

    OptionalMax use 1

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    340

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    PER
    360

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    If ship to is CDW, will be purchasing agent. If ship to is CDW customer, will be customer contact

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Detail

    PO1 Loop
    RequiredMax 100000
    PO1
    010

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Example
    If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
    If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    Usage notes

    This element is used to identify the purchase order line item number.

    PO1-02
    330
    Quantity Ordered
    Required
    Min 1Max 15

    Quantity ordered

    PO1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    PO1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    PO1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    CA
    Catalog
    PE
    Price per Each
    PO1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BP
    Buyer's Part Number
    PO1-07
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    PO1-08
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MG
    Manufacturer's Part Number
    PO1-09
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    PO1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VP
    Vendor's (Seller's) Part Number
    PO1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    OE
    Original Equipment Number
    PO1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    PO1-15
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-16
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UR
    UCC/EAN-128 Coupon Extended Code
    PO1-17
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-18
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    AC
    Aggregation Code (Used to Consolidate Part Families)
    PO1-19
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    CTP Loop
    OptionalMax >1
    CTP
    040

    Pricing Information

    RequiredMax use 1

    To specify pricing information

    Example
    CTP-01
    687
    Class of Trade Code
    Optional
    Min 2Max 2

    Code indicating class of trade

    CTP-02
    236
    Price Identifier Code
    Optional

    Code identifying pricing specification

    C01
    Contract (CDW – Supplier) – replaces CON
    C02
    Contract (EU – Manufacturer)
    DAP
    Dealer Adjusted Price
    GOV
    Federal Government (Non-GSA)
    GSA
    Federal GSA(-only) Price
    MSR
    Mfg Suggested Price
    N02
    Higher Education
    N03
    K-12
    N04
    State Government
    N05
    Education Other
    CTP-03
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    CTP-04
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    CTP-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PID Loop
    OptionalMax 1000
    PID
    050

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required
    Min 1Max 1

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    REF
    100

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    AH
    License Authorization Number
    BB
    Manufacturer Authorization Number
    BD
    CDW Bid Request Number
    CT
    Contract Number
    EU
    CDW customer‟s purchase order number
    GC
    Bid Contract Number
    IA
    Internal Vendor Number
    PO
    CDW purchase order number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    210

    Date/Time Reference

    OptionalMax use 1

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    010
    Requested Ship
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    MSG
    289

    Message Text

    OptionalMax use >1

    To provide a free-form format that allows the transmission of text information

    Example
    MSG-01
    933
    Free-Form Message Text
    Required
    Min 1Max 264

    Free-form message text

    SLN Loop
    OptionalMax 1000
    Usage notes

    Used (Warranty Orders only)

    SLN
    470

    Subline Item Detail

    RequiredMax use 1

    To specify product subline detail item data

    Example
    If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required
    If Relationship Code (SLN-08) is present, then Unit Price (SLN-06) is required
    If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-19) or Product/Service ID (SLN-20) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-21) or Product/Service ID (SLN-22) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-23) or Product/Service ID (SLN-24) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-25) or Product/Service ID (SLN-26) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-27) or Product/Service ID (SLN-28) is present, then the other is required
    SLN-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SLN01 is the identifying number for the subline item.
    • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
    SLN-03
    662
    Relationship Code
    Optional

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    O
    Information Only
    SLN-04
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SLN-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    SLN-06
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    SLN-07
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    CP
    Current Price (Subject to Change)
    CT
    Contract
    SLN-08
    662
    Relationship Code
    Optional

    Code indicating the relationship between entities

    • SLN08 is a code indicating the relationship of the price or amount to the associated segment.
    O
    Information Only
    SLN-09
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    F
    Free Form
    SLN-10
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-11
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MG
    Manufacturer's Part Number (hardware item)
    SLN-12
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-13
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MN
    CDW‟s 3 digit manufacturer part code (hardware item)
    SLN-14
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-15
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SN
    Serial Number (hardware item)
    SLN-16
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-17
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer‟s Part Number (hardware item)
    SLN-18
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-19
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    C6
    Asset Type (hardware item)
    SLN-20
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-21
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    TZ
    Program Description Identifier (hardware item)
    SLN-22
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-23
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Z1
    Line Extended Price (hardware item)
    SLN-24
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-25
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Z2
    Line Extended Price (warranty item)
    SLN-26
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-27
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Z3
    Ship Invoice Date (hardware item)
    SLN-28
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Summary

    CTT Loop
    OptionalMax >1
    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    AMT
    020

    Monetary Amount

    OptionalMax use 1

    To indicate the total monetary amount

    • If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
    Example
    AMT-01
    522
    Amount Qualifier Code
    Required

    Code to qualify amount

    1
    Line Item Total
    TT
    Total Transaction Amount
    AMT-02
    782
    Monetary Amount
    Required
    Min 1Max 15

    Monetary amount

    SE
    030

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    CDW 850 Purchase Order

    ST~850~010921382
    BEG~00~NE~987654321~~20041101
    REF~EU~000907
    PER~BD~Buyer Name~TE~8474656000
    TAX~33-3310735~~~~~~~~~~~3
    FOB~CA
    ITD~01~3~1~~10~~30
    DTM~002~20000911
    TD5~~~~M
    N1~BS~CDW COMPUTER CENTERS, INC.~1~107627952
    N2~JOHN~DOE
    N3~200 N Milwaukee Ave~One CDW Parkway
    N4~Vernon Hills~IL~60061~US
    PER~IC~Buyer Name~TE~8474656000
    PO1~000000~1~EA~9817.92~~BP~217220~MG~1234567~VP~C7834A#ABA~OE~OEM1234~UP~88698919064~UR~XYZ123
    PID~F~~~~LANTRONIX MIRCRO PRINT SERVER
    REF~IA~INTVND
    DTM~002~20101010
    MSG~PLAIN TEXT
    SLN~00001~~O~1~EA~0.01~CP~O~F~419809005~MG~CPR~MN~MX271500C2~SN~1099353~BP~HP SB ML310 G4 3050 SBS R2 HP-SATA~C6~PC1~TZ~20071010
    CTT~1
    AMT~TT~9817.92
    SE~23~010921382

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