X12 301 Confirmation (Ocean)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Confirmation (Ocean) Transaction Set (301) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide all the information necessary for an ocean carrier to confirm space, container, and equipment availability in response to the Reservation (Booking Request) (Ocean) Transaction Set (300); or to notify other parties such as terminal operators or other ocean carriers.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RO
- Ocean Booking Information (300, 301,303)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 301
- Confirmation (Ocean)
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Booking or Pick-up/Delivery
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Standard Carrier Alpha Code
- B101 is the Standard Carrier Alpha Code (SCAC) of the carrier sending the EDI transmission.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Customer shipment identifier if exists.
Else HSDG Booking Number.
Date expressed as CCYYMMDD
- B103 is the booking date accepted by the carrier.
Date of Booking Confirmation
Code identifying action on reservation or offering
- A
- Reservation Accepted
- D
- Reservation Cancelled
- U
- Change
Space Confirmation
To specify confirmation information for space booking including numbers, dates, and load time
Number assigned by the carrier for space reservation
- If space is available, all of the conditional data elements in segment Y3 are required. If the requested space is not available, Y301 is the booking number 'decline'.
HSDG Booking Number
Standard Carrier Alpha Code
Depending on the Brand: SUDU, ANRM or CCNR
- ANRM
- CCNR
- SUDU
Date expressed as CCYYMMDD
- Y303 is the date of departure of the vessel.
ETD / sailing date at POL
Date expressed as CCYYMMDD
- Y304 is the estimated arrival date at the port of discharge.
ETA date at POD
Date expressed as CCYYMMDD
- Y307 is the required pier date.
Cut-off date
Code specifying the method or type of transportation for the shipment
- O
- Containerized Ocean
Code specifying the types of services for rating purposes
- DD
- Door-to-Door
- DP
- Door-to-Pier
- PD
- Pier-to-Door
- PP
- Pier-to-Pier
Container Release
To transmit information relative to containers available for release
Y4 segments will be grouped by same Equipment Type (ISO Code)
Number assigned by the carrier for space reservation
- Y401 is used for the first booking number and Y402 for the last booking number in a range of numbers. If only one booking number is used, Y402 is omitted.
HSDG Booking Number
Date expressed as CCYYMMDD
- Y403 is the date of container availability for pickup.
local Cargo Pickup date
Code identifying equipment type
Equipment ISO Code
Equipment and Temperature
To relate equipment type and required temperatures
Code identifying type of equipment used for shipment
- CZ
- Refrigerated Container
Temperature
- W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).
Requested temperature
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
Temperature
- W0904 is the maximum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0905).
Requested temperature
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
Numeric value of quantity
- W0909 is the number of air exchanges per hour.
Ventilation setting (cbm).
Always "0" if ventilation is CLOSED.
Booking Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- BN
- Booking Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Forwarder reference
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- FB
- Fowarder reference
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Shipper's Identifying Number for Shipment (SID)
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- SI
- Shipper's Identifying Number for Shipment (SID)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
HSDG partner code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
HSDG partner code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- MC
- Motor Carrier
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
HSDG partner code
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
HSDG will report
POR as the origin of the transport
POL as the origin of the next transport leg
POD as the destination of the next transport leg
PLD as the destination of the transport
Code defining function performed at the port or terminal with respect to a shipment
- D
- Port of Discharge (Operational)
- E
- Place of Delivery (Contractual)
- L
- Port of Loading (Operational)
- R
- Place of Receipt (Contractual)
Code identifying type of location
For locations in the US: D
Outside US: K
in case the D/K code is unknown: UN
- D
- Census Schedule D
- K
- Census Schedule K
- UN
- United Nations Location Code (UNLOCODE)
Code which identifies a specific location
Corresponding to Location Qualifier
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
From L**04 (Place name)
Code (Standard State/Province) as defined by appropriate government agency
L**05 State code
Date/Time Reference
To specify pertinent dates and times
Used for documentation cutoff, specified for POL only (R4=L)
Equipment Attributes
To specify attributes required for a piece of equipment
Only supplied if a Genset is required.
Code specifying attributes of a piece of equipment
- When EA01 is "PCO", "PSE", "DHT", "DWI", "YEA" or "MCP", EA02 and EA03 are required.
- GEN
- Genset Required
Detail
Assigned Number
To reference a line number in a transaction set
HSDG reports one LX per container
Number assigned for differentiation within a transaction set
Item number (counter)
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Sequential line number for a lading item
Item number (same as in LX)
Numeric value of weight
Total gross weight (in kilogram)
Value of volumetric measure
Measurement
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Always 1
Code for packaging form of the lading quantity
- CNT
- Container
Code specifying extent of transportation service requested
- DD
- Door to Door
- DP
- Door-to-port
- PD
- Port-to-door
- PP
- Pier-to-pier
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Item number (same as in LX)
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Commodity
Hazardous Material
To specify information relative to hazardous material
Code relating to hazardous material code qualifier for regulated hazardous materials
UN Number
Code specifying the kind of hazard for a material
IMDG Class Code
Code which qualifies the Hazardous Material Class Code (209)
- I
- Intergovernmental Maritime Organization (IMO) Code
Material name, special instructions, and phone number if any
Description, cut to first 30 characters
Phone number and name of person or department to contact in case of emergency
Contact and phone (13 characters name, 10 digits phone)
The United Nations page number as required for the international transport of hazardous materials
Page
The flashpoint temperature for hazardous material
- H107 is the lowest temperature for hazardous materials.
Flashpoint temperature in Celsius
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
Code indicating degree of danger in terms of Roman number I, II or III
Package group
Vessel Identification
To provide vessel details and voyage number
Code identifying vessel
Lloyd's / IMO
Name of ship as documented in "Lloyd's Register of Ships"
Code identifying the country
- V103 is the code identifying the country in which the ship (vessel) is registered.
Identifying designator for the particular flight or voyage on which the cargo travels
Voyage Number (HSDG or partner number)
Code specifying vessel code source
- L
- Lloyd's Register of Shipping
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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