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Purchase Order
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  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BEG
    020
    Beginning Segment for Purchase Order
    Max use 1
    Required
    CUR
    040
    Currency
    Max use 1
    Optional
    REF
    050
    Reference Identification
    Max use 6
    Optional
    FOB
    080
    F.O.B. Related Instructions
    Max use 1
    Optional
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    150
    Date/Time Reference
    Max use 2
    Optional
    N1 Loop
    detail
    PO1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    ZZ
    Mutually Defined
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N0)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    020
    Heading > BEG

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    05
    Replace
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    SA
    Stand-alone Order
    BEG-03
    324
    Purchase Order Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BEG05 is the date assigned by the purchaser to purchase order.
    CUR
    040
    Heading > CUR

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    CUR-02
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    USD
    US Dollar
    REF
    050
    Heading > REF

    Reference Identification

    OptionalMax use 6

    To specify identifying information

    Example
    At least one of Reference Identification (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    8X
    Transaction Category or Type
    AAY
    Accounting Period Reference
    JY
    Origin of Shipment Harmonized-Based Code
    LSD
    Logistics Support Documentation Type Code
    PC
    Production Code
    XY
    Other Unlisted Type of Reference Number
    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF-03
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    FOB
    080
    Heading > FOB

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Example
    If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    MX
    Mixed
    FOB-02
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    ZZ
    Mutually Defined
    FOB-03
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    ITD
    130
    Heading > ITD

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use 1

    To specify terms of sale

    Example
    ITD-01
    336
    Terms Type Code
    Optional

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    01
    Basic
    ITD-05
    351
    Terms Discount Days Due
    Optional
    Numeric (N0)
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-12
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    150
    Heading > DTM

    Date/Time Reference

    OptionalMax use 2

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    001
    Cancel After
    010
    Requested Ship
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    N1 Loop
    OptionalMax 3
    N1
    310
    Heading > N1 Loop > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    DV
    Division
    LG
    Location of Goods
    VN
    Vendor
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    320
    Heading > N1 Loop > N2

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N3
    330
    Heading > N1 Loop > N3

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    340
    Heading > N1 Loop > N4

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional

    Code identifying the country

    CN
    China
    US
    United States of America (the)
    N1 Loop end
    Heading end

    Detail

    PO1 Loop
    RequiredMax 100000
    PO1
    010
    Detail > PO1 Loop > PO1

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Example
    If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
    If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
    If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Optional
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    PO1-02
    330
    Quantity Ordered
    Optional
    Decimal number (R)
    Min 1Max 15

    Quantity ordered

    PO1-03
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PR
    Pair
    PO1-04
    212
    Unit Price
    Optional
    Decimal number (R)
    Min 1Max 18

    Price per unit of product, service, commodity, etc.

    PO1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    PE
    Price per Each
    PO1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    ST
    Style Number
    PO1-07
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PO1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    CL
    Color
    PO1-09
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PO1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    DM
    Committee for Uniform Security Identification Procedure Number (CUSIP) Number
    PO1-15
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PO1-18
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    PT
    Print or Drawing
    PO1-19
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PO1-20
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    PO
    Purchase Order Number
    PO1-21
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PO1-22
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    LI
    PO1-23
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    CTP Loop
    OptionalMax 2
    CTP
    040
    Detail > PO1 Loop > CTP Loop > CTP

    Pricing Information

    RequiredMax use 1

    To specify pricing information

    Example
    CTP-02
    236
    Price Identifier Code
    Optional

    Code identifying pricing specification

    PBR
    Price Break Purchase Order Count
    RTL
    Retail
    CTP-03
    212
    Unit Price
    Optional
    Decimal number (R)
    Min 1Max 18

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    CTP Loop end
    PID Loop
    OptionalMax 2
    PID
    050
    Detail > PO1 Loop > PID Loop > PID

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-02
    750
    Product/Process Characteristic Code
    Optional

    Code identifying the general class of a product or process characteristic

    08
    Product
    73
    Vendor color description
    PID-05
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PID Loop end
    PO4
    090
    Detail > PO1 Loop > PO4

    Item Physical Details

    OptionalMax use >1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Example
    PO4-01
    356
    Pack
    Optional
    Numeric (N0)
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    REF
    100
    Detail > PO1 Loop > REF

    Reference Identification

    OptionalMax use 15

    To specify identifying information

    Example
    At least one of Reference Identification (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CR
    Customer Reference Number
    HTS
    KE
    Ending Kanban Serial Number
    MO
    Manufacturing Operation Number
    NS
    National Stock Number
    PC1
    PC2
    PC3
    PC4
    PC5
    PC9
    SE
    Serial Number
    SH
    Sender Defined Clause
    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF-03
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    210
    Detail > PO1 Loop > DTM

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    037
    Ship Not Before
    038
    Ship No Later
    110
    Originally Scheduled Ship
    825
    Original Due Date
    AAG
    Due Date
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    N1 Loop
    OptionalMax 3
    N1
    350
    Detail > PO1 Loop > N1 Loop > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    AG
    Agent/Agency
    MP
    Manufacturing Plant
    ST
    Ship To
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    370
    Detail > PO1 Loop > N1 Loop > N3

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    380
    Detail > PO1 Loop > N1 Loop > N4

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional

    Code identifying the country

    CN
    China
    US
    United States of America (the)
    N1 Loop end
    SLN Loop
    OptionalMax 1000
    SLN
    470
    Detail > PO1 Loop > SLN Loop > SLN

    Subline Item Detail

    RequiredMax use 1

    To specify product subline detail item data

    Example
    If either Quantity (SLN-04) or Composite Unit of Measure (SLN-05) is present, then the other is required
    If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required
    If Relationship Code (SLN-08) is present, then Unit Price (SLN-06) is required
    If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-19) or Product/Service ID (SLN-20) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-21) or Product/Service ID (SLN-22) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-23) or Product/Service ID (SLN-24) is present, then the other is required
    SLN-01
    350
    Assigned Identification
    Required
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SLN01 is the identifying number for the subline item.
    • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
    SLN-03
    662
    Relationship Code
    Required

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    I
    Included
    SLN-04
    380
    Quantity
    Optional
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    SLN-05
    C001
    Composite Unit of Measure
    Optional
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PR
    Pair
    SLN-06
    212
    Unit Price
    Optional
    Decimal number (R)
    Min 1Max 18

    Price per unit of product, service, commodity, etc.

    SLN-07
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    CT
    Contract
    SLN-08
    662
    Relationship Code
    Optional

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    I
    Included
    SLN-09
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    SLN-10
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    SLN-11
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    ST
    Style Number
    SLN-12
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    SLN-13
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    IZ
    Buyer's Size Code
    SLN-14
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    SLN-15
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    CL
    Color
    SLN-16
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    SLN-19
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    DM
    Committee for Uniform Security Identification Procedure Number (CUSIP) Number
    SLN-20
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    SLN-21
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BO
    Buyers Color
    SLN-22
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    SLN-23
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    NS
    SLN-24
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    PO4
    518
    Detail > PO1 Loop > SLN Loop > PO4

    Item Physical Details

    OptionalMax use 1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Example
    PO4-01
    356
    Pack
    Optional
    Numeric (N0)
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    SLN Loop end
    AMT Loop
    OptionalMax 3
    AMT
    600
    Detail > PO1 Loop > AMT Loop > AMT

    Monetary Amount

    RequiredMax use 1

    To indicate the total monetary amount

    Example
    AMT-01
    522
    Amount Qualifier Code
    Required

    Code to qualify amount

    1
    Line Item Total
    AY
    Title Cost
    ID
    Import Duty Amount
    AMT-02
    782
    Monetary Amount
    Required
    Decimal number (R)
    Min 1Max 19

    Monetary amount

    AMT Loop end
    PO1 Loop end
    Detail end

    Summary

    CTT Loop
    OptionalMax 1
    CTT
    010
    Summary > CTT Loop > CTT

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of line items in the transaction set

    AMT
    020
    Summary > CTT Loop > AMT

    Monetary Amount

    OptionalMax use 1

    To indicate the total monetary amount

    • If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
    Example
    AMT-01
    522
    Amount Qualifier Code
    Required

    Code to qualify amount

    2
    Batch Total
    AMT-02
    782
    Monetary Amount
    Required
    Decimal number (R)
    Min 1Max 19

    Monetary amount

    CTT Loop end
    SE
    030
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N0)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Test 850

    ISA*00* *00* *01*147844419 *ZZ*10116 *220906*1230*U*00401*000000002*0*T*>~
    GS*PO*147844419*10116*20220906*1230*2*X*004010~
    ST*850*0001~
    BEG*05*SA*1053295**20211019~
    CUR*BY*USD~
    REF*AAY*ALL~
    REF*8X*DIR~
    REF*XY*AOP 12.21~
    REF*JY*CN~
    REF*LSD*H2O*SHIP IN BY BOAT~
    REF*PC*CONFIRM~
    FOB*MX*ZZ*FOB~
    ITD*01****45*******30/15/55%~
    DTM*010*20220328~
    DTM*001*20220523~
    N1*VN*Test CO LTD*92*G0078~
    N3*NO 1-2E*West VILLAGE STREET~
    N4*ORANGE***CN~
    PO1*1*252*PR*34.85*PE*ST*34343*CL*001*****DM*M***PT*CP*PO*35334*LI*4~
    CTP**RTL*10.00~
    CTP**PBR*6.00000~
    PID*F*08***3434~
    PID*F*73***BLACK~
    PO4*252~
    REF*KE*3r34*3434~
    REF*HTS*6402.99.3165~
    REF*MO*H2O~
    REF*SH*BOA~
    REF*PC1*234234*4234234~
    REF*PC2*11*23423~
    REF*PC3*20*4234~
    REF*PC4*AW*2323~
    REF*PC5*423234*2333242~
    REF*PC9*423-01*LOT32423TA-01~
    REF*SE*ALL*4234~
    REF*NS*50315~
    REF*CR*0~
    DTM*037*20220411~
    DTM*038*20220418~
    DTM*AAG*20220613~
    DTM*825*20220523~
    DTM*110*20220328~
    N1*MP*ORANGE*92*G00781~
    N3*ORANGE*JUNE STREET~
    N4*ORANGE***CN~
    N1*ST*CATALOG*92*02~
    N3*C/O DMG*205 MEADOW ROAD~
    N4*EDISON*NJ*088176033*US~
    N1*AG*GUOLONG SHOES CO LTD*92*G0078~
    N3*NO 1-2, 6TH, COMMUNE*QING HU VILLAGE, JUN HE STREET~
    N4*GUANGZHOU***CN~
    SLN*1**I*6*PR*34.85*CT*I*UP*235223*ST*24324*IZ*5*CL*001***DM*M*BO*2342*NS*50315~
    PO4*6~
    AMT*1*8782.20~
    AMT*ID*2.25660000~
    AMT*AY*37.9100000~
    CTT*3~
    AMT*2*24046.50~
    SE*57*0001~
    GE*1*2~
    IEA*1*000000002~

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