X12 300 Reservation (Booking Request) (Ocean)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Reservation (Booking Request) (Ocean) Transaction Set (300) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a shipper or a forwarder to reserve space, containers and equipment for transport by ocean vessel.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RO
- Ocean Booking Information (300, 301,303)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 300
- Reservation (Booking Request) (Ocean)
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Booking or Pick-up/Delivery
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Date expressed as CCYYMMDD
- B103 is the booking date accepted by the carrier.
Code identifying action on reservation or offering
- N
- New
- R
- Delete
- U
- Change
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
Complete communications number including country or area code when applicable
Space Reservation Request
To specify information used to make a reservation for space on an ocean vessel
Code specifying the method or type of transportation for the shipment
- O
- Containerized Ocean
Code specifying the types of services for rating purposes
- DD
- Door-to-Door
- DP
- Door-to-Pier
- PD
- Pier-to-Door
- PP
- Pier-to-Pier
Container Details
To specify container information and transportation service to be used
Equipment and Temperature
To relate equipment type and required temperatures
Code identifying type of equipment used for shipment
- CZ
- Refrigerated Container
Temperature
- W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).
HSDG uses this as required temperature setting.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code describing the setting on the air vents on ocean-type containers
- D
- Vent 100% Open
- E
- Closed
Numeric value of quantity
- W0909 is the number of air exchanges per hour.
Purchase Order Number
To transmit identifying information as specified by the Reference Identification Qualifier
Example Syntax
N9BN6PHLSA1234~
Code qualifying the Reference Identification
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Booking Number
To transmit identifying information as specified by the Reference Identification Qualifier
Example Syntax
N9BN6PHLSA1234~
Code qualifying the Reference Identification
- BN
- Booking Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Shipper's Identifying Number for Shipment (SID)
To transmit identifying information as specified by the Reference Identification Qualifier
Example Syntax
N9BN6PHLSA1234~
Code qualifying the Reference Identification
- SI
- Shipper's Identifying Number for Shipment (SID)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A unique number (to the shipper) assigned by the shipper to identify the shipment
Name
To identify a party by type of organization, name, and code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- EM
- Emergency Contact
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- EM
- Emergency Contact
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- EM
- Emergency Contact
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
Complete communications number including country or area code when applicable
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
Code defining function performed at the port or terminal with respect to a shipment
- D
- Port of Discharge (Operational)
- E
- Place of Delivery (Contractual)
- L
- Port of Loading (Operational)
- R
- Place of Receipt (Contractual)
Code identifying type of location
- D
- Census Schedule D
- K
- Census Schedule K
- UN
- United Nations Location Code (UNLOCODE)
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Code (Standard State/Province) as defined by appropriate government agency
Equipment Attributes
To specify attributes required for a piece of equipment
Code specifying attributes of a piece of equipment
- When EA01 is "PCO", "PSE", "DHT", "DWI", "YEA" or "MCP", EA02 and EA03 are required.
- GEN
- Genset Required
Detail
Assigned Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code identifying the volume unit
- E
- Cubic Feet
- X
- Cubic Meters
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Code for packaging form of the lading quantity
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Hazardous Material
To specify information relative to hazardous material
Code relating to hazardous material code qualifier for regulated hazardous materials
Code specifying the kind of hazard for a material
Material name, special instructions, and phone number if any
Phone number and name of person or department to contact in case of emergency
The United Nations page number as required for the international transport of hazardous materials
The flashpoint temperature for hazardous material
- H107 is the lowest temperature for hazardous materials.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code indicating degree of danger in terms of Roman number I, II or III
Additional Hazardous Material Description
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
Vessel Identification
To provide vessel details and voyage number
Name of ship as documented in "Lloyd's Register of Ships"
Identifying designator for the particular flight or voyage on which the cargo travels
Remarks
To transmit information in a free-form format for comment or special instruction
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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