X12 880 OFX Grocery Products Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Invoice Transaction Set (880) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request payment from a retailer or wholesaler organization. This transaction set is to be used for standalone detail billing and cannot be used for statement billing or credit/debit adjustments.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- GP
- Grocery Products Invoice (880)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 880
- Grocery Products Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Invoice Identification
To transmit identifying dates and numbers for this transaction set
Date expressed as CCYYMMDD
- G0101 is the invoice issue date.
Identifying number assigned by issuer
1-22 alpha and numeric.
Date expressed as CCYYMMDD
- G0103 is the date assigned by the purchaser to the purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Number assigned by a vendor referencing a particular customer purchase order
Carrier Detail
To specify details of the transportation equipment and carrier routing details
Code specifying the method or type of transportation for the shipment
- H
- Customer Pickup
- M
- Motor (Common Carrier)
Prefix or alphabetic part of an equipment unit's identifying number
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
Name
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
- RE
- Party to receive commercial invoice remittance
- SH
- Shipper
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
D-U-N-S number with four character suffix.
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
Code indicating method of handling for an allowance or charge
The number assigned by a vendor referencing an allowance, promotion, deal or charge
A unique number identifying an exception or modification to an offered or existing promotion
Allowance or Charge Rate per Unit
Up to a 9 digit real number / up to 4 decimal places.
Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity
Up to a 10 digit real number / up to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Total dollar amount for the allowance or charge
Up to a 9 digit real number / 2 implied decimal places.
A unique number identifying available promotion or allowance options when more than one is offered
Detail
Item Detail - Invoice
To specify the basic and most frequently used line item data for the invoice and related transactions
- Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
Number of units invoiced (supplier units)
Up to a 10 digit real number / up to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G1702 qualifies G1701.
- CA
- Case
- EA
- Each
- LB
- Pound
- UN
- Unit
Gross unit cost within the appropriate price bracket for a line item
Up to a 9 digit real number / up to 4 decimal places.
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
2-5-5 format 12 digit case UPC code.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
- SK
- Stock Keeping Unit (SKU)
- U2
- U.P.C. Shipping Container Code (1-2-5-5)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UD
- U.P.C./EAN Consumer Package Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
Identifying number for a product or service
This is the Case UPC, we are expanding new types that we can accept:
If G17_05 = UA, UD (Original types accepted)
G17_06, 12 digit Case UPC 2-5-5 format
If G17_05 = UK (New type 14 digit Case UPC)
G17_06, 14 digit Case UPC 1-2-5-5-1 format
If G17_05 = U2 (new type 13 Digit Case UPC)
G17_06, 13 digit Case UPC 1-2-5-5
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UD
- U.P.C./EAN Consumer Package Code (2-5-5)
Identifying number for a product or service
Identifier assigned by the vendor for a specific price bracket
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Up to a 10 digit real number / no decimal place.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Line Item Detail - Description
To describe an item in free-form format
Line Item Detail - Quantity/Unit of Measure/Price Differences
To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Up to a 10 digit real number / no decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of variance between ordered and shipped quantities
Up to a 9 digit real number / no decimal place.
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- When G1904 contains "IS", G1907, G1908, and G1909, refer to the original item ordered.
Code identifying reason for differences in price or coupons redeemed
Code specifying the type of terms exception
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- U2
- U.P.C. Shipping Container Code (1-2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
Identifying number for a product or service
This is the new expanded 13 digit Case UPC, we can accept the following types:
If G19_08 = UK, G19_09, 14 digit Case UPC 1-2-5-5-1 format.
If G19_08 = U2, G19_09, 13 digit Case UPC 1-2-5-5.
Item Packing Detail
To specify packing details of the items shipped
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Up to a 6 digit real number / no decimal place.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of weight
Up to an 8 digit real number / up to 2 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value of volumetric measure
Up to an 8 digit real number / up to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
Code indicating method of handling for an allowance or charge
The number assigned by a vendor referencing an allowance, promotion, deal or charge
A unique number identifying an exception or modification to an offered or existing promotion
Allowance or Charge Rate per Unit
Up to a 9 digit real number / up to 4 decimal places.
Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity
Up to a 10 digit real number / up to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Total dollar amount for the allowance or charge
Up to a 9 digit real number / 2 implied decimal places.
A unique number identifying available promotion or allowance options when more than one is offered
Summary
Total Invoice Quantity
To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Up to a 10 digit real number / no decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G3102 qualifies G3101.
- CA
- Case
Numeric value of weight
Up to an 8 digit real number / up to 2 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value of volumetric measure
Up to 8 digit real number / up to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
A product specification other than gross or net weight, or cubic feet for a line item or transaction used for order sizing and pricing purposes
Up to a 10 digit real number / up to 3 decimal places.
Identifier assigned by the vendor for a specific price bracket
Code identifying type of payment procedures
Total Dollars Summary
To specify the total invoice amount, including charges less allowances, before terms discount
Monetary amount
Up to a 10 digit real number/ 2 implied decimal places.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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