DSCO
/
Drop Ship Guides Purchase Order v4010
  • Specification
  • EDI Inspector
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X12 850 Drop Ship Guides Purchase Order v4010

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Sample 1
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Optional
REF
050
Dsco Order Lifecycle
Max use 1
Optional
REF
050
Internal Supplier Number
Max use 1
Optional
DTM
150
Acknowledge-By Date-Time Reference
Max use 10
Optional
DTM
150
Cancel-If-Not-Shipped-By Date-Time Reference (Optional)
Max use 10
Optional
DTM
150
Invoice-By Date-Time Reference
Max use 10
Optional
DTM
150
Retailer Create Date-Time Reference
Max use 10
Optional
DTM
150
Ship-By Date-Time Reference
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
N9 Loop
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010VICS

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.
CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

USD
US Dollar
REF
050
Heading > REF

Dsco Order Lifecycle

OptionalMax use >1

To specify identifying information

Example
Variants (all may be used)
REFInternal Supplier Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
REF-02
127
Reference Identification
Optional
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Optional

The status of the order within the Dsco lifecycle. Options include:
received – Order received by Dsco
created – Order ready for Supplier to process
acknowledged – The supplier has received the order
completed – The supplier has taken all necessary actions on the order

acknowledged
The supplier has received the order
completed
The supplier has taken all necessary actions on the order
created
Order ready for Supplier to process
received
Order received by Dsco
REF-03
352
Description
Required
String (AN)

A free-form description to clarify the related data elements and their content

dsco_lifecycle
Dsco Order Lifecycle
REF
050
Heading > REF

Internal Supplier Number

OptionalMax use >1

To specify identifying information

Example
Variants (all may be used)
REFDsco Order Lifecycle
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Internal Vendor Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Trading Partner ID is used as the first priority, otherwise the Dsco Supplier ID will be utilized.

DTM
150
Heading > DTM

Acknowledge-By Date-Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Acknowledge-By Date-Time Reference

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

ACK
Acknowledgment
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the supplier is expected to acknowledge the order by.

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

DTM
150
Heading > DTM

Cancel-If-Not-Shipped-By Date-Time Reference (Optional)

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

175
Cancel if not shipped by
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the supplier is expected to cancel the order if not shipped by this date.

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

DTM
150
Heading > DTM

Invoice-By Date-Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Invoice-By Date-Time Reference

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

003
Invoice
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the supplier is expected to invoice the order by.

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

DTM
150
Heading > DTM

Retailer Create Date-Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Retailer Create Date-Time Reference

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

004
Purchase Order
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the order was created within the retailer’s system.

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

DTM
150
Heading > DTM

Ship-By Date-Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Ship-By Date-Time Reference

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

038
Ship No Later
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the supplier is expected to ship the order by.

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example
TD5-01
133
Routing Sequence Code
Required
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

Z
Mutually Defined
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
ZZ
Mutually Defined
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Ship Carrier – Examples: FedEx, UPS, USPS

TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)

Code specifying the method or type of transportation for the shipment

ZZ
Mutually defined
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Ship Method – Examples: Ground, SmartPost, Overnight

TD5-07
309
Location Qualifier
Required
Identifier (ID)

Code identifying type of location

ZZ
Mutually Defined
TD5-08
310
Location Identifier
Required
String (AN)

Code which identifies a specific location

Usage notes

Shipping Service Level Code

AECO
Allied Express Courier
APEP
Aus. Post eParcel
APEX
Aus. Post Express Post eParcel
CEVC
CEVA Curbside Service
CEVR
CEVA Room of Choice Service
CEVT
CEVA Threshold Service
CEVW
CEVA White Glove Service
CPDO
Couriers Please Domestic
CPIN
Couriers Please International
F2DA
FedEx 2Day A.M.
FAST
Fastway Australia Standard
FE2D
FedEx 2Day
FECG
FedEx Ground
FEDT
FedEx Territory
FEES
FedEx Express Saver
FEFO
FedEx First Overnight
FEHD
FedEx Home Delivery
FEIE
FedEx International Economy
FEIP
FedEx International Priority
FEPO
FedEx Priority Overnight
FESD
FedEx SameDay
FESO
FedEx Standard Overnight
FESP
FedEx SmartPost
FSDC
FedEx SameDay City
G3D
Generic Three Day
GCG
Generic Ground
GCX
Generic Express Saver
GIX
Generic International
GND
Generic Next Day
GNM
Generic Priority
GON
Generic 1st Overnight
GSA
Generic Same Day
GSD
Generic Saturday
GSE
Generic Second Day
HEAE
Hunter Express Air Express
HEER
Hunter Express Economy Road
HERE
Hunter Express Road Express
HESD
Hunter Express Same Day Courier
LTLC
LTL Curbside Service
LTLD
LTL Vendor Delivered
LTLF
LTL Freight
LTLR
LTL Room of Choice Service
LTLS
LTL Vendor Specialty
LTLT
LTL Threshold Service
LTLW
LTL White Glove Service
MXDC
MXD Group Curbside Service
MXDR
MXD Group Room of Choice Service
MXDT
MXD Group Threshold Service
MXDW
MXD Group White Glove Service
PIL1
Pilot Threshold 1 Man
PIL2
Pilot Threshold 2 Man
PILR
Pilot Room of Choice
PILW
Pilot White Glove 1 Man
PIW2
Pilot White Glove 2 Man
STIC
STI Curbside Service
STIR
STI Room of Choice Service
STIT
STI Threshold Service
STIW
STI White Glove Service
STND
Star Track Next-Day
STRE
Star Track Regular
STSD
Star Track Same-Day Metro
SUN2
Sun Delivery Threshold 2 Man
SUNW
Sun Delivery White Glove 2 Man
TEC2
Tech Trans Threshold 2 Man
TECT
Tech Trans Threshold 1 Man
TECW
Tech Trans White Glove 1 Man
TEW2
Tech Trans White Glove 2 Man
TNOE
TNT Overnight Express
TNRE
TNT Road Express
TOIP
Toll IPEC
TOPR
Toll Priority
U2AA
UPS 2nd Day Air A.M.
U2DA
UPS 2nd Day Air
U3DS
UPS 3 Day Select
UMID
UPS Mail Innovations Domestic
UNAE
UPS Next Day Air Early
UNAS
UPS Next Day Air Saver
UNDA
UPS Next Day Air
UPCG
UPS Ground
UPSF
UPS Freight
UPSP
UPS Surepost
UPSS
UPS Standard
USCG
USPS Ground
USFC
USPS First-Class Mail
USPE
USPS Priority Mail Express
USPL
UPS Surepost Lightweight
USPM
USPS Priority Mail
N9 Loop
OptionalMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

CO
Customer Order Number
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Customer order number – consumer_order_number within Dsco’s schema. May be required by the retailer that this be printed on the packing slip.

N9 Loop end
N1 Loop
RequiredMax >1
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Customer name that should be displayed on the package address label and packing slip.

N3
330
Heading > N1 Loop > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

First address line of Ship-To that should be displayed on the package address label and packing slip.

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

Usage notes

Second address line of Ship-To that should be displayed on the package address label and packing slip.

N4
340
Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

Ship-To City that should be displayed on the package address label and packing slip.

N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

Ship-To State that should be displayed on the package address label and packing slip.

N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Ship-To Zip code excluding punctuation (hyphens) and blanks. Should be displayed on the package address label and packing slip.

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Ship-To Country code. Should be displayed on the package address label and packing slip.

PER
360
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Recommended

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

10-digit phone number + up to 6-digit extension formatted as (XXX)XXX-XXXX XXXXXX

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

Usage notes

Ship-to Email Address

N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required
If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
Usage notes

Line item number on the PO. Starts with 1 for the first line-item and then increments for each subsequent line-item.

PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15

Quantity ordered

Usage notes

1 or more

PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

The expected cost of the item being ordered.
Max with format: 9999.99
Attention: The decimal place must be included.

PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
SK
Stock Keeping Unit (SKU)
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 70

Identifying number for a product or service

Usage notes

The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Universal Product Code (UPC)

PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

European Article Number (EAN)

PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MG
Manufacturer's Part Number
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Manufacturer’s Part Number (MPN)

PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZZ
Mutually Defined
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Dsco Item Id

PO1-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZZ
Mutually Defined
PO1-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Line Item Title

PO1-18
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZZ
Mutually Defined
PO1-19
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

The price that the retailer charged their customer for the given SKU. Format: 9999.99

Empty if no price is available.

PO1-20
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZZ
Mutually Defined
PO1-21
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Instructions for personalization

PO1-22
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

ZZ
Mutually Defined
PO1-23
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

See trading partner specific guides

Used in conjunction with the new Dsco Catalog Object which allows for quantities to be specified for multiple warehouses. If the Retailer wishes for the Supplier to ship from a specific warehouse, that specific warehouse’s warehouse code should be specified using this field. Since this is a line_item level field, each line_item_sku being ordered can specify a warehouse_code.

LIN
015
Detail > PO1 Loop > LIN

Item Identification

OptionalMax use >1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
Usage notes

The internal Dsco identifier for this item. Will only be populated for exports from Dsco.

LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
SK
Stock Keeping Unit (SKU)
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 70

Identifying number for a product or service

Usage notes

The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

The Universal Product Code (UPC).

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
European Article Number (EAN) (2-5-5-1)
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

The European Article Number (EAN).

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MG
Manufacturer's Part Number
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

The Manufacturer’s Part Number (MPN).

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IB
International Standard Book Number (ISBN)
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

The International Standard Book Number (ISBN).

LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

The Global Trade Item Number (GTIN)

LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZZ
Mutually Defined
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Retailer Item Identifier

  • Suppliers can ignore this as this is utilized only by the retailer to map their internal identifier to the given item.
PO1 Loop end
Detail end

Summary

SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041118*000000001*X*004010VICS~
ST*850*0004~
BEG*00*SA*55093543**20191002~
CUR*BY*USD~
REF*IA*6010714~
DTM*ACK*20191003*1535~
DTM*175*20191004*1535~
DTM*038*20191003*1535~
DTM*003*20191007*1535~
DTM*004*20191002~
TD5*Z*ZZ*FedEx*ZZ*2Day**ZZ*FE2D~
N9*CO*5525682~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*906 Twjkockvoo Hzeheka St.*Apt. 213~
N4*Mfedjw Evtroiociu*AR*24776*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*3*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*1*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0004~
GE*1*000000001~
IEA*1*000000001~

Sample 2

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041133*000000001*X*004010VICS~
ST*850*0005~
BEG*00*SA*11150439**20200310~
CUR*BY*USD~
REF*IA*7841869~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200314*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*Ground**ZZ*UPCG~
N9*CO*5340845~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*712 Eoiraigzs Etdcff St.*Apt. 767~
N4*Aljngce*HI*92027*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*1*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
SE*18*0005~
GE*1*000000001~
IEA*1*000000001~

Sample 3

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041143*000000001*X*004010VICS~
ST*850*0006~
BEG*00*SA*33150441**20200310~
CUR*BY*USD~
REF*IA*6389785~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200314*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*Ground**ZZ*UPCG~
N9*CO*8708321~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*892 Zosdv St.*Apt. 673~
N4*Okehyajwc Oiaoous*WI*57102*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*2*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*3*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0006~
GE*1*000000001~
IEA*1*000000001~

Sample 4

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041154*000000001*X*004010VICS~
ST*850*0007~
BEG*00*SA*55150441**20200310~
CUR*BY*USD~
REF*IA*5392422~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200311*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*2nd Day Air**ZZ*U2DA~
N9*CO*9617398~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*119 Dgcrdol St.~
N4*Xivcrccut*ND*01759*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*3*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*1*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0007~
GE*1*000000001~
IEA*1*000000001~

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