X12 850 Warehouse Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 05
- Replace
Code specifying the type of Purchase Order
- CP
- Change to Purchase Order
- NE
- New Order
Identifying number for Purchase Order assigned by the orderer/purchaser
H-E-B PO number will be sent in an alpha-numeric / numeric-alpha combination.
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- PP
- Prepaid (by Seller)
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
A free-form description to clarify the related data elements and their content
Code identifying the source of the transportation terms
Code identifying the trade terms which apply to the shipment transportation responsibility
Date/Time Reference
To specify pertinent dates and times
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- AH
- Agreement Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Message Text
To provide a free-form format that allows the transmission of text information
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Use of this code value is required for Bailment Purchase Orders.
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
D-U-N-S number with four character suffix.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Geographic Location
To specify the geographic place of the named party
Use segments N2 - N4 only if address information for the referenced organization or company in the N1 segment cannot be derived from the code in N104.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code identifying type of location
- CA
- Country of Origin
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code specifying the method or type of transportation for the shipment
- H
- Customer Pickup
Use this code when the pick-up of products is responsibility of customer.
- M
- Motor (Common Carrier)
Shipments made under class or commodity rates.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Use of this code value is required for Bailment Purchase Orders.
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
D-U-N-S number with four character suffix.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Geographic Location
To specify the geographic place of the named party
Use segments N2 - N4 only if address information for the referenced organization or company in the N1 segment cannot be derived from the code in N104.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code identifying type of location
- CA
- Country of Origin
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code specifying the method or type of transportation for the shipment
- H
- Customer Pickup
Use this code when the pick-up of products is responsibility of customer.
- M
- Motor (Common Carrier)
Shipments made under class or commodity rates.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Used to specify the supplier or the supplier's division in a multi-divisional organization. Use of this code value is required for Bailment Purchase Orders.
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
D-U-N-S number with four character suffix.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form name
When the N1_01 = 'VN', then this segment will be included and it will contain the HEB Vendor ID.
It will either be a 8 digit Bicep for whse (E.G. 44070272 - 2 digit fac + 6 digit Bicep) or a DSD AP number (E.G. D0017349).
Geographic Location
To specify the geographic place of the named party
Use segments N2 - N4 only if address information for the referenced organization or company in the N1 segment cannot be derived from the code in N104.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code identifying type of location
- CA
- Country of Origin
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code specifying the method or type of transportation for the shipment
- H
- Customer Pickup
Use this code when the pick-up of products is responsibility of customer.
- M
- Motor (Common Carrier)
Shipments made under class or commodity rates.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Quantity ordered
Up to a 5 digit real number / no decimal spaces.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- LB
- Pound
Price per unit of product, service, commodity, etc.
Up to a 8 digit real number / up to 4 decimal places.
Code identifying the type of unit price for an item
- CP
- Current Price (Subject to Change)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UA
- U.P.C./EAN Case Code (2-5-5)
Identifying number for a product or service
Case Code ( 2-5-5 ).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
U.P.C. or N.D.C. code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
Identifying number for a product or service
If PO1_24 = UK and PO1_25 = 14 digit Case UPC (1-2-5-5-1 format).
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- C310
- Discount
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Up to a 5 digit real number / up to 4 decimal places.
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Numeric value of weight
Up to a 6 digit real number / up to 2 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
- OZ
- Ounce - Av
- UN
- Unit
Value of volumetric measure
Up to a 5 digit real number / up to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Monetary Amount
To indicate the total monetary amount
- If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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