X12 850 Retail Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code specifying the type of Purchase Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
DSW original purchase order number.
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
DSW original purchase order date.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Identification number assigned to the vendor, by the retailer, for use within the retailer's system
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- OC
- Order Contact
Code identifying the type of communication number
- WP
- Work Phone Number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- CF
- Collect, Freight Credited Back to Customer
- DF
- Defined by Buyer and Seller
- PC
- Prepaid but Charged to Customer
- PP
- Prepaid (by Seller)
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- CA
- Country of Origin
- OR
- Origin (Shipping Point)
A free-form description to clarify the related data elements and their content
Identification number assigned to the vendor, by the retailer, for use within the retailer's system
Sales Requirements
To specify general conditions or requirements of the sale
Code to identify a specific requirement or agreement of sale
- N
- No Back Order
- P2
- Ship As Soon As Possible
- P3
- May Preship
The supplier may ship before the requested ship date.
- P4
- Do Not Preship
- Y
- Back Order if Out of Stock
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
Code identifying the beginning of the terms period
- 2
- Delivery Date
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Percent sent with a decimal only when needed, e.g., 10.5% = '10.5' and 2% = '2'.
Number of days in the terms discount period by which payment is due if terms discount is earned
End of the period is derived by adding this value to the beginning of the term period, as qualified by ITD02.
Number of days until total invoice amount is due (discount not applicable)
End of the term period is derived by adding this value to the beginning of the term period, as qualified by ITD02.
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 002
- Delivery Requested
- 037
- Ship Not Before
If retailer allows shipment before requested ship date, this is the earliest date shipping can occur.
- 063
- Do Not Deliver After
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
- 92
- Assigned by Buyer or Buyer's Agent
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Message Text
To provide a free-form format that allows the transmission of text information
Free-form message text
By acknowledging receipt of this purchase order transaction, you are agreeing to be bound by the DSW General Terms and Conditions of Purchase, found at http://dswinc.com/vendors/Merchandising/Documents/DSW_Terms_of_Conditions_of_Purcha
se.pdf.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This element will contain the actual DSW DC number like "99999" or "99985.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
Code identifying the type of communication number
- WP
- Work Phone Number
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SE
- Selling Party
- SU
- Supplier/Manufacturer
Supplier may or may not be the manufacturer
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This element will contain the actual DSW DC number like "99999" or "99985.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
P0101 will not be used until Late Spring 2011
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Price per unit of product, service, commodity, etc.
Price sent with a decimal point when needed, e.g.,$15.95 = 15.95' and $29.00 = 29'
Code identifying the type of unit price for an item
Element is used to clarify the basis of unit price.
- WE
- Wholesale Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CM
- National Retail Merchants Association Color Code
Identifying number for a product or service
Three-digit NRF code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IZ
- Buyer's Size Code
- SM
- National Retail Merchants Association Size Code
Identifying number for a product or service
Five digit NRF code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
Seven-digit DSW SKU.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- JP
- Package Type Code
Identifying number for a product or service
4-6 digit DSW prepack code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- TV
- Line of Business
Identifying number for a product or service
Two-digit DSW business unit: Two-digit DSW business unit:
29 - DSW Shoe Warehouse
41 - SteinMart
46 - Filene's Basement
58 - DSW Direct
65 - Gordman's
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
The description will be found in PID05.
Code identifying the general class of a product or process characteristic
- 08
- Product
- 75
- Buyer's Color Description
A free-form description to clarify the related data elements and their content
Destination Quantity
To specify destination and quantity detail
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- SDQ03 is the store number.
Date/Time Reference
To specify pertinent dates and times
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as 15.95'', and $29.00 would be sent as 29''
Code identifying the type of unit price for an item
- WE
- Wholesale Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT
- Buyer's Style Number
- VA
- Vendor's Style Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BO
- Buyers Color
- CM
- National Retail Merchants Association Color Code
Identifying number for a product or service
Three digit NRF code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IZ
- Buyer's Size Code
- SM
- National Retail Merchants Association Size Code
Identifying number for a product or service
Five digit NRF code.
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
DSW 850 Sample
GS*PO*6142384060*147844419*20230831*1532*007513463*X*004010~
ST*850*0001~
BEG*00*SA*200725446**20230829~
CUR*SE*USD~
REF*IA*00000000478~
PER*OC*DSW Buyer Buyer*WP*6148721200*FX*6142384207*EM*DSW_POM_VendorCompliance@dswinc.com~
FOB*DF*OR*NEW JERSEY~
CSH*P3~
CSH*Y~
ITD*01*3*****60~
DTM*037*20231006~
DTM*063*20231010~
TD5**92*ROUTE~
N9*TC**DSW General Terms and Conditions of Purchase~
MSG*By acknowledging receipt of this purchase order transaction, you are agreeing to be bound by the DSW General Terms and Conditions of Purchase, found at https:////////www.designerbrands.com////media////1238////po-terms-and-conditions.pdf~
N1*ST*DSW Warehouse*92*99999~
N3*4150 East Fifth Avenue~
N4*Columbus*OH*43219*USA~
PO1*1*5*EA*31*WE*UP*825076492173*VA*4241124*CM*001*SM*50357*SK*3836426*JP*9998*TV*29~
PID*F*75***2341234~
PID*F*08***24314~
DTM*037*20231006~
PO1*2*5*EA*31*WE*UP*2432341*VA*234243*CM*001*SM*50377*SK*3836426*JP*9998*TV*29~
PID*F*75***2434~
PID*F*08***43234234~
DTM*037*20231006~
PO1*3*8*EA*31*WE*UP*825076492197*VA*BINOCULAR*CM*001*SM*50397*SK*3836426*JP*9998*TV*29~
PID*F*75***BLACK~
PID*F*08***BINOCULAR~
DTM*037*20231006~
CTT*3~
SE*31*0001~
GE*1*007513463~
IEA*1*007513464~
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