X12 944 944 Warehouse Stock Transfer Receipt Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Stock Transfer Receipt Advice Transaction Set (944) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used by a receiving location to advise a depositor or an agent of the depositor that a transfer shipment has been received. This transaction set provides the depositor or the depositor's agent with detail information concerning product that has been received.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RE
- Warehouse Stock Receipt Advice (944)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 944
- Warehouse Stock Transfer Receipt Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Warehouse Receipt Identification
To provide identifying numbers and date
Code specifying the basis used when reporting shipment information
- A
- Inventory Adjustment, Full Detail
(For Future Use)
- J
- Original Transaction
(Default)
Date expressed as CCYYMMDD
- W1702 is the date indicating the receipt of a delivery.
Date the warehouse stock transfer receipt advice was generated.
Identification number assigned to a stock replenishment receipt by the warehouse
Unique number assigned by the sender to identify this transaction set.
Identifying number for warehouse shipping order assigned by the depositor
Container ID number transmitted in the originating 943 transaction (if sent).
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Container ID number transmitted in the originating 943 transaction (if sent).
Name
To identify a party by type of organization, name, and code
Two N1 segments/loops are required for each 944 transaction to denote the ship from and the receiving locations.
Code identifying an organizational entity, a physical location, property or an individual
- RC
- Receiving Location
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This is the location code as defined by N101. Please coordinate with the purchaser for agreed upon codes
Address Information
To specify the location of the named party
Address information will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes transmitted in the corresponding N104 element.
Geographic Location
To specify the geographic place of the named party
City, State, Zip & Country will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes transmitted in the corresponding N104 element. CGS can currently only accept postal codes of up to 9 digits. For postal codes with a ‘-‘ (i.e. 90210-3881) send the code without ‘-‘ (i.e. 902103881).
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
When possible CGS will transmit the information about the primary contact of each location specified in the corresponding N1 segment.
FOR FUTURE USE
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Two N1 segments/loops are required for each 944 transaction to denote the ship from and the receiving locations.
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This is the location code as defined by N101. Please coordinate with the purchaser for agreed upon codes
Address Information
To specify the location of the named party
Address information will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes transmitted in the corresponding N104 element.
Geographic Location
To specify the geographic place of the named party
City, State, Zip & Country will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes transmitted in the corresponding N104 element. CGS can currently only accept postal codes of up to 9 digits. For postal codes with a ‘-‘ (i.e. 90210-3881) send the code without ‘-‘ (i.e. 902103881).
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
When possible CGS will transmit the information about the primary contact of each location specified in the corresponding N1 segment.
FOR FUTURE USE
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Reference numbers will be transmitted based on previous agreements between seller and shipping facility. Items transmitted must be utilized either in print or as part of picking/shipping process.
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
One G62 segment must be sent in every 944 transaction to notify the owner of the goods the earliest date when the inventory received is available for shipment to their customers.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
This segment will be used to transmit special alerts related to the inventory received that require the purchaser’s attention or to relay general notes and information about the inventory received.
Receipt Carrier Information
To identify carrier equipment and condition
This segment can be used to transmit shipment markings and codes.
Code specifying the method or type of transportation for the shipment
- If W0801 equals "B", "E", "H", "I", "K", "L", "M", "P", or "T", then W0802 must be present.
- A
- Air
- AE
- Air Express
- CE
- Customer Pickup
- D
- Parcel Post
- E
- Expedited Truck
- LT
- Less Than Trailer Load (LTL)
- M
- Motor
- R
- Rail
- S
- Ocean
- T
- Best Way (Shipping facility Option)
- U
- Private Parcel Service
Standard Carrier Alpha Code
- W0802 is required for motor shipments, and W0803 and W0804 are required for rail shipments.
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Either a routing description or (if available) the BC Shipper code can be sent here.
Prefix or alphabetic part of an equipment unit's identifying number
- W0804 is required when W0801 equals "G" or "R".
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Pallet Information
To indicate quantity, condition, and disposition of pallets received
This segment will be used to transmit pallet specific information and codes.
Number of pallets returned or exchanged
Number of units representing any difference between quantity shipped and quantity received
Code designating physical condition or status of units received in a specific shipment
- 01
- Damaged Product or Container
- 02
- Quantity Short
- 03
- Quantity Over
- 04
- Quality Problem
- 05
- Incorrect Product
- 07
- Good Condition
- 08
- Rejected (use NTE segment to explain reason for hold with ALT as NTE01 value)
- 09
- Hold (use NTE segment to explain reason for hold with ALT as NTE01 value)
- 12
- Quantity Over – Returned to Supplier
- 13
- Quantity Received, But Cannot Process (No matching documentation)
- 14
- Quantity Received and Processed with matching documentation
Detail
Item Detail For Stock Receipt
To indicate quantity and condition of product received
All item information should be referenced to data previously received in the 888 transaction and/or received from the purchasing party.
Either UPC number or EAN number and buyer’s original production PO number are always required. The purchaser’s style number should also be transmitted if available.
Number of shipping units received
This is the quantity to be put into inventory.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Universal Product Code (UPC)
European Article Number (EAN)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VA
- Purchasers style number
Identifying number for a product or service
Buyer’s SKU/Item Number
Reference number assigned by the warehouse
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LT
- PO Number
Identifying number for a product or service
The production PO number shipped items are referencing.
Line Item Detail - Description
To describe an item in free-form format
Used to transmit the item description, color code and size code. If this segment is used then there will always be 3 segments transmitted.
The 1st G69 segment will contain the product description.
The 2nd G69 segment will contain the size description.
The 3rd G69 segment will contain the color code.
Free-form descriptive text
Product description (1st repetition)
Size description (2nd repetition)
Color code (3rd repetition)
Reference Identification Seller’s Label Code
To transmit identifying information as specified by the Reference Identification Qualifier
This segment will be used to transmit additional item information. The Seller’s PO line number must always be sent. For shared UPC use the seller’s Label code is also required.
Code qualifying the Reference Identification
- LB
- Seller’s Label Code
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference Identification Seller’s PO line number
To transmit identifying information as specified by the Reference Identification Qualifier
This segment will be used to transmit additional item information. The Seller’s PO line number must always be sent. For shared UPC use the seller’s Label code is also required.
Code qualifying the Reference Identification
- LI
- Seller’s PO line number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference Identification Seller’s Size Bucket
To transmit identifying information as specified by the Reference Identification Qualifier
This segment will be used to transmit additional item information. The Seller’s PO line number must always be sent. For shared UPC use the seller’s Label code is also required.
Code qualifying the Reference Identification
- SB
- Seller’s Size Bucket
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Item Detail Exception
To indicate exceptions to quantities and receiving condition for a specific product
Use this segment to report damaged goods, shortages, overages and goods that otherwise has to be refused.
Numeric value of quantity
This is the quantity of the item in dispute.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code designating physical condition or status of units received in a specific shipment
- 01
- Damaged Product or Container
- 02
- Quantity Short
- 03
- Quantity Over
- 04
- Quality Problem
- 05
- Incorrect Product
Code identifying the specific reason for exception condition
- W1305 is required when W1303 equals "01" indicating damaged product.
- CC
- Case Crushed
- DL
- Damage Loading
- DP
- Defective Pallets or Slips
- HD
- Hidden Damage (Suspected or Actual)
- LD
- Lack of Cardboard Dividers
- TE
- Temperature Exposure
- UE
- Unsuitable Equipment
- VI
- Vehicle Impact (Accident)
- WC
- Wet or Stained
Summary
Total Receipt Information
To indicate total received quantity
The total number of units received (inclusive of damaged and/or goods held) must be reported in element W1401. If there are damaged or good on hold then the total number must be reported W1402.
Quantity of product received which cannot be shipped in its present form
Total number of units damaged or on hold that cannot be moved into sellable inventory.
FOR FUTURE USE
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
GS*RE*SENDERGS*RECEIVERGS*20231207*041106*000000001*X*004010~
ST*944*000001234~
W17*J*20050601*WH12345*105710010*100124~
N1*SF*LANDO LLC~
N3*151 NAMBOO STC~
N4*DAVENPORT*IW*69402~
PER*CN*WEDGE ANTILLES*TE*(582) 482-4388~
N1*RC*3PL WHSE DALLAS NORTH*ZZ*N001~
N3*85 HIGHWAY 110~
N4*DALLAS*TX*45920~
PER*CN*BOB THORNTON*TE*(491) 948-4820*EM*bob.thornton@3pl.com~
N9*ZZ*TRANSFER TO TAKE PLACE 6/12/05~
G62*AB*20060612~
NTE*ALT*SOME ITEMS DAMAGED IN TRANSFER (1 CARTON CRUSHED)~
NTE*ALT*INVENTORY TO BE SHIPPED IN LOOSE CARTONS (NOT ON PALLETS)~
W08*M*DTEY*DILLON TEYBOR TRANSPORT~
W07*250*EA**UP*582058001851*VA*5820-01P***LT*4880~
G69*XWING FLIGHT SUITS~
G69*S~
G69*ORNG~
N9*LI*1~
N9*LB*FED~
W07*500*EA**UP*582058001302*VA*5820-O2P***LT*4880~
G69*XWING FLIGHT SUITS~
G69*M~
G69*ORNG~
N9*LI*2~
N9*LB*FED~
W13*10*EA*01**HD~
W07*250*EA**UP*582058001469*VA*5820-03P***LT*4881~
G69*XWING FLIGHT SUITS~
G69*L~
G69*ORNG~
N9*LI*1~
N9*LB*FED~
W14*1250~
SE*36*000001234~
GE*1*000000001~
IEA*1*000000001~
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