X12 832 Inbound Price/Sales Catalog
This Draft Standard for Trial Use contains the format and establishes the data contents of the Price/Sales Catalog Transaction Set (832) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to furnishing or requesting the price of goods or services in the form of a catalog.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SC
- Price/Sales Catalog (832)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 832
- Price/Sales Catalog
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Price/Sales Catalog
To indicate the beginning of the Price/Sales Catalog Transaction Set and specify catalog purpose and number information
Code indicating purpose of catalog
- CP
- Customized Catalog
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- G
- Payee Identification Number
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Your Accounts Payable Number
Detail
Item Identification
To specify basic item identification data
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
The vendor's product identifier. The code the vendor uses to identify their inventory item. Also referred to as Manufacturer Item code or Vendor Product Code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CN
- Commodity Name
Identifying number for a product or service
Sub Commodity Code: A numeric value that represents a grouping of products to facility results reporting and analysis. This value will be provided by the HEB buyer to your organization (HEB Owned).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CH
- Country of Origin Code
Identifying number for a product or service
Country of Origin for this product. Usually indicated as "Product of". Use international standard alphanumeric codes.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
Identifying number for a product or service
Product Brand. HEB will provide a cross-reference for acceptable Brand ID's for your company. (HEB Owned).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BL
- Brand/Label
Identifying number for a product or service
Product Sub Brand. HEB will provide a cross-reference for acceptable Brand ID's for your company. (HEB Owned).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Case Pack ID or Vendor's Item number of like item to establish Cost Link ID. The purpose of this record is to inherit cost for products already authorized at HEB. The case upc provided by the vendor should be an existing case upc at HEB> Do not include the check digit.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UD
- U.P.C./EAN Consumer Package Code (2-5-5)
Identifying number for a product or service
Retail Linked UPC> Should be a valid Selling UPC defined in Product Master and the UPC should be part of a valid retail link. The purpose of this record is to inherit retail selling price. Often referred to as "retail linking", the impact is the grouping of items will inherit the same retail pricing. Do not include the check digit.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ZZ
- Mutually Defined
Identifying number for a product or service
Expected volume (quantity) of cases that will be shipped to HEB weekly.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- FC
- Coupon Family Code
Identifying number for a product or service
Coupon Family Code 1: A three digit numeric value that represents a grouping of products, utilized at point-of-sale to validate product purchase to coupon. Not all vendors issues coupons, thus they don't have family code structures.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- FC
- Coupon Family Code
Identifying number for a product or service
Coupon Family code 2: An additional three digit numeric value that represents a grouping of products, utilized at point-of-sale to validate product purchase to coupon. Not all vendors issue coupons, thus don't have family code structures.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MN
- Model Number
Identifying number for a product or service
A vendor's attribute such as product model number or serial number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ST
- Style Number
Identifying number for a product or service
A vendor's attribute for style number, often present in apparel.
Maintenance Type
To identify the specific type of item maintenance
- If BCT10 is used and G5301 is used, then the G5301 takes precedence.
Code identifying the specific type of item maintenance
- 001
- Change
- 002
- Delete
- 003
- Add Full Item Detail
Date/Time Reference
To specify pertinent dates and times
Date expressed as CCYYMMDD
Indicate the Year (CCYY) that the product will be selling at HEB stores (HEB Owned).
Expression of a date, a time, or range of dates, times or dates and times
Season code indicating when the product will be sold at HEB stores.
- 6
- Christmas
- 9
- New Years
- 10
- Fall/Thanksgiving
- 12
- Easter
- 13
- Everyday
- 14
- Halloween
- 15
- Spring/Summer
- 16
- Valentines
- 19
- Lawn & Garden
- 20
- Back To School
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- 79
- Cost Account
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
ID of the company that is accountable for the cost of the product. HEB buyer will provide the cross-reference to translate the Cost Owner name into a numeric value. (HEB Owded).
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 38
- Grade
- GEN
- General Description
A free-form description to clarify the related data elements and their content
Based upon PID_02 provide either mandatory Packaging Information
(Box, Shrink-Wrap, Hanging) or provide a rating for Movies, Games,
Alcohol and Tobacco (if applicable). A code would be required if the
products has legal selling requirements such as age restrictions, time fo
day, and/or day of week. Rating for Games, Moves, Alcohol and Tobacco are provided below.
Gaming:
EC, E, E 10+, T, M
Movies:
G, PG, PG-13, R, NR, NC-17
Alcohol:
Standard Alcohol, High % Alcohol, Non Alcoholic
Tobacco:
Smokeless Tobacco, Standard Tobacco
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The number of inner containers per ship pack. This must be equal to, or a multiple of, the Master pack.
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO413 defines the unit of measure for PO410, PO411, and PO412.
Item Characteristics - Consumer Unit
To provide physical characteristics relative to a consumer unit
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UD
- U.P.C./EAN Consumer Package Code (2-5-5)
Identifying number for a product or service
This is the retail selling UPC printed on the product label. Includes pre-digits and check-digits. No spaces or dashes.
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The number of inner containers within each retail selling UPC. Example:
A 6pk of 12 oz cans would read 6.
Size of supplier units in pack
Size of supplier units in pack. Example: A 6pk of 12 oz cans would read 12.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Unit of measure for Size.
- 1N
- Count
- CT
- Carton
- EA
- Each
- FO
- Fluid Ounce
- FT
- Foot
- GA
- Gallon
- GH
- Half Gallon
- GR
- Gram
- IN
- Inch
- KG
- Kilogram
- LB
- Pound
- LT
- Liter
- ML
- Milliliter
- NL
- Load
- OZ
- Ounce - Av
- PC
- Piece
- PK
- Package
- PT
- Pint
- QT
- Quart
- SF
- Square Foot
- SH
- Sheet
- US
- Dosage Form
- YD
- Yard
The cash register description of an item
- G5516 is limited to 16 characters.
Line 1 of the 2 line Customer Friendly Description which is printed on shelf tags. Line 1 is for Brand and Product Description.
The cash register description of an item
Line 2 of the 2 line Customer Friendly Description.
Used to designate the number of days open dated product must 'sell by' from date of manufacture
Max Shelf Life: The length of time the product has from the date of being packaged by the manufacturer to the date from which it is to be consumed or used by the consumer. Valid values are 0 - 365 days.
Free-form description of color
Vendor's Product colour description.
Free-form descriptive text
Description of the product. This will show up on the customer's receipt.
The number of eaches per inner container
If the retail selling unit is part of the MRT, put the quantity of this item that is within the MRT per master case pack.
Pricing Information
To specify pricing information
Code identifying pricing specification
- SLP
- Suggested List Price
Suggested Retail Price
- STA
- Standard Price
Indicates a Pre-Price, which is already printed upon the package.
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Dollar amount for selected price type.
Quantity of units for a given price, e.g., 3 for $10.00
Quantity of units for a given price, e.g. 3 for $10.00
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 007
- Effective
Date expressed as CCYYMMDD
For 001 - Change maintenance type: Please use this date to indicate the effective date for the change. The effective date should be at least 15 days beyond the current date (EDI transaction date).
For 002 - Delete maintenance type: Please use this date to indicate when shipping of the UPC to HEB will discontinue. The date should be at least one day beyond the current date (EDI transaction date).
Item Characteristics - Vendor's Selling Unit
To identify a vendor's selling unit or to provide physical characteristics relative to a vendor's selling unit
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Numeric value of weight per unit
Numeric value of weight per case (max of 3 decimal places)> Mandatory for items sent to the warehouse.
Code defining the type of weight
Mandatory for items sent to the warehouse.
- U
- Weight Per Unit
Weight per case.
Vertical dimension of an object measured when the object is in the upright position
Master Case Height (max of 2 decimal places). Mandatory for items sent
to the warehouse.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Mandatory for items sent to the warehouse.
- IN
- Inch
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Master Case Width (max of 2 decimal places). Mandatory for items sent
to the warehouse.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Mandatory for items sent to the warehouse.
- IN
- Inch
Largest horizontal dimension of an object measured when the object is in the upright position
Master Case Length (max of 2 decimal places). Mandatory for items sent
to the warehouse.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- IN
- Inch
Code indicating pallet and load structure; first three digits indicate the number of cases per layer, last three digits indicate the number of layers per pallet
Code indicating pallet and load structure; first three digits indicate the number of cases per layer (also referred to as tie), last three digits indicate the number of layers per pallet (also referred to as tier). Mandatory for items sent to the warehouse.
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Master Pack: the number of retail selling units within the master case. In the case of MRT's, put the total number of retail selling units of all items within the MRT.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
Identifying number for a product or service
This is the new expanded 13 digit Case UPC, we can accept the following types:
If G39_23 = UK, G39_24, 14 digit Case UPC 1-2-5-5-1 format.
If G39_23 = U2, G39_24, 13 digit Case UPC 1-2-5-5.
Pricing Information
To specify pricing information
Code identifying pricing specification
- BCH
- Base Charge
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
The cost of the vendor case pack prior to any allowances.
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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