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Response to Product Transfer Account Adjustment
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ECIA

X12 849 Response to Product Transfer Account Adjustment

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Response to Product Transfer Account Adjustment Transaction Set (849) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit a detailed or summary response to a party requesting an accounting adjustment relating to a pre-authorized product transfer.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BRC
020
Beginning Segment for Response to Product Transfer Account Adjustment
Max use 1
Required
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

CF
Corporate Financial Adjustment Information (844 and 849)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
849
Response to Product Transfer Account Adjustment
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BRC
020
Heading > BRC

Beginning Segment for Response to Product Transfer Account Adjustment

RequiredMax use 1

To identify the beginning of a Response to Product Transfer Account Adjustment Transaction Set

Example
If either Reference Identification Qualifier (BRC-03) or Reference Identification (BRC-04) is present, then the other is required
BRC-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BRC-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BRC02 is the date of the response to product transfer account adjustment.
BRC-03
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

CM
Buyer's Credit Memo
CR
Customer Reference Number
BRC-04
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Manufacturer’s Credit Memo

N1 Loop
OptionalMax >1
N1
080
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

DB
Distributor Branch
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

91
Assigned by Seller or Seller's Agent
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

If previous qualifier = 91, Supplier’s code.

If previous qualifier = 92, Distribution branch number.

N1 Loop end
Heading end

Detail

CON Loop
OptionalMax >1
CON
010
Detail > CON Loop > CON

Contract Number Detail

RequiredMax use 1

To specify contract or reference number and status

Example
CON-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PR
Price Quote Number
CON-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Authorization Number

CON-03
846
Contract Status Code
Required
Identifier (ID)

Code designating the current status of the contract

OC
Original Contract
VA
Valid Open Contract
N1 Loop
OptionalMax >1
N1
060
Detail > CON Loop > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Customer Name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Distributor’s Customer Number

N1 Loop end
PAD Loop
OptionalMax >1
PAD
120
Detail > CON Loop > PAD Loop > PAD

Product Adjustment Detail

RequiredMax use 1

To specify the product transfer type, and/or line item number

Example
At least one of Assigned Identification (PAD-01) or Product Transfer Type Code (PAD-02) is required
PAD-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PAD01 is the line item identification.
Usage notes

Adjustment Number

Can be used to identify line number on customer’s order.

PAD-02
521
Product Transfer Type Code
Optional
Identifier (ID)

Code identifying the type of product transfer

SD
Ship and Debit Sale
LIN
130
Detail > CON Loop > PAD Loop > LIN

Item Identification

OptionalMax use 1

To specify basic item identification data

Usage notes

Vendor Part Number

Example
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
VP
Vendor's (Seller's) Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

AAA
140
Detail > CON Loop > PAD Loop > AAA

Request Validation

OptionalMax use 10

To specify the validity of the request and indicate follow-up action authorized

Example
AAA-01
1073
Yes/No Condition or Response Code
Required
Identifier (ID)

Code indicating a Yes or No condition or response

  • AAA01 designates whether the request is valid or invalid. Code "Y" indicates that the code is valid; code "N" indicates that the code is invalid.
I
Invalid Request
V
Valid Request
AAA-02
559
Agency Qualifier Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the agency assigning the code values

  • If AAA02 is used, AAA03 contains a code from an industry code list.
AAA-03
901
Reject Reason Code
Optional
Identifier (ID)
Min 2Max 2

Code assigned by issuer to identify reason for rejection

UIT
170
Detail > CON Loop > PAD Loop > UIT

Unit Detail

OptionalMax use 5

To specify item unit data

Example
If Basis of Unit Price Code (UIT-03) is present, then Unit Price (UIT-02) is required
UIT-01
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
UIT-02
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

Maximum of five decimal places.

UIT-03
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

CA
Catalog
QT
Quoted
RS
Resale Price
RT
Retail
QTY
180
Detail > CON Loop > PAD Loop > QTY

Quantity

OptionalMax use 5

To specify quantity information

Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)

Code specifying the type of quantity

39
Shipped Quantity
QTY-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Quantity Shipped

QTY-03
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
REF
210
Detail > CON Loop > PAD Loop > REF

Distributor Invoice Number

OptionalMax use 12

To specify identifying information

Example
Variants (all may be used)
REFLine Item Identifier (Seller's)REFPurchase Order Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DI
Distributor Invoice Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
210
Detail > CON Loop > PAD Loop > REF

Line Item Identifier (Seller's)

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

LI
Line Item Identifier (Seller's)
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
210
Detail > CON Loop > PAD Loop > REF

Purchase Order Number

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PO
Purchase Order Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
220
Detail > CON Loop > PAD Loop > DTM

Invoice Date

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMShipped Date
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

003
Invoice
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM
220
Detail > CON Loop > PAD Loop > DTM

Shipped Date

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMInvoice Date
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

PAD Loop end
CON Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of CON segments.
    If used, hash total (CTT02) is the sum of the quantities (QTY02) for each QTY segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Total number of line items in the transaction set.

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

Sum of quantities in field QTY02.

SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231102*0326*U*00401*000000001*0*T*>
GS*CF*SENDERGS*RECEIVERGS*20231102*032651*000000001*X*004010
ST*849*74370283
BRC*00*20080811*CM*H6190809
N1*DB*DISTY*92*H619
CON*PR*Q366172-2*OC
N1*BY*VALUED END CUSTOMER*92*H66606666001
PAD*001*SD
LIN**VP*25AA080BT-I/SNB21
AAA*V*EI
UIT*EA*.97*RT
UIT*EA*.98*CA
UIT*EA*.99*QT
QTY*39*3300*EA
REF*LI*01
REF*DI*H6190001603940001
DTM*011*20080808
DTM*003*20080808
CTT*1
SE*18*74370283
GE*1*000000001
IEA*1*000000001

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